1. GeoElections Interface to Voter Focus Tamara Holmes Voter Focus Team Lead 1

2. VR Systems Confidential/Proprietary Trade Secret Contents  Interface Prep Work  Helpful Reports  Codes to Check on Both Systems Before Import  Export Voter File GeoElections Systems  Import File from GeoElections  Copy Street Table to FVRS  GeoPoints  New Feature: Commercial Addresses  Helpful Documentation & Tips  Feedback 2

3. VR Systems Confidential/Proprietary Trade Secret Interface Prep Work 3

4. VR Systems Confidential/Proprietary Trade Secret 4 Interface preparation  Test in Redistricting or Sandbox databases  Practice in test databases until the Integrity Check report is clean and totals reports are as you expect  Multiple imports may be required to perfect changes  Perform wholesale (entire) imports when testing

5. VR Systems Confidential/Proprietary Trade Secret Interface Prep Work Create a Test Database 5  Sandbox and Redistricting databases are a copy of the Voter Focus database that can be used at anytime.  The databases are not connected to FVRS, so they can be used regardless of whether FVRS is running and can be generated whenever needed.  They are created by copying a recent full backup of the production (Vr6) database. Sandbox DatabaseRedistricting Database Used for training or testing.Used after congressional redistricting to update street segments, precincts, and district data. Used to perform testing on the new setup. How to create: Voter Focus Admin>System Utilities>Database Utilities tab> Create Sandbox Database button How to create: Streets & Precincts>Redistricting>Copy DB to Redistricting tab> Create Redistricting Database button

6. Interface Prep Work Run Integrity Check  Voter Focus Admin> Integrity Check Routine  Examples of checkpoints:  District in Precinct Checks  Precinct Assignments in Streets  Street Overlaps  Voter Addresses and Values  Please see Voter Focus Help File topic Reviewing the Integrity Check Report on instructions on how to fix theses issues. 6

7. VR Systems Confidential/Proprietary Trade Secret Integrity Report (before and after import) Voter Focus Admin> Integrity Check Routine Redistricting Run Report Streets Reports List of Streets Bad Voter Addresses List of Polling Places List of Invalid Addresses (List of Invalid GeoPoints in Alpha Order) Reprecincting Report Precinct Reports Precincts and Splits with District Assignments Precinct District Assignments Precinct Summary with Precinct Splits Precinct Summary without Precinct Splits Precinct List for District Precinct Summary ordered by Place Name 7 Helpful Reports

8. VR Systems Confidential/Proprietary Trade Secret 8  You can type the name of the Report in the Search box or  Click Report on the right. Then, select Report Name in the list, preview show to the right.  To Run Report: Double click Report Name to view report. Preview of Report VR Console> Reporting tab> Reports Helpful Reports

9. VR Systems Confidential/Proprietary Trade Secret Codes to Check on Both Systems 9

10. VR Systems Confidential/Proprietary Trade Secret 10 Codes to Check on Both Systems

11. VR Systems Confidential/Proprietary Trade Secret 11 Voter Focus System Options  Voter Focus Admin> System Options>Street Maintenance tab OptionSetting Street Maintenance Method2, GeoElections *Note: The option only appears to counties that have purchased the GeoElections GIS Interface. If you do not see this option, contact VR Systems. Redistricting will not move a voter across a Zip Code Boundary This options is designed primarily for counties with multiple cities where the same zip code or street name is used by two or more mailing (USPS) cities. We recommend this option be turned on. District Type used for Cities And District Types used for Wards Must match the code used by GeoElections Systems. e.g. CTY and WRD

12. VR Systems Confidential/Proprietary Trade Secret 12 Codes to Check on Both Systems District Type  District Types must be identical to District Types in GeoElections Systems.  Example: CNG, HSE, SEN, CC, SB must be identical.  Voter Focus Admin> System Codes>District Types

13. VR Systems Confidential/Proprietary Trade Secret 13 Codes to Check on Both Systems District numbers  District numbers that are created in GeoElections that have not been created in Voter Focus will be copied during the import.  Streets & Precincts>Redistricting> DB Maintenance> Districts

14. VR Systems Confidential/Proprietary Trade Secret Codes to Check on Both Systems Voter Focus Report- District List Report VR Console> Reporting tab> Reports button> Precinct Reports>District List

15. VR Systems Confidential/Proprietary Trade Secret 15 Codes to Check on Both Systems Precincts  All precincts used by GeoElections must exist in Voter Focus prior to import.  Precinct splits are created by GeoElections and are not required to be set up in Voter Focus prior to import.  Any precinct splits on Voter Focus that are not defined in GeoElections will be deleted by the import process.  If a precinct is deleted or consolidated in GeoElections, the import process does not remove the precinct from the voter registration database. The deleted precinct will no longer have voters, so you can manually delete the precinct in Voter Focus.

