1. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 CERN Document Server Jean-Yves Le Meur 19 th January 2006

2. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 CDS Software  CERN Document Server software is a document repository application that enables to run an electronic preprint server, a digital library catalogue or a document archive on the web.  It has been deployed at CERN through an incremental organic- growth SW development model during the last ten years  It uses current industry standards, e.g. the US Library of Congress standard to describe documents, Unicode, OAI, etc.  It uses freeware technology: MySQL RDBMS; CDSware Indexes; Apache/Python. It is free software, licensed under GNU General Public Licence (GPL)

3. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 CDSware Features (I)  Navigable collection tree –Documents organised in collections –Regular and virtual collection trees –Customizable portalboxes for each collection  Powerful search engine –Specially designed indexes to provide Google-like search speeds for repositories of up to 1,500,000 records –Customizable simple and advanced search interfaces –Combined metadata, fulltext and citation search in one go –Results clustering by collection –Interface in 16 languages

4. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 CDSware Features (II)  Flexible metadata –Standard metadata format (MARC) –Handling articles, books, theses, photos, videos, museum objects and more –Customizable display and linking rules  User personalization –user-defined document baskets –user-defined automated email notification alerts –basket-sharing within user groups –user comments and reviews of documents  Multiple output formats: HTML, XML, MARC, OAI, DC

5. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 CDS Evolution (I)  pre-1993 - paper dissemination of preprints by CERN Library  1993 - CERN Preprint Server on the web –institutional repository: CERN preprints –world wide HEP coverage  1996 - CERN Web Library –adding books, periodicals, and other library objects  1999 - CERN Agenda  Indico –sister application for conferences, meetings and workshops  2000 - CERN Document Server –adding multimedia material and internal notes First computer used by CERN library in the 60’s The “paperful” office

6. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 - 25,000 distinct users per month - 270,000 searches per month (~9,000 per day) - 800,000 records; 360,000 full texts - 60,000 new acquisitions per year (2,000 by CERN authors) - 500 collections

7. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006

8. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006

9. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006

10. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 CDS Evolution (II)  2002 - CDSware solution installed world wide, e.g.: –HBZ NRW, Cologne, Germany –Università La Sapienza, Rome, Italy –Aristotle University, Thessaloniki, Greece –Université catholique de Louvain, Belgium –UCSD, San Diego, USA –RERO, Martigny, Switzerland –EPFL, Lausanne, Switzerland  2004 – CDSware used as the document management system by CERN Directorate offices  2005 – CERN/EPFL collaboration on CDSware First computer used by CERN library Computer centre in 2004

11. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 CDS Today  The CDS Software Consortium framework –funded jointly by CERN and EPFL –open to projects with interested partners (e.g.: EIF) –to develop further solutions in the domain of digital Library and Conference management  On-going R&D: –ranking of scientific documents –automatically creating document clusters –increasing the size of repository up to 10 million records  CDSware & Indico –CDSware to be used as Indico Search Engine at CERN –daily harvest and indexing of all metadata

12. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 CDSware and Other Systems  CDSware and Library Automated Systems –traditional library systems (Aleph500, VTLS, etc) are used to manage books, periodicals, series but do not cope with heterogeneous material –specific library-oriented features and use experience  CDSware and institutional repositories software –similar products running institutional repositories: DSpace, EPrints, Fedora –support small repositories only (less than 50K documents)  CDSware and EDMS systems –very different scope –specific features linked to equipment/component management

13. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006 Conclusions  CDSware solution: a powerful, flexible, suitable for very large collections  certified at CERN as the long term electronic archive  tries to combine the best of traditional library world and modern information retrieval technology  designed to cope with new dissemination channels of scientific results of LHC Thank you for your attention !

14. CERN Document Server Jean-Yves.Le.Meur@cern.ch 19 tth January 2006