1. |community| Effective online partnerships for small museums Tuesday October 4 th, Museums Association Presenters: Zoe Hill, Paul Rowe, Mike Rowe

2. Zoë Hill UK Systems Consultant, Vernon Systems Ltd Developers of the eHive collection management system (CMS) CMS developers since 1985

3. Aims of this presentation Show how an online collections management system operates Explain how you can connect to other museums without IT infrastructure or know how, using eHive’s community function Explore an example of this, and hear from one of the museums involved.

4. Research Independent focus groups: Needs of small museums Software: New tools emerging to speed up web development Questionnaires sent to museum experts

5. A solution to common problems faced by small museums Publishing to the web too hard Existing software too complex

6. Run by volunteers who may want to contribute from home Limited IT resources & budget

7. eHive is the world’s first Software as a Service CMS 600 museums worldwide Collections management and online access to collections

8. Each contributor has their own login to create and edit object records and upload images.

9. eHive’s cataloguing pages are termed Create Screens There are 7 types of Create Screens: Art Archives Archaeology History Library Photography and Multimedia Natural Science

10. Object cataloguing Acquisition tracking Reporting

13. Communities Geographical region Theme

14. Bulk import via XML or spreadsheet Export in text, Excel, PDF and XML formats Getting data in and out

15. eHive supports Creative Commons licences + other categories Standards SPECTRUM – UK Museum Data Standard Dublin Core OAI Harvesting Web & Accessibility standards

16. eHive supports Creative Commons licences + other categories

17. eHive forum and help

18. Champs Chapel Museum of East Hendred, UK

19. Small volunteer run organisation Archives, heritage objects, photographs Looking to replace existing image database Needed to reduce costs

20. East Hendred Museum on eHive Images and data converted in July 2009

22. Why use Software as a Service? Hardware and software managed for you - No installation required - Automatic backups (to another city!) - Automatic updates

23. Lower costs - No initial purchase costs - Smaller ongoing costs

24. Take advantage of the web - Simplify publishing records - Access the system from anywhere - Fewer compatibility issues

25. Programming interfaces for integration with other websites and products Support for Open Archives Initiative harvesting protocol for Culture Grid and Europeana Wordpress plugins to enable eHive users to build their own museum websites

26. |community| Paul Rowe Joint CEO of Vernon Systems Ltd More on communities eHive + Wordpress

27. Public access through eHive

28. Communities

29. Museum and collection info driven by eHive Represents 400 museums Collection records and images from 70 museums A community can also span a geographical region to bring museums together

31. What’s an API and what’s it doing to my museum data? Application Programmable Interface The way two websites or applications talk to each other Data created in one place can be repurposed eHive Collection records 3 rd party website Collection records redisplayed with different presentation API – “the telephone line”

32. OAUTH – allow access to content in eHive

33. One OAUTH key per app or site Wordpress site for your museum 3 rd party application Regional website which harvests your data

35. Putting museums on the map

36. Build your own museum website 100 million sites built in Wordpress eHive and Wordpress

37. Choose a theme, and add generic Wordpress widgets for contact forms, Flickr image feeds, embedded videos etc Embed collection info from eHive

39. Website is essential for data collection and publication Using eHive helped improve functionality and appearance The Deliberately Concealed Garments project and

40. Website: 2001

42. Content to preserve

46. Finding ways to tell your collection’s stories

51. A community can bring together collection items relating to a certain theme.

52. Wordpress site using eHive’s community function

55. Objects contributed by any institution form a global community of rugby related items

56. Michael Rowe Curator World Rugby Museum Twickenham Contributor to the Rugby Moments website

57. Largest rugby collection in world Twickenham Stadium 26,000 visitors per annum

58. Vernon CMS Aim of 100% on-line presence Long-term project

59. Quality not Quantity Cost Ease of implementation

60. Ease of use Links with other institutions New and Social Media

61. Useful Links: For information on images and digitisation www.jiscdigitalmedia.ac.uk formerly known as the Technical Advisory Service for Images (TASI) The newly re-vamped Collections Link website from Collections Trust has many downloadable resources and new networks www.collectionslink.org.uk You can also find information on Collections Link regarding Culture Grid

62. http://www.flickr.com/photos/fdecomite/ http://www.flickr.com/photos/hopkinsii/ http://www.flickr.com/photos/bstrong/ http://www.flickr.com/photos/collinmel/ http://www.flickr.com/photos/koenvereeken/ http://www.flickr.com/photos/kodomut/ http://www.flickr.com/photos/xtinalamb/ http://www.flickr.com/photos/ryanr/ http://www.flickr.com/photos/mjmalone/2225883547 http://www.flickr.com/photos/anirudhkoul/3786725982 http://www.flickr.com/photos/doctorow/http://www.flickr.com/photos/doctorow/ & Scott Beale / Laughing SquidScott Beale / Laughing Squid Thanks to these people for use of their photography: