1. Computer Categories & Application Software & Overview Microsoft Office / Word

2. Computer Categories:- Objectives
Identify the types of software
Determine how the elements of an information system interact
Describe the categories of computers
Identify the types of computer users
Next

3. Computer Software A software program is:
A series of instructions that tells the computer what to do

4. Computer Software A graphical user interface (GUI)
Allows you to interact with the software using graphics and icons (small images)
Controls how you enter data and how the screen displays information

5. Computer Software System software are a group of software programs
Systems software programs control the operations of the computer and its devices
Operating System (OS) is a set of programs that coordinates all activities among computer hardware devices and allows users to run application software
Two types of System Software Programs: OS & Utility Software/Programs
Utility Programs
allow the user to perform maintenance-type tasks usually related to managing a computer, its devices or its programs

6. Presentation Graphics
Computer Software
Application software are a group of software programs
That perform specific tasks for users
MSExcel
MSWord
Word Processing
Spreadsheet
Database
Presentation Graphics
MSAccess
MSPowerPoint

7. Computer Software A programmer is:
Javascript program
Someone who develops application or system software
Programmer writes instructions to direct computer to process data into information
There are a wide variety of programming languages and environments
Resulting Internet application

8. Categories of Computers
Personal Digital Assistant
Web-enabled Phones etc
Categories of computers
Personal computers (desktop)
Mobile computers and mobile devices
Midrange servers
Mainframe computers
Supercomputers
p. 18

9. Personal Computers Popular types of personal computers
Recent Development: Apple releasing an Intel compatible version of their OS
Popular types of personal computers
Apple Macintosh uses the Macintosh operating system (Mac OS)
PC and compatibles use the Windows operating system
Also Unix/Linux OS

10. Personal Computers A desktop computer is:
Designed so all of the components
fit on or under a desk or table
A notebook (or laptop) computer is:
Portable, small enough to fit on your lap
A tablet PC :
Resembles a
letter-sized slate
Allows you to write on the screen using a
digital pen
p. 19 Fig. 1-18

11. Handheld Computers A handheld computer is:
Small enough to fit in your hand
Used by mobile employees such as meter readers and delivery people
Web-enabled handheld computers
Allow you to check and access the Internet

12. Handheld Computers A personal digital assistant (PDA)
Provides personal organizer functions
Calendar
Appointment book
Address book
Calculator
Notepad
Note current merging of PDA into light weight ‘Smart’ phones
BlackBerry

13. Servers Types of servers: What is a Server?
Midrange server Powerful, large computer that supports up to a few thousand computers
Mainframe Very powerful, expensive computer that supports thousands of computers
Supercomputer The fastest, most powerful, most expensive computer. Used for applications requiring complex mathematical calculations
What is a Server?

14. Elements of an Information System
Key elements of an information system:
People
Procedures
Data
Software
Hardware
An information system is not just machines (hardware) or programs (software) but the people who use the system and the procedures they follow to use it

15. Summary of Software & Computer Categories
Types of software
Categories of computers
Elements of an information system

16. Application Software Introduction to Microsoft Office and MSWord
Identify the categories of application software
Explain how to start and interact with application software
Explain ways software is distributed
Identify the key features of widely used business programs

17. Application Software Application software is:
Programs that perform specific tasks for users

18. Application Software Software is distributed :- Packaged software
Custom software –purpose made for client
Shareware, distributed free for trial period
Freeware, copyrighted software provided at no cost
Public-domain software, freeware with no copyright restrictions but may include conditions of use
p. 132 Fig. 3-2

19. Application Software System software is:
Programs that control the operations of the computer
Serves as the interface between the user, the application software, and the computer’s hardware
Do you need to know what OS is installed on your computer?
Why?
p. 133 Fig. 3-3

20. Application Software Starting an application (under a Windows OS)
From the desktop, click the Start button, point to All Programs, and click the name of the application
The program’s instructions load into memory
Application
Start button
All Programs
p. 134 Fig. 3-4

21. Application Software A window is
A rectangular area of the screen that displays a program, data, and/or information
Menu Bar
NOTE: a modal window is a window that does not allow the user to interact with another window until it has been dealt with.

