1. Publisher CREATING A TRI-FOLD BROCHURE

2. Finished Product We are going to use a built-in template to create a tri-fold brochure to mail to people advertising our computer classes. We are going to set this up so that we can even mail merge addresses. The brochure will also have a registration form for people to mail back. Finished product is shown here

3. Start Publisher If your Start screen contains a Publisher 2013 tile or shortcut, click on that to start Publisher. If you do not see Publisher 2013, click on Search and type Publisher to search for the program and click on Publisher 2013. Your screen will be similar to this one. Notice the templates and categories of templates This week we will use a built-in brochure template ◦Click on Built In ◦Then Click on Brochures ◦Screen shot is on next slide

4. Built-in Templates Screen

5. This is brochure that I used If you need to see which brochure that I used, here is a screen shot pointing at the one I chose. This was tri-fold brochure - the Informational Brochure (Business Design)

6. Choosing a Template We are going to choose an Informational Brochure template and modify it to advertise our computer classes. ◦Scroll down until you see Informational ◦I chose Floating Oval and made the optional changes for color (Civic) and font (Aspect Verands on the right side of the screen. ◦I also clicked to add customer address and to use a sign-up form ◦Click on Create. ◦Save it as FUMC Hurst Brochure. (Click on File / Save As)

7. Screen Shot of Template with My Choices Notice that it has 2 pages: We will modify the content of these 2 pages. You click on the desired page and make changes as we will do in the next few slides.

8. Replacing Placeholder Text You can select text and type or copy text from another source and paste. First we will type. ◦Select the words Product/Service Information in the 3 rd panel and type Learn New Skills with Free Computer Classes. You can press the F9 key to zoom in so you can see what you type easier. ◦Notice how the words wrap to the next line when you get close to the right edge of the text box. ◦Select Microsoft in that 3 rd panel (the Business Name) and type First United Methodist Church Hurst ◦Select Your Business Tag or Motto Line and type 521 West Pipeline. Press the Enter key and type Hurst, TX 76054 ◦Delete the telephone placeholder. Select the border for the telephone number placeholder and press the delete key. We will be adding our church contact information later on page 2.

9. Autofitting Text You can make text shrink to fit in a text box or you can make the text box grow to hold the text. By default, Shrink Text Overflow to Fit is chosen so that text will get smaller if there is too much for the text box. We are going to make the font larger since we have room in that text box. ◦Click the text in the First United Methodist Church text box. ◦Click TEXT BOX TOOLS FORMAT on the ribbon to display the TEXT BOX TOOLS FORMAT tab ◦Click the Text Fit button and choose Best Fit. ◦Then do the same thing for the text box holding the address.

10. Change the Picture ◦Choose new clip art or insert image ◦Click on the picture in the 3 rd panel ◦Click Insert / Online Pictures ◦Type in to search for computer and choose one of the clip art images there. ◦You could also choose Insert / Picture and insert a picture you had taken of the class. ◦Recolor the picture ◦Click on the picture ◦Click Picture Tools / Format ◦Click Recolor ◦Choose a color there. I chose the first one in Darker Variations

11. Change the Picture on First Panel ◦Click on the globe picture at the bottom of the first panel and press the delete key to remove it ◦Find a picture of our church, copy and paste it at the bottom of that first panel. I just used the picture I had put in the PowerPoint a few weeks ago. You could also go to the church website and find a picture there and copy. ◦You will have to move it to the bottom of that panel and resize it. Click on the picture and drag to move it. Remember to resize from the corner so that it resized proportionally.

12. Change and Format Text on First Panel ◦Click on the Back Panel Heading placeholder on the first panel. ◦Type FUMC Hurst Mission. Select the words and choose Home / Bold ◦Select the text again if not selected and increase the font size using the Increase Font Size button on the Home ribbon. Increase until it fills the area. ◦Copy the text on the next slide. (If you have not opened this PowerPoint lesson, then open it from http://caseytraining.com/FUMC/index.html so that you can copy and paste text instead of typing it in. http://caseytraining.com/FUMC/index.html ◦Go back to your brochure in Publisher and click on the text box below the title on that first panel. Choose Paste. You will see that it doesn’t fit in the text box. There are options under Paste. Choose the Keep Text Only option. ◦Example will be on slide after the text you copy.

13. Text for FUMC Mission Mission Statement: First United Methodist Church of Hurst is an open community of Christians seeking to live out the unconditional love of God as revealed in Jesus the Christ. Core Values: Joyful Gratitude: We express our gratitude to God through worship. We bear witness to God’s intentional will to transform lives and the world. Living Faithfulness: Faith is a relationship that summons us to a life-long journey of spiritual discovery and growth that is nurtured and challenged by the community of faith. Transforming Generosity: We live in response to God who gave ALL in Jesus the Christ. Our giving changes the lives of others and our own lives as well. Radical Welcome: All are welcome here. We strive to imitate Christ’s welcome and invitation to all he encountered.

14. Example of Text Formatted on Back Panel Increase font size button Paste Options If yours does not look like this, you may need to adjust font size and bolding.

15. Changing Return Address ◦Click on the return address text box in the middle panel ◦Click on the Information icon in the upper right of the panel ◦This takes you to business information sets you might have saved. ◦If you save one, then you will have options to use it again. ◦We have not saved an information set, so choose Edit Business Information. You could enter all information for the church, but al least enter what I have shown below. Then click on Save. ◦Then click on Update Publication on next screen.

