1. GRADS Advisory Committee Meeting 2 June 18, 2015 Lori Cottrill Erika Bowser

2. Agenda Review – Responsibilities – Clean up LionPATH – Security – Training – Testing Status – Updates and Schedule GRADS Wish List What’s Next?

3. Review

4. Member Responsibilities Represent program and college Solicit from and share information with other programs in your college Attend committee meetings (4-6 per year) Learn about changes with GRADS Submit ideas for changes Discuss others’ ideas Review GRADS modifications

5. Last meeting: Things to do GRADS: Clean up of Program-Specific Questions - these will be moved at live GPMS links and people

6. LionPATH

7. Security for LionPATH LionPATH will require DUO second factor. http://identity.psu.edu/services/authentication-services/two-factor/ GRADS will continue to use Vasco tokens at this point in time. Hyeyon Bastian, Graduate School ASR, sent request to your ASR’s first week of June. Any questions/concerns?

8. Training for Admissions (Release 1) Program staff and faculty will work exclusively in GRADS. GRADS training will be available in recorded training videos from within GRADS. Timing is self-determined, August 2015 forward. Admission center staff training provided separately. GRADS Demo sessions scheduled for late September 2015.

9. Timing for Admissions Testing (Release 1) System Interface Testing – April 20 to May 1, 2015 User Testing 1 – June 1 to June 12, 2015 User Testing 2 – June 29 to July 10, 2015

10. LionPATH Updates Financial information will be collected as part of changing status to Program Offer. GRADS functionality released in phases: applicant, staff, and faculty. LionPATH “Basic Training” Applications cancel on first day of next semester in LionPATH.

11. LionPATH Status-Action-Reason

12. LionPATH Status-Action-Reason: Cancelled

13. LionPATH Schedule Helping Test LionPATH Application: – Week of June 29, 2015 – Emails will be sent to applicant and references. Online training available – August 2015 Verify security, settings, application questions – Monday, August 17, 2015 Application and LionPATH Interfaces Live – Tuesday, August 18, 2015 GRADS Demo Sessions – Sessions scheduled for late September 2015

14. Questions?

15. GRADS Wish List

16. GRADS Wish List: Completed Idea - Suggestion - RequestDate Completed Enable ratings to be downloaded as XLS1/28/2014 Make GPA a Numbers Only Field3/4/2014 Investigate a best practice for clearing or ignoring CFID and CFTOKEN from others' bookmarks3/7/2014 In Excel download, address fields should be separate.8/15/2014 Sort/filter table - Completed column should use GRADS' completion flag?8/15/2014 Application print view - create unique tmp subdirectory for collation to prevent sporadic write failures9/15/2014 View all ratings - show any ratings and/or comments available for each applicant9/15/2014

17. GRADS Wish List: Part of LionPATH GRADS Release Idea - Suggestion - Request 1Add Options to the front page of GRADS 2Ensure that GRADS displays all the institutions added in the application. Consider display order. 3Allow a means to view all ratings without disabling ratings privacy (e.g. grant permission to Level 2) 4Application print view - use PDF library compatible with versions beyond 1.6 5more robust/flexible options to filter by applicant status 6Official Test Scores into GRADS. 7Set up electronic processing of IELTS 8Ability to say not coming after accept 9Date/time stamp of when documents uploaded 10 Status page - student - can we show checks for what has been received? Enable applicant to know when transcript is received/uploaded 11allow program to decline offer if student does not 12Add field for Student to Add GPA Notes - Additional notes boxes in new application. 13Ability to choose multiple semesters with front choice box - will give ability to choose All 14Option on front main page to choose only these applicants 15Relabel "NONE" in the list of options 16Request Note Pad for departmental use

18. GRADS Wish List: Option Question – What to do in ISIS? Relabel "NONE" in the list of options

19. GRADS Wish List: Referred to Graduate School Leadership Idea - Suggestion - Request Application should remain incomplete if department-specific required questions are not answered. Create drop down of valid waiver codes; program can approve/deny GES Coordinators split by college instead of alpha

20. GRADS Wish List: For Future Consideration Idea - Suggestion - Request 1Add attachment to notification email 2Enable ability to have "official use only" questions/fields 3Enable staff to answer program-specific questions 4Determine number of references required by degree, not program 5Allow email settings at separate points: application submission, applicant paid (deposit) 6Rate into 3 groups: yes, no, and waitlist; develop waitlist 7Subsection of questions for different options within degree application 8Enable program to create email to be sent with mass rejection process. 9"Review selection flag" or "Date to be reviewed" that can be used to sort/filter, way to mark which reviewed 10Consider changes to ratings (overall ratings) 11Date/time stamp of when email/reminders sent 12Enable user to share lists with multiple GRADS Users at once. 13Enhance GRADS Completion flag functionality 14Increased evaluation for faculty 15List with ALL fields available to select 16Tier of labels - enable staff to share label/flag/review 17Remove specific semester(s) from application after deadline 18Incorporate deadlines into application 19Create "Other" checkbox for use with multiple check box questions 20Customize Test Score Selection 21Allow multiple emails in the CC and BCC fields of notification emails

21. Questions?

22. What’s Next?

23. Helping Test LionPATH Application: – Week of June 29, 2015 – Emails will be sent to applicant and references. Verify security, settings, application questions – Monday, August 17, 2015 Live – Tuesday, August 18, 2015 GRADS Demo Sessions – Sessions scheduled for late September 2015 GRADS Advisory Committee Next Meeting: – Thursday, October 15, 2015, 9-11am – Review Outstanding Items from GRADS Wish List

24. Questions?

25. Thank you