1. Planning Implementation and Operation Checking and Corrective Action LeadershipReview Policy and Organization UAW-GM Safety System Site UAW-GM Safety System Leaders

2. Roadmap for today’s discussion Learning objectives Introduction to UAW-GM Safety System UAW-GM Safety System Basics –1.0 Policy and Organization –2.0 Planning –3.0 Implementation and Operation –4.0 Checking and Corrective Action –5.0 Leadership Review Evaluating UAW-GM Safety System- Self-Assessment Tool Implementation Roadmap UAW-GM Safety System

3. Understand the purpose and the framework of the UAW-GM Safety System. Review key requirements of UAW-GM Safety System Components. Provide an overall understanding of the UAW-GM Safety System in order to facilitate its implementation at the sites. Review and understand UAW-GM Safety System Self-Assessment tool. Learning Objectives

4. Introduction to UAW-GM Safety System

5. Purpose of UAW-GM Safety System UAW-GM Safety System Jointly agreed upon documents UAW-GM Modules the vision of Doc. No. 7, 14, 105, 117, 122, 139 Attachment A of the UAW-GM National Agreement Major Letters UAW-GM Health and Safety Implementation Guidelines GM Global Environment al, Hygiene & Safety Policy (EHS- 01) The UAW-GM Safety System is the engine that runs our H&S performance, ensuring compliance to regulations and UAW-GM Standards. It enable sites to: –Systematically identify, control and minimize the risk of loss to people, equipment, materials and workplace environment. –Continually improve H&S capabilities and performance

6. UAW-GM Safety System Jointly agreed upon documents UAW-GM Modules the vision of Doc. No. 7, 14, 105, 117, 122, 139 Attachment A of the UAW-GM National Agreement Major Letters UAW-GM Health and Safety Implementation Guidelines GM Global Environment al Hygiene & Safety Policy (EHS-01) Current UAW-GM Agreements

7. The Safety Systems approach lets us: o Understand how things influence one another within a whole. o View “problems” as part of an overall system. o Focus on cyclical versus linear relationships. “WHY” do we need a UAW-GM Safety System?

8. Who publishes System Standards? OHSAS 18001 – Health & Safety Management OSHA's Process Safety Management of Highly Hazardous Chemicals; Explosives and Blasting Agents Standard (PSM), 29 CFR 1910.119 ANSI Z10 – Occupational Health & Safety Management Systems Company Specific Safety Systems What industries use Systems? Hazardous Materials Chemical Manufacturers Airline Industry Nuclear Industry Mining Industry Utilities - Power, Electrical, Gas, Oil Manufacturing PROCESS SAFETY MANAGEMENT Who Uses Safety Systems?

9. Programs usually required by governmental entities Safety SystemsPrograms are simpler than Safety Systems Systems contain more substance; they are proactive Programs do not reflect system-thought or structures; they are reactive. Programs are contained within a system Programs Vs. Safety Systems

10. Programs INPUTOUTPUTPROCESS INPUTOUTPUTPROCESS Feedback Loop Systems Focus on compliance Focus on performance Integration and Feedback – Crucial components of an effective Safety system UAW-GM Safety Systems and Programs

11. Programs Vs. UAW-GM Safety Systems Policy & Organization Planning Implementation Checking Corrective Action Fall Protection Program Respiratory Protection Program Pedestrian In-Plant Vehicle PLAN DO CHECK ACT

12. UAW-GM Safety System Documents UAW-GM Safety System Policy UAW-GM Safety System Standards Audit Performance Standards Audit Technical Standards Guidance Documents (non-mandatory) Site Documents (SOPs, Standardized Work, local policies, etc.)

13. Live Values that Return People Home Safely: Every Person, Every Site, Every Day Remembering, Safety IS THE OVERRIDING PRIORITY! UAW-GM Safety System Vision

14. EHS Policy * General Motors (GM) Company is proud of its long-standing commitment to protect human health and the environment… We are committed to protecting the environment, our employees, contractors and visitors; establishing sound design, engineering, manufacturing and distribution practices that support compliance while minimizing negative environmental impacts; and driving aggressively toward the elimination of occupational injuries, illnesses, disabilities and fatalities. * H&S Highlights from Global Environmental, Hygiene, and Safety (EHS-01) Policy issued on October 3, 2013

15. UAW-GM Safety System Standards UAW-GM Safety System Standards are the core UAW-GM Safety requirements Provides the Plan, Do, Check, Act (PDCA) method Six (6) Documents include: ‒ GR – General Requirements ‒ 1.0 – Policy & Organization ‒ 2.0 – Planning ‒ 3.0 – Implementation & Operation ‒ 4.0 – Checking & Corrective Action ‒ 5.0 – Leadership Review Provide a systematic approach that ties everything together in order to sustain improved performance year or year.

16. UAW-GM Safety System UAW-GM SSGR - General Requirements UAW-GM SS Component 1 - Policy and Organization Component 1.1 – Safety & Industrial Hygiene Policy Component 1.2 – Leadership Roles & Responsibilities Component 1.3 – Plant Safety Review Board Component 1.4 – Employee Safety Concern Process Component 1.5 – Employee Involvement UAW-GM SS Component 2.0 – Planning Component 2.1 – Identification of H&S Regulatory Requirements and UAW-GM Safety Standards Component 2.2 –Safety System Hazards and Risks Component 2.3 – Critical Task Analysis Component 2.4 – Equipment Component 2.5 – H&S Improvement Plan UAW-GM SS Component 3.0 - Implementation and Operation Component 3.1 – Training, Awareness and Competence Component 3.2 – Communication Component 3.3 – Control of Documents and Records Component 3.4 – Safe Operating Practices Component 3.5 – Change Management Component 3.6 – Contractor Safety Component 3.7 – Emergency Preparedness and Response UAW-GM SS Component 4.0 - Checking and Corrective Action Component 4.1 – Monitoring and Measurement Component 4.2 – Evaluation of Regulatory Compliance Component 4.3 – Incident Investigation Component 4.4 – Planned Inspections Component 4.5 – Corrective and Preventive Actions Component 4.6 – H&S Assessments UAW-GM SS Component 5.0 – Leadership Review UAW-GM Audit Performance Standards Accident Reporting Procedures HAZWOPER Hazard Communication Program Health and Safety Training AsbestosLockout ProceduresPiping SystemsStairs and Ladders Bloodborne Pathogens Aerial Lifts and Elevating Devices Plant Emergency Plan Vehicle Preventative Maintenance Confined Space Entry Procedures Material Storage and Stacking MedgatePosting Conveyors Power Press Operations Preventative Maintenance Process Walking and Working Surfaces Crane and Hoist Inspection Medical Surveillance Rail Car & Truck Dock Procedures Machine Guarding Elevator InspectionNoise ControlReview of Technology Employee Safety Concern Process Ergonomics Operator Instructions, Procedures SanitationElectrical Safety Fall Hazard Control Program Hand and Portable Power Tools Sling and Rigging Attachments SOT and Walk Around Inspection Grinding Industrial Hygiene Technician Welding and Cutting

17. UAW-GM Audit Performance Standards UAW-GM Audit Performance Standards establish common requirements to manage specific hazards and significant risks common to GM Operations. Sites have flexibility in how they meet the requirements of the standards but those controls must be implemented. UAW-GM Audit Performance Standards do not replace local regulatory requirements but complement them – Sites must comply with both.

18. UAW-GM Audit Technical Standards UAW-GM Audit Technical Standards provide additional requirements for specific areas or topics of an Audit Performance Standard. Example: Performance Standard Physical Agents Assessment and Control Technical Standards Noise Control & Hearing Conservation Biological Control of Water Systems Blood borne Pathogens Laser Safety Heat Stress Management Hot Oven Entry Procedures Ionizing & Non-Ionizing Radiation

19. UAW-GM Guidance Documents Guidance documents provide support information to facilitate the implementation of the requirements included in the standards. They provide the “how”, including examples and good practices. Guidance documents may include procedures templates, risk assessment tools, training material, posters, signs, check-list, pictures, etc.