16. Mail Merge Instructions – Step 1 ◦Here are instructions from Microsoft on creating labels with mail merge, but you follow the same instructions for our document. Our labels are already in the document. ◦http://office.microsoft.com/en-us/publisher-help/create-labels-with-different-addresses-HA102919803.aspx?CTT=1http://office.microsoft.com/en-us/publisher-help/create-labels-with-different-addresses-HA102919803.aspx?CTT=1 ◦Quick instructions for our document – where we are going to type in our own list: ◦Click on Mailings / Mail Merge / Step by Step Mail Merge Wizard ◦Step One of the Mail Merge Wizard is shown below ◦Choose Type a New List (since we don’t have an existing list)

17. Mail Merge Instructions – Step 2 ◦Click on Next to get to the next step in the wizard (where you create or connect to a recipient list). Since we are creating a new list, it will go to the create option automatically. ◦Type a name and address for the first one, using the tab key to move to the next field to type ◦Press the New Entry option to enter the next name and address. Continue until you have a few addresses. ◦Example of mine is below. I have resized the screen so that you can see all that I entered for each name. ◦Click OK and you will be prompted to save. Save it where you can find it. Give the file a descriptive name.

18. Mail Merge Instructions – Step 3 ◦Now that we have created our list, you can get out of the Mail Merge Wizard. Just click on the close button in the upper right corner of that wizard screen on the right side. ◦We already have an address block, so we are going to use that. Be sure that you have the text selected in that text block for the addresses. If you don’t have that selected, then your mail merge will create a new text box and put the addresses in it. ◦Click on Mailings / Address Block. It brings up first person on the address list we just created. I then just clicked on OK. It creates a new couple of pages for each person in your address list.

19. Previewing You can print preview to see if it worked. It should have created two pages for each person in your address book – with each person’s name and address on their copy. ◦Click on File / Print ◦At the bottom of the screen you will see two pages for each person in your address list. You can click on the next arrow to preview them. ◦To get out of Print Preview, click on the back arrow at the top of the screen.

20. Working on Second Page ◦Click on the 2 nd page on the left side of the screen where it shows the pages. ◦Click on the Main Inside Heading on the left panel and type Microsoft Office Classes. ◦Click on the placeholder text below that. ◦Go to the next slide and copy the text there. ◦Go back to Publisher, be sure the placeholder text is still selected and paste – choosing the Keep Text Only paste option.

21. Text to Copy for Microsoft Office Classes Microsoft Office® - Word, PowerPoint, Excel, and PowerPoint- is a series of classes presented to give students the basics in a fast-track, hands-on, low stress environment. The classes support a variety of roles in the workforce using word processing, spreadsheets, presentation and publishing software. These courses can be taken by anyone - a computer novice or computer professional who wants to improve their skills on various software applications.

22. Editing Captions ◦The clip art the template put in is of a computer class, so it is fine to keep in there, or you can replace it with another clip art or picture of our actual computer classes. ◦We do need to change the caption though. ◦Click on the caption text below the picture and type Classes at FUMC Hurst.

23. Editing the Middle Panel ◦Click on the first Secondary Heading in the middle panel. Type Word and PowerPoint ◦Select the placeholder text below that ◦Go to the next slide and copy the text I have provided for Word and Excel. Paste into the first story placeholder. If font changes to match headline, then change the selected text to Verdana size 8.4 ◦Press the enter key before the 2 nd Secondary Heading to give more room between text. Click on the 2 nd Secondary Heading and type Excel and Publisher ◦Copy and paste the text I have on the next slide into the placeholder text below that. Change font and size if necessary. ◦Replace the picture with another clip art. Easy way is to right-click on the picture and choose Change Picture. ◦Replace the caption with something descriptive of your image.

24. Text to Copy and Paste – Middle Panel Copy the next paragraph for Word and PowerPoint Word is a powerful word processing and layout application. In this group of classes, you will learn to create flyers, cover letters, resumes, and research papers. PowerPoint is a powerful presentation application. In this group of classes, you will create presentations, learn how to insert pictures and resize and modify them and add transitions and animation to presentations. Copy the next paragraph for Excel and Publisher Excel is an electronic spreadsheet program that is used for organizing, storing and manipulating data. The types of data that a spreadsheet cell can hold include text, numbers or formulas. A cell is the fundamental unit for data storing in the spreadsheet. In this group of classes you will create a payroll spreadsheet for a company and a budget spreadsheet for yourself. Publisher is an entry-level desktop publishing application differing from Word in that the emphasis is placed on page layout and design rather than text composition and proofing. In this group of classes you will create a tri-fold brochure and a newsletter.

25. Editing the Right Panel Click on the Sign up Form Title in the last panel. Type Register for Classes. Make the changes as shown. Delete any textholders that you do not need. If you filled in more information on the business information set, it will show automatically. Otherwise – just type in the desired address.

26. Previewing Again You can print preview to see if everything worked. It should have created two pages for each person in your address book – with each person’s name and address on their copy. The changes you made to the Publishing document will automatically be changed on each person’s copy. ◦Click on File / Print ◦At the bottom of the screen you will see two pages for each person in your address list. You can click on the next arrow to preview them. ◦To get out of Print Preview, click on the back arrow at the top of the screen.

27. Printing on Both Sides Click File / Print Click the ‘Print One Sided’ button to display the list of options If your list displays a Print On Both Sides (Flip sheets on long edge) option, click it to select automatic printing of both sides If your list displays a Manual 2 Sided Print (Flip sheets on long edge) option, click it to select manual printing Click the Print button to print the brochure When the printer stops, retrieve the printed publication