1. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Texas Assessment Management System STAAR Student Test Warnings and Suspect Students April 2012

2. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Student Test Warnings and Suspect Students Student Test Warnings and Suspect Students on the Texas Assessment Management System, delivered through PearsonAccess, apply to STAAR administrations only. See the User’s Guide for the Texas Assessment Management System located at http://www.TexasAssessment.com/Manualshttp://www.TexasAssessment.com/Manuals for additional information. Record Changes and Suspects on the Online Data Management (SchoolHouse) still apply to TELPAS and TAKS administrations. See the Online Data Management Guide located at http://www.TexasAssessment.com/Manuals for additional information. http://www.TexasAssessment.com/Manuals Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.

3. Student Test Warnings and Suspect Students This presentation covers: Terminology: Matching Criteria Test Attempt What produces Suspect Students What produces Student Test Warnings Student Information Mismatch Missing Grade Invalid Data Resolving Warnings and Suspect Students For reference, see also the Student Directory Overview document and the Student Directory and Registration Data presentation available on the Resources page at http://www.TexasAssessment.com/Techinfo. http://www.TexasAssessment.com/Techinfo

4. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Matching Criteria When answer documents are processed and loaded into the Assessment Management System, they are matched to students in the Student Directory. If the PEIMS-ID matches a student in the directory, then the matching criteria of 2 out of 3 of LAST-NAME, FIRST-NAME, and DATE-OF-BIRTH is applied. Test Attempt A Test Attempt is a completed test taken either on paper or online, such as STAAR end-of-course (EOC) English I reading. A test attempt is recorded in the Assessment Management System once the online test or paper answer document is processed.

5. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. What Produces a Suspect Student A Suspect Student is created in the Student Directory when the processed answer document cannot be matched to a student in the directory because of mismatched or invalid data. For example: A PEIMS-ID matches to a student in the directory, but 2 out of 3 of FIRST-NAME, LAST-NAME, and DATE-OF-BIRTH do not match. A PEIMS-ID is invalid (not 9 digits or S followed by 8 digits). Required data to create a student is not valid (FIRST-NAME, LAST- NAME, DATE-OF-BIRTH, and SEX-CODE are blank, double-gridded, or invalid/future date).

6. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Suspect Students Suspect students should be resolved at Test Results >Resolve Student Test Warnings. If Suspect students are created, they can also be located in the directory at Student Data >Manage Student Directory. To search for Suspect Students in the directory, select “Include” from the Suspect option set.

7. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Suspect Students Enter specific search criteria, or select the “Show All Students” checkbox, and click the Search button. In the search results a Suspect Student will have the gridded PEIMS-ID from the answer document listed in the Suspect column.

8. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. What Produces Student Test Warnings A hand-gridded student answer document that partially matches or does not match to a student in the directory. This will create a Suspect Student. A student answer document that has invalid data. (invalid data includes blank or double-gridded data, invalid date [February 30], and future date). Depending on the type of invalid data this could also create a Suspect Student. A student answer document that is precoded is “pre-matched” to a student in the directory and should not produce a Student Test Warning, but any changes made to the directory after precoding could result in a Student Test Warning when the answer document is processed and the test attempt is recorded. All online test attempts are “pre-matched” to students in the directory and will not produce Student Test Warnings.

9. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Student Test Warnings There are three types of Student Test Warnings: Student Information Mismatch: student information from the answer document does not match a student in the Directory with this PEIMS-ID – this will create a Suspect Student Missing Grade: grade information on the answer document not provided or invalid – this will not create a Suspect Student. This warning applies to EOC only. Invalid Data: PEIMS-ID, FIRST-NAME, LAST-NAME, DATE-OF- BIRTH, GRADE, and/or SEX-CODE from the answer document contain invalid data (invalid data includes blank or double- gridded data, invalid date [February 30], and future date) – based on the type of invalid data, this could create a Suspect Student

10. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Test Warnings The different types of warnings will navigate to different areas of the Assessment Management System to resolve the warning. Student Information Mismatch warning applies to a Suspect Student and will access the Student Details tab for this student in Student Data > Manage Student Directory. Missing Grade warning applies to the student registration and will access the Registered Students Record tab for this student in Test Management > Register Students. This warning applies to EOC only. Invalid Data warning applies to the test attempt and will access the Assigned Tests tab for this student in Test Management > Register Students.

11. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Test Warnings Navigate to Test Results > Resolve Student Test Warnings. Click the Change link to change your current administration to the desired STAAR administration.

12. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Test Warnings Search for Student Test Warnings by specific criteria, or select the “Show All” checkbox, and click the Search button.

13. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Test Warnings There can be multiple warnings for a single answer document. These warnings can be resolved in any order, and will be no longer appear in the search results when completed.

14. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Information Mismatch Click the linked student name to resolve a Student Information Mismatch warning. The Student Master Record in the Student Details tab in Student Data>Manage Student Directory will be opened.

15. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Student Information Mismatch If the PEIMS-ID matches to a student in the directory, a Potential Match will be shown in a white box. Fields from the answer document that do not match are indicated with red text. Determine which is correct – the potential match from the directory or the information from the answer document. Click the Edit button.

16. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Student Information Mismatch In this 1 st example, the DATE-OF-BIRTH is correct on the answer document, but since the FIRST-NAME was left blank, the student did not match. Correct the FIRST- NAME field and click the Save button. Note: A blank FIRST-NAME on the answer document is converted to “NO NAME” when processed.

17. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Information Mismatch When the corrections to the Suspect Student are saved, the system will try to resolve the Suspect to the student with the same PEIMS-ID in the directory. With the FIRST-NAME correction, the PEIMS-ID and 2 out of 3 fields now match, so the DATE-OF-BIRTH is also updated in the directory based on the answer document.

18. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Test Warnings To continue resolving other Student Test Warnings, navigate back to Test Results > Resolve Student Test Warnings. Then, click the Resolve Student Test Warnings sub-tab.

19. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Information Mismatch Click the linked student name to resolve another Student Information Mismatch warning. The Student Master Record in the Student Details tab in Student Data>Manage Student Directory will be opened.

20. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Student Information Mismatch In this example, the PEIMS-ID matches to a student in the directory, and the Potential Match is again shown in a white box. Fields from the answer document that do not match are indicated with red text. Determine which is correct – the potential match from the directory or the information from the answer document. Click the Edit button.

21. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Student Information Mismatch For this 2 nd example, the FIRST-NAME, DATE-OF-BIRTH and SEX-CODE are correct on the answer document. Therefore the directory needs to be corrected. Click the linked name in the Potential Match box to access the student with the same PEIMS-ID in the directory to correct. Select the Edit button.

22. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Student Information Mismatch With the FIRST-NAME correction, the PEIMS-ID and 2 out of 3 fields now match, so the incorrect DATE-OF-BIRTH and SEX-CODE are also updated in the directory based on the answer document. Correct the FIRST- NAME field and click the Save button. When the corrections to the student are saved, the system will try to resolve the Suspect Student with the PEIMS-ID in the directory.

23. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Test Warnings To continue resolving other Student Test Warnings, navigate back to Test Results > Resolve Student Test Warnings. Then, click the Resolve Student Test Warnings sub-tab.

24. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Missing Grade Click the linked student name to resolve a Missing Grade warning. The Student Registration Details in the Registered Students Record tab in Test Management> Register Students will be opened.

25. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Missing Grade This warning applies to EOC only. In this example, the grade was not provided or multiple grades were gridded on the answer document. The field with invalid data is indicated with red text. To correct this field, click the Edit button

26. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Missing Grade Select the appropriate grade from the drop-down list and click the Save button. The correction to the GRADE- LEVEL-CODE field resolves the warning.

27. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Student Test Warnings To continue resolving other Student Test Warnings, navigate back to Test Results > Resolve Student Test Warnings. Then, click the Resolve Student Test Warnings sub-tab.

28. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Resolving Invalid Data Click the linked student name to resolve an Invalid Data warning. The Assigned Tests in the Assigned Tests tab in Test Management> Register Students will be opened.

29. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Invalid Data In this example, the DATE- OF-BIRTH is invalid (a future date). The field with invalid data is indicated with red text. To correct this field, click the Edit button.

30. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Invalid Data The DATE-OF-BIRTH should have been gridded as January 12, 2001, on the answer document. Select the correct date from the calendar tool or type the correct date in a MM/DD/YYYY format. Click the Save button.

31. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Invalid Data The correction to the DATE-OF-BIRTH field resolves the Invalid Data warning.

32. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved. Support If you have any questions about Resolving Test Warnings and Suspect Students in the Texas Assessment Management System, please contact: Pearson’s Austin Operations Center 800-627-0225 TxPearsonAccess@support.pearson.com