20. Site Documents All required site documents and records are up-to-date Site documents can include Safe Operating Practices (SOP), Standardized Work, Local Policies or Procedures These documents are a part of the UAW-GM Safety System and must be maintained

21. Guidance Documents (Not Mandatory) Audit Technical Standards Audit Performance Standards UAW-GM Safety System Standards Policy VISION Live Values that Return People Home Safely: Every Person, Every Site, Every Day Remembering, SAFETY IS THE OVERRIDING PRIORITY. 3.6: Contractor Management UAW-GM Contractor Safety Audit Performance Standard: Roles & Responsibilities, Job Site Safety Plan (Pre-Task Planning, Pre-qualification process, training & licenses, etc. UAW-GM Contractor Safety Audit Technical Standards: Scaffolding, excavation, special conditions such as lead & asbestos, fall control, rigging, site traffic control, etc. UAW-GM Contractor Safety Guidance Documents: Best Practices, SOT cards, examples of pre-task plans, etc. Construction Safety Example Site Documents General Motors (GM) Company is proud of its long-standing commitment to protect human health and the environment….. We are committed to protecting the environment, our employees, contractors and visitors; establishing sound design, engineering, manufacturing and distribution practices that support compliance while minimizing negative environmental impacts; and driving aggressively toward the elimination of occupational injuries, illnesses, disabilities and fatalities. Site documents: Contractor Orientation, local policies, forms, etc..

22. UAW- GM Safety System Basics Planning Implementation and Operation Checking and Corrective Action LeadershipReview Policy and Organization

23. UAW-GM Safety System - Requirements

24. These UAW-GM Safety System requirements apply to General Motors Company, its wholly-owned subsidiaries or any entity in which GM owns greater than 50% of the equity of the entity. These requirements apply to all GM manufacturing sites and also non-manufacturing sites, including Engineering Centers, Design Centers, Proving Grounds, Warehousing, Laboratories, Training Centers and Offices. UAW-GM Safety System - Scope

25. Ultimately responsible for UAW-GM Safety System implementation. Ensure availability of resources. Appoint site leaders as UAW-GM Safety System Component Owners to facilitate the implementation of requirements. Lead and facilitate the implementation of the UAW-GM Safety System Components Implement UAW-GM Safety System requirements Act as Subject Matter Expert (SME) for UAW-GM Safety System Joint Leadership (Key 4) UAW-GM Safety Component Owner APS Champion Roles & Responsibility

26. Component 1.0 Policy and Organization POLICY

27. Objective Define leaders’ responsibility to demonstrate an active and aggressive commitment to UAW-GM Safety System, including: –Defining roles and responsibilities –Demonstrating visible leadership –Engaging all GM employees. 1.0 – Policy & Organization POLICY

28. Health and Safety Policy Leadership Roles and Responsibilities Plant Safety Review Board Employee Safety Concern Process Employee Involvement 1.0 – Policy & Organization POLICY

29. Each site must adopt the GM Environmental, Hygiene and Safety Policy or develop its own policy that is consistent with the GM EHS-01 Policy. Health and Safety Policy POLICY

30. –Appropriate in nature –Commitment to continuous improvement –Commitment to comply with applicable legal requirements and to UAW-GM standards –Framework for objectives and targets –Communicated to all levels of the organization –Reviewed annually Health and Safety Policy POLICY

31. Must be a LIVING document! By example – consistent application of policy every day and in all decision making. Support the allocation of resources. Demonstrate the value placed on providing a safe and compliant operation that protects employees, contractors and visitors. Health and Safety Policy POLICY

32. Visible Leadership Visibility by Group Leaders is a key to UAW-GM Safety System success Group Leaders make the system work by demonstrating their total commitment or allow it to fail by their indifference. Leadership Roles & Responsibilities POLICY

