1. HPPCL-TRG-HR-V0 Functional Training Personnel Administration & Organization Management

2. Page 2  Human Resource Overview  Enterprise Structure in HR  Personnel Structure in HR  Master data and SAP HR terminology  Personnel Actions  Structure in Organization Management  Master data and Objects types in OM  Master Data Templates for PA and OMAgenda

3. Page 3 Human Resource overview

4. Page 4 My HR Process... Today... Employee Life cycle Entry Exit Compensation Promotion Transfers Skills Enhancement Empcode, JD,Designation, Reporting to… Salary Package, Salary components Maintaining Skill inventory Employee Growth and Up gradation Lateral Movement, Job rotation

5. Page 5 My HR... today.... ! ! ! ! Top Management HODs HR I want cant trace employee history Promotion details Job Rotation details Entitlements Updated Family details Scattered data Employees...those who are Graduates, 35 Age, 3 yrs in same Dept Salary Components Paid, last three years

6. Page 6 So my need is to have a consolidate and integrated HR master data at one place, would help me and also others, to make quick “Decisions”... What is my Requirement

7. Page 7  Personnel Administration (PA)  Organization Management (OM )  Payroll India (PY)  Time Management (TM)  Travel Management (TV)  Employee Self-Service & Manager Self Service(ESS & MSS) We are implementing... What we are implementing

8. Page 8 Basic Structures in SAP HR Employee Location - Where does my Employee work ? Employee Identity - Who is my Employee ? Employee Placement in Organization - What & where my Employee is working ?

9. Page 9 Enterprise Structure in Human Resource

10. Page 10 Enterprise Structure in HR Client Company Code Personnel Area Personnel Sub Area Personnel Area Personnel Sub Area

11. Page 11 Personnel Area and Personnel Sub-Area Personnel Area The personnel area is an organizational unit that represents a specific area of the enterprise and is organized according to aspects of personnel, time management and payroll. We are considering three personnel areas – Personnel Sub Area Personnel sub areas are a subdivision of the personnel area. Organizational control of the main HR sub areas, namely the pay scale and wage type structures and work schedule planning, takes place at the personnel sub area level. For HPPCL, Personnel Sub-area is mapped to HPPCL establishments i.e., Plants, Offices, Mines, etc. in TAMNAR and HO. Personnel AreaDescription HPCHChhattisgarh HPDLDelhi HPOROrissa Personnel Sub- Area Personnel Area Description P001HPCH2 x 250 MW P002HPCH 4 x 600 MW P003HPCHDCCP

12. Page 12 Personnel Structure in Human Resource

13. Page 13 Personnel Structure in HR Employee Group Employee Sub- Group

14. Page 14 Employee Group and Employee Sub-Group Employee Group Employee groups represent a primary subdivision of personnel. An employee group defines the extent to which its employees place their labor at the disposal of the enterprise. Employee Groups considered are – Regular, Apprentice, Workers etc. Employee Sub-Group Employee subgroups subdivide employee groups. The employee subgroup is defined by a two-character, alphanumeric code. Employee Sub-Group at HPPCL Employee GroupEmployee Sub Group Employee Sub-Group Description 00ADirector 1 1B Executive Director 1A President 2 2D Exec. Vice President 2C Sr. Vice President 2BVice President 2AAsso. Vice President

15. Page 15 Employee Group and Employee Sub-Group Employee GroupEmployee Sub Group Employee Sub-Group Description 3 3ESenior Gen. Manager 3DGeneral Manager 3CSr.Deputy Gen.Manager 3BDeputy Gen.Manager 3AAsst.Gen.Manager 4 4DSr. Manager 4C Manager 4B Deputy Manager 4A Asst. Manager 5 5A Junior Manager 6 6BJLMT 6AGET/MT 7 7DJr. Exec./Asst.Engg. 7COfficer/ Sr. Foreman 7BSr.Asst/FMan/Chem/JE 7AAsst/Asst.Fman/Spvsr W WAWorkers R RARetainer A AAApprentice

16. Page 16 Master data and SAP HR terminology

17. Page 17 Master Data Maintenance:  We would enter, maintain and update all required Information related to employees through various Information Types (Infotypes). Infotype:  Employee Master Data will be maintained in logically grouped together records called Infotypes. Each Infotype will contain data related by some common attributes. For example, The Personal data Infotype stores related particulars about the employee, such as name, date of birth, gender, marital status etc. Master Data in Personnel Administration

18. Page 18 Infotype:  HR Infotypes are characterized by a validity period, defined by a start date and end date for the Infotype record. For example, in case the employee’s address changes during his stay with the company, the change can be made in the system, with a new validity period attached to the changed record.  HR Infotypes are date driven and maintains the history as to when the events or creation of the record occurred and its validity period. Master Data in PA Contd...

