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3. Preparing for audit Medical Radiation Board of Australia May 2015

4. Meet today’s presenter Mr Christopher Hicks Board member Medical Radiation Practice Board of Australia 4

5. Today’s webinar will cover Background to audits When do audits happen? What is being audited and what it means to you Examples of evidence Where to get more information 5

6. Background Audits are a nationally consistent approach to check compliance with registration standards help ensure standards are being met, and are an important part of protecting the public. 6

7. When do audits happen? AHPRA has a rolling program of audits of random samples of practitioners from all professions throughout the year If you are selected for audit, you will receive an audit notice in the mail Don’t wait for the audit notice – be prepared 7

8. What audit means for you 8

9. Your declarations Each time you renew your registration you make a declaration as to whether you have (or have not) met some or all of the registration standards. You will be audited against your self-declarations made at your previous registration renewal. The audit requires you to provide further information to support your declarations for the previous registration period. 9

10. Evidence examples PII –Public employees are covered by the state or territory insurance arrangements –Private practitioners need to provide copy of certificate of currency RoP –Employment agreements, contract for service, letter of employment 10

11. 11 Evidence examples cont. CPD –Minimum 60 hours of CPD activities over three year cycle, with a minimum of 10 hours in any one year –Two categories: 1.Substantive – learning primarily directed to practice or expansion of practice 2.General – sufficient nexus to learning in healthcare environment

12. 12 Evidence examples cont. Logbook –Sample logbook available on Board website. Include: details of activity reflection on CPD activity summary of learning outcomes further learning

13. What to do if selected for audit 1.Read the audit notice and attached checklist carefully. 2.Refer to the Board’s website for additional information. 3.Take action 13

14. Audit process If selected for audit, you will receive an audit notice in the mail. You have 4 weeks to provide the requested information. AHPRA will assess your submission against the declaration made in your last registration renewal. AHPRA may request further information. Cases of non-compliance may be provided to the Board (or its delegate) for decision. You will be advised by letter of your audit outcome. 14

15. Audit outcomes Possible outcomes may include: you meet the requirements of the audit and no further action is required request for further information to satisfy the audit renewal of registration granted with conditions, and/or any action deemed appropriate by the applicable board. 15

16. Plan ahead Audits can happen at any time Familiarise yourself with the standards If selected for audit, you will receive an audit notice letter – read it carefully 16

17. Keeping good records Documents that show you are meeting the registration standard should be easy to access. Regularly check you have kept evidence that is current and applicable to each of the standards that might be audited. Keep records safe and for the required time period 17

18. More information Available on Board website: www.medicalradiationpracticeboard.gov.au/Registration/Audit.aspx www.medicalradiationpracticeboard.gov.au/Registration/Audit.aspx Tips to prepare yourself for audit Continuing professional development guidelines Registration standard frequently asked questions Recency of practice guidelines Position Statement on Professional Indemnity Insurance requirements Policy on ultrasound in relation to CPD and for Recency of Practice 18

19. 19 More information Audit team: –audit@ahpra.gov.auaudit@ahpra.gov.au –From within Australia on 1300 419 495 between 09:00 am – 05:00 pm (local time) –From overseas on +61 3 9275 9009 between 09:00 am – 05:00 pm (Australian daylight savings eastern standard time).

20. How to ask questions 20

21. Questions about audit Answers are from Mrs Chris Glasheen, Audit Team Leader, AHPRA Include your first name and the state you’re based in when you submit your questions 21

22. Your questions The audit process Evidence required Why me? 22

23. We’d like to hear from you Have you been audited or recently received an audit notice? The Board would like to know about your audit experience Practitioner profile for upcoming Board newsletter If you are happy to be contacted email your details to communications@ahpra.gov.aucommunications@ahpra.gov.au Feedback on this webinar is also welcome 23

24. Technical difficulties We are currently experiencing technical difficulties with the audio for this presentation. We are attempting to rectify the issue and will email you if we are unable to return to the presentation. Thank you for your patience. 24