33. UAW-GM Safety System roles and responsibilities of leadership personnel must be defined and documented. Must address: –Ensure support to UAW-GM Safety System –Comply with applicable laws and regulations –Identify Health and Safety hazards and utilize the controls of Hierarchy of Safety to an acceptable level of risk –Report, investigate and promptly address unsafe acts and conditions –Drive continuous improvement of H&S Leadership Roles & Responsibilities POLICY

34. Required Site Leadership Activities Actively participate in “the five leadership processes” Clearly communicate UAW-GM Safety System priorities and goals Be accessible to employees Demonstrate working knowledge of Health and Safety issues Receive UAW-GM Safety Leadership training every 5 years Lead by example Recognize and reward good UAW-GM Safety System performance Include safety in daily operations meetings Tie safety performance into salaried performance assessments at all levels Leadership Roles & Responsibilities POLICY

35. UAW-GM Safety System leaders roles and responsibilities include: Provide UAW-GM Safety System technical and regulatory advice Mentor, teach and coach site leadership Assist with maintaining compliance with legal requirements and conformance to GM requirements Assist with UAW-GM Safety System implementation Analyze UAW-GM Safety System data and propose improvements Assess site UAW-GM Safety System performance Leadership Roles & Responsibilities POLICY

36. Requirements of Plant Safety Review Board (PSRB) –Each site must establish a PSRB. –Site manager must own and actively lead the PSRB. Delegation of meeting leadership is prohibited. –Team members are invited to attend and provide feedback. –The PSRB must meet the following requirements: Meet at least monthly Standing committees report out Follow an agenda which covers the top 3 to 5 Health and Safety risks at the site Include process to review incident investigations and SOTs Global Call to Actions follow up Record minutes Plant Safety Review Board POLICY

37. A common tool to document and track employee safety concerns Communicate to all workers and supervisors Document concerns not addressed within 24 hrs. Review of concerns not resolved within 30 days by PSRB Review with employee prior to closing Ensure prompt posting of concerns in areas of affected workers Employee Safety Concerns Process POLICY

38. Why Employee Engagement? Employees engaged in the UAW-GM Safety System process will become "owners" of that process. Engaged In UAW-GM Safety System System Becomes Owner of Process Employee UAW-GM Safety System does not belong only to the “LJHSC" Employees are the closest to the hazards on the operating floor. Employee Engagement POLICY

39. All employees must understand their UAW-GM Safety System obligations: –Refuse to take any action they consider unsafe, may cause property or environmental damage, or perform a task for which they are not trained. –Confront anyone performing an unsafe act. –Confront anyone performing or about to perform an unsafe act, or a task for which they are not properly trained. We must be our "Brothers' and Sisters' Keeper" when it comes to our fellow employees. –To report identified hazards. –To be aware of UAW-GM Safety System requirements in their work areas Employee Involvement POLICY

40. Final Thoughts The site UAW-GM Safety System policy provides a strategic vision. Joint Leadership must define as stated in the roles and responsibilities section. Joint Leadership must visibly demonstrate their support of UAW-GM Safety System matters and engage employees. 1.0 Policy & Organization POLICY

41. Component 2.0 Planning PLAN

42. In the previous Component, we used the Safety Policy to establish our vision of UAW-GM Safety System excellence – where we want to go. The Planning process helps us identify the things we need to do to achieve our vision – how we get there. Planning is the process of effective hazard identification and risk assessment so that we prioritize our improvement activities. Objective 2.0 Planning PLAN

43. Identification of Legal Requirements and the UAW-GM Safety Standards Health and Safety Hazards and Risks Critical Task Analysis Equipment Identification Health and Safety Improvement Plan 2.0 Planning PLAN

44. Sites are required to implement a systematic approach to: –Identify applicable UAW-GM Safety System regulatory requirements –Track H&S regulatory changes or updates –Determine applicable GM requirements Identification of H&S Regulatory Requirements and UAW-GM Standards PLAN

45. Purpose: Identify Hazards, evaluate risks and control risks. Hazard: A source of situation with a potential for harm. Risk: –A combination of the likelihood and consequence(s) of a specified hazard resulting in harm to people. –Condition involving danger of major loss to people, property and/or process. Health and Safety Hazards & Risks PLAN

