1. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 The use of Digital Data as a Management Tool? The use of Digital Data as a Management Tool? Tallinn, 18 May 2005 James Hookham Policy Director Digital Tachograph – Freight Transport Association (FTA)

2. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 AgendaAgenda  The need for good Data Management  Benefits of Digital Tachographs  Stages in Data Management  Examples of Data Management Systems

3. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 Why Data Management ?  EU Drivers Hours Regulation 3820/85: Analysis & Compliance Audit Analysis & Compliance Audit Record Keeping Record Keeping  EU Road Transport Working Time Directive: Analysis & Compliance Audit Analysis & Compliance Audit Period of Availability Record Period of Availability Record Record Keeping Record Keeping  Driver Performance: Speeding Speeding Scheduling Scheduling

4. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 Benefits of going Digital  Lower cost data collection - no chart reading required  Lower cost data storage - no loose charts in the cab or in the office  Lower cost data transfer for remote analysis - no more discs lost in the post!  Data feed to other telematics applications - consistent data reference  Modern technology for a 21 st century industry - analogue tachographs first patented in 1937!

5. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 BUT … Digital Tachographs only fitted to NEW vehicles

6. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 Managing Digital and Analogue together …  Existing trucks continue to use Analogue Units  Transport Managers must keep Records and Analysis for drivers using New and Existing Trucks  Good Data Management is Vital in order: To avoid lost data To avoid lost data To stay compliant To stay compliant To keep costs down To keep costs down To stay in control ! To stay in control ! The challenge is to Manage Data successfully from MIXED sources !

7. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 Data Permutations …  By Type digital data digital data analogue data analogue data written records written records  By Source vehicle unit vehicle unit driver card driver card analogue chart analogue chart print-out print-out hand-written entries hand-written entries absence/sickness absence/sickness  By Analysis Location on-site bureau centralised company location  By Reporting Media website record printed report

8. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 Stages in Data Management  Data acquisition  Data analysis  Interpretation of findings  Management reports and benchmarking  Management action  Data archiving

9. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 Examples of FTA Digital Data Management Systems...

10. Analysis Field Analysis (Charts) Daily Upload On-Site Printed Reports

11. Bureau Analysis Printed Reports Digital Data Upload from Customers & Field Staff Postal Chart Data 1101010001001

12. Field Analysis (Digital) Upload Vehicle Unit Data Daily Data Upload On-Site Printed Reports Read Driver Card Analysis

13. Remote Analysis (Digital) Customer Site Digital Tacho Data Upload FTA Offices Office PC

17. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005 SummarySummary  Huge Benefits and Savings as a result of Digital Data!  Challenges are: Fleets with both Digital and Analogue Tacho’s Fleets with both Digital and Analogue Tacho’s Drivers using Digital and Analogue Tacho’s at different times Drivers using Digital and Analogue Tacho’s at different times Recording the “gaps” in Drivers Time Recording the “gaps” in Drivers Time  Solutions are: Integrated Packages that work with Mixed Data Sources Integrated Packages that work with Mixed Data Sources To Manage Data from Different Sources To Manage Data from Different Sources Using a Mix of on-site, remote and bureau analysis Using a Mix of on-site, remote and bureau analysis Provide Added Value Interpretation and Guidance Provide Added Value Interpretation and Guidance

18. The IRU Academy Digital Tachograph Seminar © International Road Transport Union (IRU) 2005