1. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® 2015 Year-End Closing Gianmarco Salzano Vice President Gianmarco Salzano Vice President Presented by: Shane Hall President Shane Hall President & & Streamlining the process

2. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® –Introduction & Background –Review Best Practices & Pre-Closing Steps –Review Order for modules to be closed –Closing Steps By Module w/ Screen Shots –Wrap-Up, Q&A, Follow-Ups –Is anyone running GP2013? Agenda Some of the details contained in this presentation are based on information from the GPUG Community. Thank you Bob McAdam & Zubin Gidwani.

3. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Introduction & Background Exclusive to Microsoft Dynamics GP® - for over 20 years. Former End-Users (current users too!) – have been through the process. We provide solutions that improve Data Integrity by eliminating and stream lining tedious and time consuming activities in Dynamics GP. A few of our solutions happen to come in very handy this time of year ! Some of the steps you are going to see also apply to month and quarterly closings. Proud and active members from the beginning.

4. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® BEST PRACTICES: THIS ASSUMES YOU HAVE THE TIME & ENVIRONMENT TO DO SO Test the Year End Process Back-up your live system Restore to a test server Test the year end closing process Discover Problems – w/ Settings, Master Data Files, Reconciliations… Reporting-Central’s solutions make this very easy to do Re-learn the process (you only do this once a year) Perform File Maintenance in advance for core modules (within days to a week) of your desired year closing process Make a Backup of the System (Restore Point) Do a “TEST” Close

5. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Why wait for the problems to come to you? You can proactively look for issues that may impact your closing process. BEST PRACTICES:

6. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP®

7. BEST PRACTICES: Fiscal Year & Account Classifications Create the New Year in Fiscal Setup: Verify all BS accounts in range are flagged properly Verify all P&L accounts in range are flagged properly – ( SmartList can assist) If your natural class objects (assume segment 1) for the Balance Sheet ends at 39,999 Segment 1 39,999 and Posting type not equal to Profit and Loss Tools CompanySet-Up Fiscal Periods Setup Account Classifications: Create a Smartlist reminder to proactively correct account classifications throughout the year

8. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Verify that your retained earnings account will allow posting, is active, and is categorized to retained earnings. BEST PRACTICES: Retained Earnings Financial Account Maintenance

9. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® BEST PRACTICES: Retained Earnings Verify that your retained earnings account is assigned to category 27. This is significant if selecting Posting to Divisional Accounts, system will attempt to post retained earnings to all accounts in category 27… Tools FinancialSet-Up Segment

10. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Check GL Company Set-Up: Ensure desired retained earnings account is chosen Maintain History is checked for transaction & account Allow posting to history is checked. Tools Financial Set-Up General Ledger BEST PRACTICES: Retained Earnings

11. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Finalize any/all applicable or open transactions What’s the fastest way to check for un-posted transactions, hung batches, orphaned transactions and etc. Reconcile Sub-Ledgers to GL (not as easy as it sounds!) What’s the fastest way to reconcile your Sub-Ledgers to the GL? Make adjustments, Correct any mistakes and Finish any transactions Print Necessary Reports and File for safe keeping. Print Pre-Year End versions of Historical TB reports from each module, stock status report, Management Reporter and etc… In addition to standard reports outputs, always a good idea to save reports as PDF & Excel in case needed at a later point in time. Make a Backup of the System (Restore Point) – you will hear this again BEST PRACTICES: Final Preparations

12. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® The fastest way to reconcile Sub-Ledger to the General Ledger

13. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® What’s the Fastest & Cleanest way to Correct AP Distribution Mistakes (that will keep your auditors happy)?

14. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP®

15. Sales Order Processing (SOP) Purchase Order Processing (POP) Inventory Control (IC) Receivables Management (RM) Payables Management (PM) Fixed Assets (FAM) Payroll (UPR) (Is anyone running the US Payroll module?) General Ledger (GL) Modules should be Closed in this Order:

16. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® SOP & POP do not have a specific Year End Close Process CLOSING SUBLEDGERS PROPERLY: Sales Order Processing (SOP) Purchase Order Processing (POP) SOP Double-check for any applicable invoices/returns and post Review Back Orders Release filled Back Orders Invoice all Shipped Orders Post all 2015 Shipped Orders Check for SOP & COGS reconciliation issues with The Closer Print any reports POP Double-check for any applicable receivers/invoice matches & post Close Purchase Orders that can be closed Received/Not Invoiced report ties out your ‘Accrued Purchases’ liability account Reconcile Historical Accrued Purchases (Received Not Invoiced) w/ The Closer Print any reports

17. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Post all 2015 Inventory Related Transactions Wrap-up Year-End physical count & related variance/adjustment transaction postings Reconcile Inventory to the GL (DO THIS WITH THE CLOSER…IT IS EASIER) Run the IC Year-End Closing Process (DO A BACK-UP BEFORE RUNNING THIS ROUTINE) Tools >> Routines >> Inventory >> Year-End Close CLOSING SUBLEDGERS PROPERLY: Inventory Control (IC)

18. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® CLOSING SUBLEDGERS PROPERLY: Inventory Control (IC) Print Inventory Stock Status Report Closer the Fiscal Period for Inventory Tools >> Setup >> Company >> Fiscal Periods Notes: Inventory Batches – “Post to G/L” checkbox Discussion of ‘Master Posting’ window

19. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Complete monthly processes, including posting all non-recurring Receivables batches, aging reports, etc. Review “Unapplied Documents” Report Reports >> Sales >> Analysis >> Unapplied Documents Use The Closer to run final reconciliation report Make a back-up Run the RM year-end closing process Tools >> Routines >> Sales >> Year-End Close Save new year transactions to batches for now Discussion of ‘Customer Summary’ window CLOSING SUBLEDGERS PROPERLY: Receivables Management (RM)

20. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Complete monthly processes Run The Closer for final reconciliation Use The Corrector to fix any AP Distribution Issues Validate 1099 Vendors with IRS eService – w/ The Validator1099 Run 1099s for tagged Vendors (if needed) Tools >> Routines >> Purchasing >> Print 1099 Edit 1099s: Cards >> Purchasing >> Summary >> Period Run the PM year-end closing process Tools >> Routines >> Purchasing >> Year-end Close Two closes required if not on calendar year One for 1099s; one for year-end process Run the PM year-end closing process CLOSING SUBLEDGERS PROPERLY: Payables Management (PM) Please let us know If you would like to know more about how The Validator 1099 can smooth your TIN Matching & 1099 Vendor maintenance process.

21. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Payables Management must be closed out before you begin the FAM module closing process Double-check that all transactions – additions, retirements, etc. – are posted Double-check that final depreciation routine and related G/L interface processes are complete Run the FAM year-end closing process Routine >> (Financial Area Page) >> Fixed Assets >> Year-End CLOSING SUBLEDGERS PROPERLY: Fixed Asset Management (FAM)

22. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® CLOSING SUBLEDGERS PROPERLY: US Payroll (USP) United States Payroll (UPR) –Year-end processing ALWAYS done @ 12/31 Confirm status of any new updates from Microsoft –Process final payroll and period/quarter procedures –Build the Year-end Wage file/table (UPR10101) Routines>Payroll>Year-end Closing Holds all info needed to produce W-2s and 1099-Rs –Review and edit W-2s and 1099-Rs (if needed) Routines>Payroll>Edit W-2s Routines>Payroll>Edit 1099-Rs

23. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® CLOSING SUBLEDGERS PROPERLY: US Payroll (USP) United States Payroll (continued)… –Print W-2s and 1099-Rs Routines>Payroll>Print W-2s Routines>Payroll>Print 1099-Rs –Apply new Microsoft Dynamics GP Tax Tables Available via ‘CustomerSource’ download Maintenance>US Payroll Updates>Check for Updates Typically, new tax tables installed after payroll close –New calendar year payroll can now be processed

24. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® GL is ALWAYS the final module to be closed… It does not need to be closed immediately like others Finalize adjustments; post ‘Single Use’ batches Print detailed T/B & Management Reporter Financials (optional) NO NEED to run the “Period Consolidation” process It combines transaction details into a single summary balance for each account carried forward to the next period Hard Drive space is cheap now-a-days – having the detail is always better FINALIZING THE YEAR-END CLOSE: General Ledger (GL)

25. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® FINALIZING THE YEAR-END CLOSE: General Ledger (GL) Double-check ‘Posting to History’ setting Tools >> Setup >> Financial >> General Ledger Allows posting to most-recent closed fiscal year only Also check ‘Maintain History’ & R/E acct. while here

26. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® FINALIZING THE YEAR-END CLOSE: General Ledger (GL) Now is a perfect time to make a back-up Run the G/L year-end closing process Routines>Financial>Year-end Closing –Click ‘Close Year’ - ONLY CLICK IT ONE TIME…! Edit R/E account and/or next JE number (not common) Brings your Balance Sheet beginning balances forward Please, Only Click This Button One Time

27. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Before closing G/L, create a simple ‘Accounts’ SmartList and review “Posting Type” settings KB# 864913 provides ‘surgical’ fix steps GENERAL WRAP-UP ITEMS: There are no Year-End Updates for GP 2010

28. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Running GP 2013? Pay attention to this… Update 1099 Information will let you change a non-1099 Vendor & that Vendors transactions to 1099 Vendor & update the tax type & 1099 box number.

29. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Running GP 2013? Pay attention to this…

30. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Running GP 2013? Pay attention to this…

31. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Running GP 2013 R2? Pay attention to this…

32. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® FINAL YEAR END CLOSE THOUGHTS Don’t forget to backup at all critical points!!! Something went wrong? Keep Calm & Close On, Remember, you are so smart & prepared that you have made a back-up (several times along the way) Have late entries after you’ve closed? Make sure they are done correctly & put in the correct open period (leave the last financial period open in 2015 until ready for final GL Close) 2016 Transactions can be added to 2016 batches, however, it is recommended not post the 2016 batches until 2015 is closed

33. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® REVIEW OF REPORTING-CENTRAL’S SOLUTIONS AND HOW THEY ASSIST WITH YOUR END CLOSING PROCESS REVIEW OF REPORTING-CENTRAL’S SOLUTIONS AND HOW THEY ASSIST WITH YOUR END CLOSING PROCESS

34. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® BENEFITS Reconcile in minutes, not hours, days or weeks Eliminate manual processes No more “ticking & tying” Stop Taking “write-offs” Facilitate, audits & compliance requirements ENABLES significant savings of both time & money while BUILDING TRUST in Dynamics GP Enhance Performance Reduce Business Risk Facilitate Maintenance Validate TIN’s/1099’s Cash, Accounts Payable, Accounts Receivable, Inventory, Accrued Purch, Sales, Cost of Sales, Outside Data Sources Identify, Define, Analyze & Fix Know what is impacting your ability to have balanced ledgers & fix the root cause “Single Version of the Truth” Report & make informed decisions confidently

35. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Love the CORRECT button for Journal Entries? Now you can have it for AP..! Correct the AP Distribution lines in an audit friendly way and approach corrections from the AP Distribution Window, not from the GL.. Correcting entries maintain originating transaction entry details and maintains all meaningful details. No more cryptic Journal Entries in your reports!

36. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® Solutions installed in over 300 end-user sites in over 12 countries Being used in every industry that Dynamics GP has been implemented for: Not For Profit, High-Tech, Government, Software, Distribution, Manufacturing, Bio-Tech, Pharma, Food Service, Food Processing, Insurance, Financial Services, Wholesale, Retail, Agricultural, Utilities (Water & Electric) Who is using Reporting-Central Solutions?

37. DATA INTEGRITY SOLUTIONS FOR MICROSOFT DYNAMICS GP® WHERE TO FIND US… Gianmarco Salzano gsalzano@reporting-central.com 813-394-0618 Gianmarco Salzano gsalzano@reporting-central.com 813-394-0618 Shane Hall shall@reporting-central.com 613-299-2159 Shane Hall shall@reporting-central.com 613-299-2159 www.reporting-central.com @thecloserguys Reporting-Central Company Page Reconcile Great Plains (Dynamics GP)