1. Campus Mail Services New USPS Requirement USPS IMpb Solution (Intelligent Mail Parcel Barcode) EMS WEBVIEW SHIPPING

2. USPS Requirement The Post Office has implemented mandatory barcoding of commercial parcels. Beginning January 25, 2015 every USPS package will be required to have the IMpb (Intelligent Mail Parcel barcode) label applied and electronically upload information to the USPS or pay higher retail prices for all parcels. Parcels that do not display an approved barcode risk return and/or delivery delays, as well as increased postage rates in some instances. The new parcel rule from the USPS includes padded or large envelopes that are coming from your department. Some things to remember when preparing envelopes: *Envelopes Larger than 12”x15” is a parcel *13 ounces or over is a parcel *¾ inch and over thickness is a parcel *In a box or an envelope that is not flexible or with “do not bend” is a parcel For more size & weight requirement information: https://www.usps.com/ship/preparing-domestic- shipments.htmhttps://www.usps.com/ship/preparing-domestic- shipments.htm? The U.S. Postal Service now requires mailers to affix an IMpb-compliant package tracking barcode to all commercial parcels. Commercial parcels include parcels, packages, and Priority Mail Express or Priority Mail pieces of any shape, size, or price category, including flat-rate boxes and envelopes that claim the discounted postage rate.  Priority Mail  Priority Mail Express  First-Class Mail Package Services  Parcel Select  Parcel Select Lightweight  Standard Mail  Library Mail  Media Mail  Bound Printed Matter What is a Commercial Parcel?

3. EMS WebView is a browser-based solution that may be used to select shipping and mailing options from the desktop by users within an enterprise. EMS WebView prints a “Request To Send” form (RTS) from the user’s desktop printer. At the same time, an electronic record of the user’s selections is recorded in the EMS SQL 2005 Express database located in Campus Mail Center. When the item arrives in the Campus Mail Center the EMS operator scans the bar coded RTS form and all of the user’s original selections populate the EMS screen. These selections can include: Ship To Address: Created, Validated (option) or selected from EMS Address Book Selected Carrier and Service Selected Accounts for chargeback Additional Notes or Comments The system may also be configured by the Administrator to send an email to the mail or shipping center each time an RTS is recorded. EMS WEBVIEW How it works

4. You will probably need to put an exception in your pop up blocker for the website. You should do this before trying to print the RTS Form. In Internet Explorer go to Settings/Privacy/Pop-up Blocker/Settings/Exceptions/type in or copy paste web address (shipping.dfm.uidaho.edu)/Add POP UP BLOCKER

5. 5 Login Page In Internet Explorer (only works on Windows and in IE) go to: http://shipping.dfm.uidaho.edu/EM SWebView/Login.aspx Or go to the Campus Mail Services website and click on the Campus Shipping under Helpful Links. Your WebView User Name and Password are SHIPPING and SHIPPING

6. 6 RTS Page This is the first page you will see after logging in. Each section of the screen must be filled out. Each section of the RTS (Request to Send) and WebView is examined separately on the following slides.

7. 7 RTS Page – Shipment Information The first section of the RTS page allows the user to select ship date. The shipment type defaults to Package. The user may enter the estimated weight of the item but it is not necessary since the actual weight will be entered when postage is applied at Campus Mail Services.

8. RTS Page – Address Selection The User may select an address from the EMS Address Book. ZIP Code is the easiest search by field. Please search for an address before entering a new one. You can add attention names to existing addresses. If the address does not exist, the User may create and validate a new address.

9. RTS Page – Address Selection The EMS WebView user can add a new address by selecting the ADD NEW tab at the top of the RTS Page. This gives the WebView desktop user access to create an address, validate an address, add attention names or setup email notification. If you are using a Company Name it goes in the Name field. A person’s name would then go in the Attention field below. Make sure to check the Residential Address box if it is not a commercial address. ONLY the street address or PO Box can be entered in the Address 1 field. Any other information can be entered in Address 2, 3 or Attention fields. Fields in yellow are required. Once the address is entered click on the green VALIDATE button.

10. RTS Page – Address Selection Once the address is entered and validated you are ready to select the class of mail.

11. RTS Page – Carrier Selection The user may select the desired Carrier and Service. This is a required section. If USPS Priority Mail (and some other USPS classes) is chosen then the user will have a choice to select Extra Services for Certified and Return Receipt. If a weight is entered and an address selected, the user may select the Best Way button and display the EMS Best Way calendar. UPS Service Guide: https://www.ups.com/content/us/en/ship ping/time/service/index.html?WT.svl=PN RO_L1

12. If the user selects the Best Way button the system will display the EMS Best Way calendar. You can rate shop between USPS and UPS. The user may click on the desired service to select it. To exit the screen you may select a service or click on [Close Calendar]. Rules apply to Media and Library Mail: https://www.usps.com/ship/mail-shipping- services.htm? Please note that FEDEX shipping services are not available through Campus Mail. RTS Page – Best Way

13. RTS Page – Account Selection Budget Number is required. The user must select the budget number to which he wants to charge back the cost of shipping or mailing the item. Click on Search Accounts, enter your budget number and enter. The budget number populates with the department name. The user may only select from the list of valid budget numbers. If your budget number is not listed you will need to contact Campus Mail Services so we can validate the budget number and add it to our mail accounting system.

14. RTS Page – Shipping Notes The user may add notes or special instructions to the Request To Send (RTS) document. These notes will be printed on the RTS form and will also appear on the EMS screen when the RTS barcode is scanned by the CMS employee. ***If you do not see the service you desire please type in the Notes section the class of service requested or “Best Way” (with info like cheapest, fastest, need it there by___etc.) for CMS to rate shop between USPS and UPS for you.*** If you are not sure of the class of mail you wish to use please contact CMS by email or phone. The user may check the “Clear Form After Submission” check box to completely clear the form after printing.

15. RTS Page –SUBMIT The Submit button will print out the RTS form on the user’s printer and send the electronic request to the EMS database. The RTS form will be in a popup window. You may need to make an exception in your web browser for the form to display and print. See page four.

16. RTS Page – Request to Send Form Attach the Request To Send (RTS) form securely to the package before placing the package in your Campus Mail pick up location. (a single piece of invisible tape at one or two sides so we can remove the form please) When the item arrives in Campus Mail at the EMS system, the CMS employee scans the bar coded RTS form. All of the user’s original selections populate the EMS screen. These selections can include: Ship To address Selected Carrier and Service Selected Account for chargeback Shipping notes

17. If you print a “practice” RTS form please make sure to email campusmail@uidaho.edu with the RTS number so we can delete it from the daily SHIPPING LIST. campusmail@uidaho.edu To track packages, reprint RTS forms, find the cost of shipping (after CMS processes) please go to the Tracking and Inquiry tab. Tracking and Inquiry

18. THANK YOU! If you need help with EMS WebView please email campusmail@uidaho.edu or call 885-7011campusmail@uidaho.edu We will be happy to set up an instructional class if we have enough demand.