1. Safe roads, Reliable journeys, Informed travellers “how the HA is addressing the needs of safety in future maintenance and construction within the design of its works and how this is impacting on the procurement process in terms of evaluation and Whole life costing / management.” Paul Mitchell Head of Health and Safety Question?

2. Safe roads, Reliable journeys, Informed travellers Health and Safety in Procurement - What are we doing?

3. Existing process Annual CAT Review Existing PPD Review Tender Submissions Demo Projects H&S scoring retrospective and inconsistent Not always comparing “Apples with Apples” How do we assess ongoing performance on site? “Real time Performance Data”

4. New CDM Regulations THINGS ARE ABOUT TO CHANGE! Fundamental change in respect of Planning Supervisor Integrated approach to Construction Safety Management

5. Key Changes Planning Supervisor replaced by “Coordinator” Coordinator appointed on Day 1 of Concept Design Acts as Clients source of Competent Advice Integrated approach to Design & Design Review Preference for Independence of Coordinator Construction Health, Safety and Welfare Regulations will be incorporated into new CDM

6. What does this mean for Highways Agency? Greater emphasis on “Client” ensuring project H&S coordination Concept Design Detailed Design Design Review Pre Tender Construction Phase Handover Operation & Maintenance Decommissioning “Cradle to Grave” Safety Strategy

7. Existing Issues No clearly defined procurement safety strategy for Major Projects/Area Maintenance Communities Interface between Client and Major Contractors? Defined systems and procedures? Ongoing Quality Assurance (“real time Data)? Corporate Governance  Legal Compliance  Operational Excellence  Social/Public Responsibility  H&S vs Commercial Considerations

8. The Proposed Way Forward Significant Opportunity Adopt a “World Class Approach” Agree a clear direction  Beneficial to Client (HA)  Beneficial to Suppliers Integrate H&S Management Prescribed and agreed KPIs Communicative and Cooperative Linked to Global Best Practice Benchmarked

9. Procurement Mission Statement “Our aim is to establish world class initiatives in Project Safety Management through innovation, sharing of information and adoption of Global Best Practice initiatives”.

10. Structure New HA Policy and H&S Management System Collaborative, Consensus based approach Improved Supplier Performance Monitoring / Performance Management  Linked to Performance Toolkit  Existing CAT Reviews  On site performance monitoring  Opportunities for Improvement  Focussed on Operational Excellence  Feedback, Review and Implementation of Improvement Measures

11. New HA System

12. Existing Safety Forums in HA

13. Newly Established Safety Forum The Forum will consist of the following: Highways Agency Management Supplier Representatives EC Harris (Facilitators) Other Agencies as necessary (HSE, EA etc)

14. Procurement Safety Forum Meet Quarterly Performance Monitoring  CAT Review Feedback  Site Performance Feedback  Opportunities for Improvement  KPIs vs Balanced Scorecard  New Legislation Update  Benchmarking  Supplier Feedback  Management Review

15. Roles of the Procurement Safety Forum Means for developing H&S Culture throughout Community Communicative and Collaborative Agrees KPIs in liaison with the Supply Chain Rewards and Recognises Excellence

16. H & S FORUM Highways Agency E C Harris Main Contractors Consultants Designers Other Stakeholders as applicable CAT PROCESS Annual H&S Systems Audit (Quantifiable, scored audit aim for year on year improvement). PPD REVIEW Review of Reference Projects. Scored against AFR/AIR. SITE AUDIT & MONITORING Periodic Site H&S Audits. Ongoing Contractor Reviews Accident Investigation PERFORMANCE BENCHMARKING TRAINING NEEDS COST SAVINGS EXTERNAL LIAISON (HSE, EA, PUBLIC) LESSONS LEARNT / OPPORTUNITIES FOR IMPROVEMENT

17. Annual Assessment of H&S Pro-active Structured Evidence based Supportive

18. Annual H&S Assessment - Elements 1) Policy, Organisation and Administration 2) Senior Management Training 3) Critical Task Control 4) Accident/Incident Reporting Investigation 5) Process Development 6) Emergency Planning and Preparedness 7) Use of Accident/Incident Data 8) Knowledge Development and Training 9) Safety Management System Monitoring 10) Process (Documentation) Management and Review 11) Communications 12) Promoting a Safety Culture 13) Recruitment 14) Off the Job Safety 15) Supply Chain Management 16) Occupational Health

19. Safe roads, Reliable journeys, Informed travellers Health and Safety in Design and Whole Life Costing – What are we doing?

20. Protecting Road Workers High risk work environment Need for a step change in performance Breakfast meeting 20 th October 2005 Strategy in Draft Radical ideas Short / Medium / Long term results

21. Car hits equipment No repair Repair needed Insp of damage TTM activities InstallationRemoval TM vehicle strikes Pedestrian strikes Reversing vehicles Repair work WorkersPlant & vehicles Vehicle strikes Workers struck by CutsStrains Slips & Trips

22. Car hits barrier No repair Repair needed Insp of damage Repair work WorkersPlant & vehicles Vehicle strikes Workers struck by CutsStrains Slips & Trips Car hits equipment

23. Car hits barrier No repair Insp of damage Car hits equipment

27. Whole life costing £ Risk based decisions Designer maintenance and repair strategy statement (IAN 69/05) Designer seminar 26 January 06 Decisions based on good information Balance road worker and road user safety Audit trail

31. Safe roads, Reliable journeys, Informed travellers

34. Standard text here

37. Safe roads, Reliable journeys, Informed travellers Thank you Questions?