46. Requirements: o o Identify hazards o o Evaluate risks o o Control risks o o Communicate hazards and risks o o Review of hazards and risks Health and Safety Hazards & Risks PLAN

47. Component 2.3 Critical Task Analysis

48. What is a Critical Task? A task that has the potential to produce significant loss to people, property and/or process when not performed properly. Critical Task Analysis PLAN

49. Requirements: –Develop an inventory of tasks. –Identify hazards and evaluate risks present in each of the tasks (Use a common Risk Evaluation tool). –Identify critical tasks associated to risks. –Apply controls to critical tasks according to the hierarchy of controls. –Train employees. –Task observations. Critical Task Analysis PLAN

50. Component 2.4 Equipment Maintenance

51. Why do you maintain Equipment? Equipment, that if not used or maintained correctly, or if fails, has the potential to produce significant loss to people, property, and/or processes Equipment Maintenance PLAN

52. Requirements: –Each site must identify and inventory equipment (based on legal requirements, significant risks and tasks). –Complete operating and maintenance procedures. –Implement appropriate scheduled maintenance –Train relevant parties –Conduct Planned inspections Equipment Maintenance PLAN

53. Component 2.5 Facility Review UAW-GM Safety System Deficiencies and Failures

54. The facility must Have a process to identify UAW-GM Safety System deficiencies or failures Gather all information from the last Leadership Review and review results from the facility’s regulatory inventory assessment, Risk process, Critical Task process, Equipment process, and Employee Involvement barrier assessment The decision will be provided to the PSRB. Identified deficiencies or failures must have gap closure actions included in the facility’s H&S Improvement Plan and tracked to closure. Facility Review UAW-GM Safety System Deficiencies and Failures

55. Component 2.6 Health and Safety Improvement Plan

56. Used to drive continual improvement in our Health and Safety System performance. Need to consider: –Risk not adequately controlled –Non-conformances identified during self-assessments, external audits, regulatory agency visits –Results of investigations and corrective actions –Change management reviews Must be part of site BPD. Health and Safety Improvement Plan PLAN

57. PLANNING Legal & other requirements Results from previous Investigations Internal organizational requirements Measurable objectives (With Indicators) Programs Results of hazard/risk analysis Accident/Injury history Previous audit results Planning PLAN

58. Final Thoughts Proper planning is critical to effective implementation of the UAW-GM Safety System and to drive continuous improvement. Leaders must understand the “critical” items for their area. In order to "Do" the right things, we must identify them in the "Plan" 2.0 Planning PLAN

59. Component 3.0 Implementation and Operation IMPLEMENTATION

60. Objectives In the previous module, we identified “WHAT” we need to work on… In this module we focus on “HOW” we will implement the controls. 3.0 Implementation & Operation IMPLEMENTATION

61. Training Awareness and Competence Communication Control of Documents and Records Standardized Work Management of Change Contractor Management Emergency preparedness and response 3.0 Implementation & Operation IMPLEMENTATION

62. Develop training needs assessment Implement documented training program Define criteria for training instructors Develop visitor orientation process Training, Awareness & Competency IMPLEMENTATION

63. Documented Communication Plan –Identification of spokesperson –Process for receiving and responding to UAW-GM Safety System questions, concerns and/or complaints –Process for responding to regulatory requests –Process for reporting incidents –Process for communicating during crisis UAW-GM Safety System Communications INTERNAL EXTERNAL Communication IMPLEMENTATION

64. Documented program to manage UAW-GM Safety System documents –Designation of responsible person –Identification of controlled documents –A master list of documents and records –Process for document approval, review, and update. –Current documents must be available at point of use. –Obsolete documents must be removed. Control of Documents & Records IMPLEMENTATION

65. Establish Safe Operating Procedures (SOPs, JESs, TISs, etc)to provide clarity on the safe method to perform a task –Update annually –Post in or near the area where task is being performed –Conduct Pre-task safety planning for all high risk/low frequency jobs –Document training –Task Observations UAW-GM Safety System Safe Operating Procedures (SOPs) IMPLEMENTATION

66. Strategic Level Overall Mission of the UAW-GM SS Tactical Level UAW-GM H&S Standards Operational Level Day - to - day procedures Standardized Work Instructions (SOPs, TIS, JES) Operational Control IMPLEMENTATION Guidance Document (non-mandatory) Audit Technical Standards Audit Performance Standards UAW-GM Safety System Policy Vision Site Documents (SOPs, Standardized Work, local policies, etc.)