19. Page 19 Standard Infotypes to be used in HPPCL:  Action (0000)Family Memebers (0021)  Organization Assignment (0001)Education (0022)  Personal Data (0002)Other/Previous Employer (0023)  Address (0006)Internal Medical Service (0028)  Planned Working Time (0007)Personal ID deatils (0185)  Basic Pay (0008)Notifications (0041)  Bank Details (0009)Communication (0105)  Contract Elements (0016)JPL Specific Data (9001)  Monitoring of Tasks (0019) Master Data in PA Contd...

20. Page 20 Personnel Actions

21. Page 21 Actions:  The HR department executes regular activities like hiring an employee, transferring an employee, promotion of an employee etc. Each of these activities has certain procedures to be followed to complete them. The procedure that is followed to complete these activities in SAP HR module is called Personnel Actions.  Personnel actions are nothing but a logical grouping of Infotypes in sequence, to which data has to be entered and once an infotype is saved, the system displays automatically in sequence the other infotypes one after the other. This ensures that all of the information relevant to the action procedure is entered in the system. Personnel Actions

22. Page 22  Joining  Internal Transfer  Separation  Rehire  Confirmation Personnel Actions Contd.. Personnel Actions to be used in HPPCL  Promotion  Suspension  Suspension Revocation  Extension of Probation

23. Page 23 Personnel Actions Contd.. In short, “we would enter, maintain and update Employee related information by performing standard actions in PA..”

24. Page 24 Personnel Administration Reports In PA

25. Page 25 Reports in Personnel Administration

26. Page 26 Reports in Personnel Administration Organizational Entity  Personnel Area / Sub Areas (Location),  Employee Groups / Subgroups (Band),  Organizational Units (Functions),  Cost Centres (CC),  Positions (Designations) Employee  Reports on all employee master data fields

27. Page 27 Structure in Organization Management

28. Page 28 Organization Management Structure  Structure in Organization Management presents the hierarchical relationships between the various organizational objects like Company, Departments, Positions, Job, Person and Cost Centre.  The complete hierarchy of the organization is maintained in the OM structure which serves as the basis for many other modules like Personnel Administration, ESS, Personnel Development, SAP Workflows etc.  OM data is used for the reporting purposes like Employee listing per Organizational Unit Cost Centre assignment to Position/ Department

29. Page 29 Master data and Objects types in OM

30. Page 30 Master Data and Objects Types in OM  Organizational Management is based on the creation, maintenance and use of standalone Organizational Objects and these Objects are related to each other through relationships.  Although Organizational Management can consists of many object types, the following are the three basic building blocks for creation of an organizational plan – Organization Unit (O) Position (S) Cost Centre (K)

31. Page 31 Organisational Units Management Human resources Research and development Research and development Production Payroll Welfare department Welfare department Salaried employees Salaried employees Hourly paid Organisational units describe the different business areas / Department within your company Examples Accounting department Human Resources dep. Operations

32. Page 32 Positions - Positions are company specific - Different positions can perform the same tasks -As a rule,one person occupies each position Examples: Assistant-Purchasing, Assistant-Sales administrator Positions are assigned to a specific person Asistant Assistant-Accounting Assistant-Sales Assistant-Purchasing

33. Page 33 Cost Centre - The Cost center is generally defined and maintained by financial accounting - It can be assigned to either Organizational Units or to positions Cost Centre is an Organizational Object within a controlling area that represents a defined location of cost incurrence Organization Unit Position Employee Cost

34. Page 34 Organisational Plan / Reporting Structure Management Human resources Human resources Research and development Research and development Production Payroll Welfare department Welfare department Salaried employees Salaried employees Hourly paid The relationships between the organisational units form an organisational plan A reporting structure is created using the links between positions

35. Page 35 Master data templates for PA and OM

36. Page 36 Master Data Templates for PA & OM  Master Data in SAP is uploaded through tools like LSMW ( Legacy System Migration Workbence) and BDC (Batch Data Conversion).  To upload the legacy data in the SAP system, the data is collected in a specified format that is supported by SAP.  Data Migration Templates are Personnel Administrationa and Organization Management.

37. Page 37 Thanking you all...