22. Application Software A dialog box is:
A special window that provides information, presents available options, or requests a response

23. Business Software Business software is
Software that assists people in becoming more effective and efficient in routine office tasks
Advantages
Reuse/Editing
Style Consistency
Speed of Transfer
Others?

24. Business Software Word processing software:
Allows users to create and manipulate text and graphics
Clip art is a collection of graphics that you can insert in documents

25. Business Software A font is:
A name assigned to a specific design of characters
Font size specifies the size of the characters in a particular font in points (a single point is about 1/72 of an inch in height)
Font style adds emphasis to a font such as bold, italic, and underline
p. 140 Fig. 3-8

26. Business Software Voice recognition is:
The computer’s capability of distinguishing spoken words

27. The Microsoft Office Suite & Word
Local Notes
Overview of Microsoft Office
Introduction to MS Word

28. Developing Computer Literacy
You will notice that all the Microsoft applications have similar toolbars and menus.
Knowledge of how these function and the ability to use this knowledge in various applications is part of what constitutes computer literacy
This knowledge can also be used in other non-Microsoft applications because applications generally have functionally similar GUI (graphic user interface)
Xerox developed the first GUI,
Macintosh adapted it for their first GUI around 1984
Microsoft adopted a similar interface when they developed Windows.
Xerox unsuccessfully sued Macintosh for breach of copyright and/or patent but it was decided that the GUI design was covered by neither set of laws.
The end user wins in terms of ease of use for application software.

29. Microsoft Windows System Software Windows Operating System(s)
Current Windows XP
Application software that comes bundled with Windows OS
Notepad
WordPad
Paint
Outlook Express
Internet Explorer
Windows CE : MS Operating System software for PDA’s
We cover Operating Systems and other Systems Software more thoroughly later in the semester

30. Microsoft Office Suite
The Microsoft Office Application Software Suite is widely used for business and personal computing
WE USE:
Word : Word Processing Software
Excel : Spreadsheet Software
PowerPoint : Presentation Software
Access : Database Software (becoming obsolete)
OTHER MS Application Software:
Publisher: Desktop Publication Software
FrontPage: Web Site Publication Software
AND
Cutdown versions of the above application software
for use with Handheld devices

31. Microsoft Office Installation
Place CD in CD Drive
Office CD will be detected and start installation process
Select type of installation required
Typical:
Simplest option installs most but not all components; may not copy clipart to hard disk
Custom:
Allows user to choose what they will install,
Choose ‘Select all options’ to install all components
Complete:
Installs all components from Office CD including ClipArt and other Samples
Features not installed initially can be installed later if required.

32. Microsoft Word Began life as a word processor
Current versions include:
Desktop publishing (text boxes and graphics)
Web Page Editing
A Browser
Embedded Applications such as Excel Spreadsheets
Macro Programming using Microsoft’s Visual Basic
Microsoft Word tries to be all things to all people but sometimes specialised applications are better.

33. Microsoft Word Word XP Window MENU toolbar Standard toolbar
Formatting toolbar
Endnote toolbar
Ruler
Format: font type, size, style (bold, italic, underlined), alignment, bullets, indenting, fill colour (background) & text colour
Word XP Window

34. Microsoft Excel Excel XP Window
Excel is the Microsoft spreadsheet software application.
Excel provides:
A grid of squares for data entry (Columns and rows )
Math, financial and statistical functions
Ability to develop and use own functions
Ability to create charts and graphs
Excel XP Window

35. Summary of Lecture Types of software Microsoft Office introduction
Categories of computers
The interaction of the
elements of an information system
Application software introduction
Business software