67. Sites must conduct H&S reviews for any modifications to equipment tools, machinery and work processes The process must include changes in: –Capital projects –Personnel –Vehicle Development Programs –Processes –Regulations –Purchasing (including new equipment and chemicals) Management of Change IMPLEMENTATION

68. Requirements: –Cross functional team to evaluate the change –Identification of risks introduced by the change (including legal compliance) –Actions tracked to completion –Communications to affected groups –Final review of changes to evaluate effectiveness of the change –Review documented Management of Change IMPLEMENTATION

69. Each site must follow the forthcoming UAW-GM Contractor Audit Performance Standard. Key requirements: –Contractor selection (qualifications) –Job Site Plan –Contractor training and licenses –Contractor Orientation –Contractor regular inspections –Contractor evaluation Contractor Management IMPLEMENTATION

70. Requirements: –Identify and assess potential emergencies to determine appropriate controls. –Document an Emergency Response Plan (ERP) describing the response procedures to the potential emergencies. –Train employees on the response procedures. –Conduct drills to check implementation. –Evaluate the Emergency Response Plan Emergency Preparedness & Response IMPLEMENTATION

71. Final Thoughts Implementation is where we act on the items we have identified as important in our planning process. This is where we “Do” the right things to achieve the vision in our UAW-GM Safety System. 3.0 Implementation & Operation IMPLEMENTATION

72. Component 4.0 Checking and Corrective Action Checking & Corrective Action

73. Objectives In the previous module, we used the implementation process to help us properly manage the things we had identified as critical. The Checking and Corrective Action process helps us ensure we are managing all safety items effectively - how we improve. 4.0 Checking & Corrective Action Checking & Corrective Action

74. Monitoring and Measurement Evaluation of Regulatory Compliance Incident Investigation Planned Inspections Corrective Action Plan UAW-GM Safety System Assessments 4.0 Checking & Corrective Action Checking & Corrective Action

75. Site must determine metrics to monitor UAW-GM Safety System performance. Measurements must be used to: –Track progress on achieving goals –Data to support performance standards, technical standards and compliance requirements –Track overall progress of UAW-GM Safety System Track proactive & reactive measures (lagging and leading indicators) Regular evaluation of metrics. Monitoring & Measurement Checking & Corrective Action

76. Conduct annual regulatory compliance assessments. Findings of assessments must be given high priority and corrective actions with documented timelines established. Compliance status must be reviewed during Leadership Review. Evaluation of Regulatory Compliance Checking & Corrective Action

77. Develop a documented program that includes: –Roles and Responsibilities –Types of incidents that must be investigated –Key activities that must be performed –Information of the investigation report –Timelines for reporting incidents –Requirements for internal and external reporting –Communication process –Training requirements –Recordkeeping Incident Investigation Checking & Corrective Action

78. Initial Response and Notification –Direct supervisor must urgently address the needs of injured or ill person –Scene of incident must be secured –Direct supervisor must complete preliminary report within 24 hours Investigation Process –Investigation must identify direct causes / contributing factors, root causes, and UAW-GM Safety System causes –Corrective actions, timeliness and assigned individual(s) –Investigations must be documented Incident Investigation Checking & Corrective Action

79. Review and Follow-up Process –Plant Safety Review Board must establish review and approval process –For Permanent Disabling Injuries (PDIs), Lost Workday Cases (LWDC) and Sentinel Event (SE) injuries the Joint Leadership must go to the scene. –For Recordable Injuries, the area or department manager must go to the scene. –Quality of investigations must be reviewed. –Annual review of the injury/illness records must be conducted to identify trends and evaluate corrective actions. Incident Investigation Checking & Corrective Action