16. VR Systems Confidential/Proprietary Trade Secret Codes to match on Both Systems Voter Focus Report- Precincts and Splits with District Assignments  Match your precincts splits in GEPARTS.tab (GeoElection System) using this report from Voter Focus  VR Console> Reporting tab >Reports button> Select Precinct Reports > Precincts and Splits with District Assignments

17. VR Systems Confidential/Proprietary Trade Secret Codes to Check on Both Systems Create a New Precinct  Streets & Precincts> Precinct Maintenance > Press Cancel on the Select Precinct dialog> Press New button from Precinct Maintenance dialog  Select Polling Place > Select a default polling place from list> Enter new Precinct Number> Press OK button 17

18. VR Systems Confidential/Proprietary Trade Secret 18 Codes to Check on Both Systems Mailing City  Expanded city names in GeoElections must be spelled exactly like the City_Name in Voter Focus  Streets & Precincts> Utilities> Mailing Cities  You can print a list of the Mailing Cities from this dialog.  Can have more mailing cities in Voter Focus than you do in GeoElections

19. VR Systems Confidential/Proprietary Trade Secret Export Voter File GeoElections System 19

20. VR Systems Confidential/Proprietary Trade Secret Export File from GeoElections System Geocode Voters 20  View: GeoElectionsVoters  Extracts voter information  View: GeoElectionsPollingPlaces  Extracts polling-place information  Not required for successful import from GeoElections

21. VR Systems Confidential/Proprietary Trade Secret Export Voter File from GeoElections System Redistricting 21  Conducted in GeoElections  District lines drawn  Precinct boundaries drawn  Consolidation of precincts

22. VR Systems Confidential/Proprietary Trade Secret Export Voter File GeoElections System Get Voters and GeoCode Edits in Voter Focus  VR Console>Streets & Precincts tab>Street Maintenance>Enter Street Search parameters> Search button> Make changes by selecting the street segment> Press Save button.  Run Get Voters and GeoCode again in GeoElections System.

23. VR Systems Confidential/Proprietary Trade Secret Import File from GeoElections 23

24. Import File from GeoElections Import Steps  Streets & Precincts>Streets Utilities> Import from GeoElections button 24

25. Import File from GeoElections Browse for file  Start>Browse for file>Open  Import process will begin 25

26. Import File from GeoElections File Data-Element Verification  If invalid data element is found, import will stop  Example error messages: District type mismatch Street segments that overlap Precinct splits do not exist Precinct split is referenced in street segment but doesn’t exist with district assignments Precincts do not exist: Add precinct in Voter Focus  Fix errors  Repeat import process until successful with data verification 26

27. Import File from GeoElections Data Validation  Checks validity of precincts, precinct- splits, precinct-district assignments  Errors appear on GeoElections Import dialog 27

28. VR Systems Confidential/Proprietary Trade Secret Import file from GeoElections Import phase  Precinct splits created  Precinct-district assignments  Street name changes from GeoElections are now on the Voter Focus street table 28

29. VR Systems Confidential/Proprietary Trade Secret Import file from GeoElections Redistricting run  Moves voters to proper street segments  Precincts, Districts  Runs automatically after import  ‘Recalculate Totals’ runs after Redistricting  Voter cards scheduled  Reason = Redistricting: Change of Precinct  Voter cards can be unscheduled. VR Help File Topic -How to unschedule a Notice Scheduled for a Voter 29

30. VR Systems Confidential/Proprietary Trade Secret Copy Street Table to FVRS 30

31. VR Systems Confidential/Proprietary Trade Secret 31 Copy Street Table to FVRS  Done after successful import in Normal database.  Schedules a full upload of your local Street table to FVRS.  The upload will occur at night and the changes to the FVRS Street table will appear the following day.

32. VR Systems Confidential/Proprietary Trade Secret 32 Copy Street Table to FVRS  Streets & Precincts> Street Utilities>Copy Street Table to FVRS

33. VR Systems Confidential/Proprietary Trade Secret GEOPOINTS 33 GeoPoints

34. VR Systems Confidential/Proprietary Trade Secret GeoPoints  Create segments that allow the user to correctly assign a precinct split, when the precinct split is different for a street with the same address, e.g., Apartment complexes, mobile home parks, and lots.  Used to create exception cases from the Street Segment to which it is attached.  Voter Focus requires an association with a Street segment. 34

35. VR Systems Confidential/Proprietary Trade Secret GeoPoints  To view GeoPoints in Voter Focus: Street Segment Maintenance dialog under Utilities>Maintain GeoPoints 35

36. VR Systems Confidential/Proprietary Trade Secret 36 New Feature: Commercial Addresses after import in Voter Focus

37. VR Systems Confidential/Proprietary Trade Secret New Feature: Commercial Addresses  In section 5 of the dictionary file, Classification flag marked as ‘C’ for commercial addresses will be flagged as invalid address in Voter Focus. 37

38. VR Systems Confidential/Proprietary Trade Secret Helpful Documentation & Tips 38

39. VR Systems Confidential/Proprietary Trade Secret Helpful documentation & Tips  Integrity and Redistricting Reports can be found:  I:\VR6Sharedbinaries\Work folder IntegrityRestart RedistrictingReport 39

40. VR Systems Confidential/Proprietary Trade Secret Helpful documentation  Documentation is available in the User Community of VR Systems website. www.vrsystems.comwww.vrsystems.com  How to Convert to the City District Structure  GeoElections GIS Interface  Help file topics in Voter Focus: –About the Redistricting Process –About the GeoElections Interface to Voter Focus –Reviewing the Integrity Check Report –Redistricting –System Options Affecting the Streets Application –How to unschedule a Notice Scheduled for a Voter –About Using Voter Focus without FVRS 40

41. VR Systems Confidential/Proprietary Trade Secret Important Tips  Please review your data in the test environment before importing any dictionaries in the Normal database.  Imports should be done on a quiet system.  Street types should match on both systems. 41

42. VR Systems Confidential/Proprietary Trade Secret Feedback 42

43. VR Systems Confidential/Proprietary Trade Secret VF-334  Customers would like additional flags to be set when importing from MapInfo/ICW GIS dictionary to the streets table, and elsewhere required by VR. –Request for No Residential Delivery Force Mailing Address (D) –Request for Apartment Number Required (A) 43

44. VR Systems Confidential/Proprietary Trade Secret Questions? 44