80. Program Requirements –Type of Inspections (i.e. SOTs, planned critical equipment inspections, housekeeping) –Frequency –Employee training –Document findings –Roles and responsibilities –Corrective actions tracking –Area and equipment specific checklists –Root Cause Analysis to repetitive unsafe conditions and practices Planned Inspections Checking & Corrective Action

81. Focused on engaging employees in conversations about working safely and “work safely” behaviours and conditions. Joint Leadership is responsible for ensuring SOTs are conducted –Joint Leadership: monthly –Area Manager and Zone Committeeperson: twice monthly –Supervisor/Group Leader and Committeeperson: weekly –LJHSC: weekly SOTs must have documented conversation with observed employees Safety Observation Tours (SOTs) Checking & Corrective Action

82. Required on all equipment Inspections must be documented Site must have program to monitor and track equipment inspections Planned Equipment Inspections Checking & Corrective Action

83. Each site must have a documented program –Personnel responsible for program –Process by which non-conformances are documented –Review risks and Sentinel Events –Process to confirm implementation and validate effectiveness –Employee training Corrective Action Plans (CAP) Checking & Corrective Action

84. Purpose: Verify the effectiveness of the site UAW-GM Safety System and apply continuous improvement. Program must include: –Personnel responsible for conducting assessments –Frequency (minimum annual) –Use of UAW-GM Self-Assessment tool –Process for communicating results –Process for developing corrective action plans as a result of findings –Results must be communicated to the Plant Safety Review Board UAW-GM Safety System Assessments Checking & Corrective Action

85. Final Thoughts Checking and Corrective Actions is critical to driving continual improvement of the UAW-GM Safety System. We have to “Check” and “Adjust” in order to ensure the things we implement in “Plan” and “Do” are working. 4.0 Checking & Corrective Action Checking & Corrective Action

86. 5.0 – Leadership Review MANAGEMENTREVIEW

87. Leadership Review is the process by which we CHECK the entire UAW-GM Safety System and Adjust to drive continuous improvement. Leadership Review is what keeps your site H&S a living system! 5.0 Leadership Review MANAGEMENTREVIEW

88. Global assessments and site self assessments Compliance with applicable legal requirements Progress to objectives Status of corrective actions Major changes External communications Follow up items from the previous reviews Recommendations for improvement Leadership Review should include: 5.0 Leadership Review MANAGEMENTREVIEW

89. LEADERSHIP REVIEW Checking and corrective action External factors Policy Internal factors 5.0 Leadership Review MANAGEMENTREVIEW

90. UAW-GM Safety System Summary

91. 91 1. Policy and Organization Where we establish our UAW-GM Safety System Vision, our intention and commitment to improve UAW-GM Safety System performance. What do we want to achieve in UAW-GM Safety System? 2. Planning Where we identify what is important: PLAN. Identify hazards and assess risks. What are the right things to achieve our vision? 3. Implementation and Operation Where we act on those important things: DO. How do we manage the right things to achieve our vision? UAW-GM Safety System Management System – Key Components

92. 92 4. Checking and Corrective Action Where we ensure the individual Components of the management system work: CHECK/ACT. Are we managing the right things effectively? 5. Leadership Review Where we apply continuous improvement to the whole process and ensure the entire management system works: CHECK/ACT. Are we achieving our vision? UAW-GM Safety System Management System – Key Components

93. Evaluating UAW-GM Safety System- Self-Assessment Tool

94. Purpose of UAW-GM Safety System Self-Assessments Identify and close gaps with GM UAW-GM Safety System requirements in order to drive continuous improvement. 2014 Goal for all GM manufacturing and engineering sites Conduct a self-assessment, identify gaps and develop an Improvement Plan to be executed during 2015. UAW-GM Safety System Self-Assessment

95. Pre-Assessment activities Assessment activities –Opening meeting –Conducting the assessment –Preparing the assessment report –Closing meeting Post-Assessment activities UAW-GM Safety System Self-Assessment – Key activities

96. Pre-Assessment activities –Appoint Assessment team leader –Select Assessment team –Review standards and self-assessment tools with assessors –Prepare Assessment Plan Assign work to Assessment team Identify resources to be involved in each Component review Establish timing and location of activities –Communicate agenda to site leadership for approval UAW-GM Safety System Self-Assessment – Key activities

97. Assessment activities –Opening meeting: Held with Plant Safety Review Board members Provide general awareness around UAW-GM Safety System and Self-Assessment purpose Discuss Self-Assessment timetable and plan Confirmation of resources required by audit team Confirmation of closing meeting UAW-GM Safety System Self-Assessment – Key activities

98. Assessment activities –Conducting the assessment: The following sources of evidence must be reviewed: Documents – Policies, Plans, Objectives, Procedures, Standards, Instructions, Licenses & Permits, etc. Records such as Inspections records, meeting minutes, audit reports, monitoring records & results of measurements. Interviews with employees and leaders Site tours - Observation of Activities and the surrounding environment. UAW-GM Safety System Self-Assessment – Key activities

99. Assessment activities –Preparing the assessment report : Based on the evidence collected, the assessment team must complete the self- assessment tool. For each of the gaps identified the team must include a clear description on the non- conformance in the tool. Statements must be specific and based on facts Each non-conformance must be classified as Major or Minor. UAW-GM Safety System Self-Assessment – Key activities

100. UAW-GM Safety System Self-Assessment – Tool

101. Classification of Non-conformances MAJOR Non-conformance: Nonconformity that presents an immediate risk and, due to its severity warrant prompt attention. A condition or practice likely to result in fatality for permanent disabling injury. Non-compliance to a regulatory requirement that could result in significant enforcement action or liability. A total systemic breakdown, or absence, of one of the UAW-GM Safety System Components requirement specified in the applicable standard. A number of minor nonconformities listed against one clause can represent a total breakdown of a system and thus be considered a major nonconformity. UAW-GM Safety System Self-Assessment – Tool

102. Classification of Non-conformances MINOR Non-conformance: Nonconformity that have the reasonable potential to harm people or result in administrative enforcement actions. A condition or practice which, under certain conditions or circumstances, may result in injury or illness. A deficiency in a procedural or administrative legal requirement such as in training, documentation or recordkeeping. A failure to meet one requirement of a clause of one of the UAW-GM Safety System Components or a single observed lapse in following one item of a facility procedure. UAW-GM Safety System Self-Assessment – Tool

104. Assessment activities –Closing meeting: For each of the non-conformances identified, a gap closure action must be proposed. During the closing meeting, the proposed H&S Improvement Plan must be discussed with the Joint Leadership at the PSRB meeting. Purpose is to present Findings & audit Conclusions to leadership team and gain acknowledgement and acceptance of Findings & Conclusion. UAW-GM Safety System Self-Assessment – Key activities

105. Post-Assessment activities –Include action items in site’s Corrective Action Plan program –Share the site’s UAW-GM Safety System self-assessment report with UAW-GM CHR Health and Safety Department –Track execution of action plan and closure of gaps –Follow up during Plant Safety Review Board meetings UAW-GM Safety System Self-Assessment – Key activities

106. So, which are next steps? Implementation Roadmap

107. New Orleans Presentation Sub-Council (Lentz & Glass) UAW-GM Safety System Rollout Overview Joint Leadership appoint UAW-GM Safety Component Champions Gap Analysis, prioritize top 1/3, & create a gap closure plan Audit Performance Standard (APS) development Q1 2015 Audit Performance Standard (APS) Training (Top 10) UAW-GM Safety System Training Joint Leadership appoint APS Component Champions Q2 Q3 Creation of remaining APS documents Perform remaining APS Self-Assessments Prepare for the UAW-GM Self-Assessment Q4 UAW-GM Safety Audit findings & create a gap closure plan

108. QUESTIONS?

109. Upcoming Conference Meetings 8:00 a.m -12:30 p.m. Wednesday, January 28, 2015 Thursday, January 29, 2015