1. Lesson 1 – Microsoft Word

2. Contents 1. Introduction 2. Managing folders and saving documents 3. Changing fonts 4. Page layout 5. Paragraphs 6. Adding clip art and images 7. Adding tables 8. Saving and printing

3. 1. Introduction Microsoft Word is software which enables you to create and edit professional-looking documents such as  letters;  reports or assignments;  posters; and  booklets. These may include pictures, clip art, tables, charts, shapes, charts, SmartArt, WordArt, headers, footers and page numbers.

4. 1. Introduction At the end of this Unit, you will be able to: Manage folders and save documents Change fonts Change page layout and paragraph alignment Add/remove bullets Add/remove clip art, images and tables Copy and paste text Save and print a document

5. 1. Introduction - Hardware Printer On/Off button “QWERTY” Keyboard Mouse Computer USB Ports VISUAL DISPLAY UNIT (VDU) Memory stick

6. 1. Introduction – Keyboard Escape SpacebarAltControl ShiftCapitals lockBack spacePrint ScreenDelete TabEnter/Return Functions

7. 1. Introduction - Mouse Left click Right click Move the mouse to move the cursor on screen

8. 1. Introduction  Microsoft Word provides the ability to write and save documents.  When you save a document, you must give it a name e.g. My Report.doc  If you don’t save the document, you will lose your work forever.  It is important to know where you save them. So you can create FOLDERS to put them in.  You must also give a name to each folder.

9. Saving a Word document 1. Click on File 2. Click in Save As 3. Type in the name of the document 4. Click OK Half size the window Minimise the window Close document

10. Icons in Word FONT tools PARAGRAPH tools CLICK here to Change line spacing Toolbar Place the cursor over this marker. Keep pressing the left mouse button and drag the marker to the left or right to zoom out or zoom in respectively Scroll down by keeping left click down and “dragging” your mouse down CLICK here to SAVE your work START button to open a new Word Document

11. Need help? 1. CLICK ? for support 2. CLICK on what you need help with here e.g. File management

12. 3. Changing fonts FONT Tools

13. 4. Changing paragraphs Alignment Tools

14. 4. Changing line spacing N.B. You can have more than one document open at the same time. Click here to access them Double spacing Single spacing

15. 4. Changing paragraphs Bullets Numbers Multi-level numbers Paragraph shading N.B. You can remove bullets or numbers by clicking here and then clicking None

16. 5. Inserting Clip Art Images Shapes SmartArt Searching Clip Art

17. 5. Inserting a header/footer Header Tool Footer Tool Scroll down by keeping left click down and “dragging” your mouse down

18. 5. Inserting page numbers 2. Scroll down by keeping left click down and “dragging” your mouse down 1. Click here

19. 5. Inserting a table Left click and drag to get the right number of columns and rows

20. 5. Inserting symbols 2. Scroll down by keeping left click down and “dragging” your mouse down 1. Click here 3. Click on the symbol you want and then click Insert

21. Make a mistake?  You can undo anything by clicking here   Alternatively you can a) highlight anything and then press Delete or b) press Backspace

22. 6. Copying and pasting 1. Highlight the text to be copied by continually right clicking and dragging the mouse before removing right click 2. Click Control and C to copy 3. Move cursor to point where you want to paste 4. Click Control and V to paste

23. 6. Copying and pasting 1. Highlight text by ”dragging” the cursor while holding down the left mouse click, before letting go. 4. Click here or CTRL and V to paste 2. Click here or CTRL and C to copy 3. Move the cursor to where you want to copy

24. 6. Carrying out a screen dump To make a copy of what is on screen, you can carry out a screen dump as follows: 1. Click Control and PrtSc 2. Move cursor to point where you want to paste 3. Click Control and V to paste Screen dump

25. Saving a Word document 1. Click here OR 2. Click on File 3. Click in Save As 4. Type in the name of the document 5. Click OK You can save on your computer desktop, in Documents, in LSST Connect or on a memory stick. Please make sure that you select the right place.

26. Page Layout - Margins

27. Portrait/Landscape Landscape view Portrait view

28. Spellchecker and Word count 5. Click on Word count 2. Click on Spellchecker 1. Click on Review 3. Highlighted misspelling 4. Suggestion

29. Saving a Word document You can save a document on: 1. The hard drive inside a laptop or a computer (C: drive) 2. A memory stick (E: drive) for transferring information from one computer to another BEWARE memory sticks are unstable and can sometimes randomly lose work. They are also very easy to lose.   ! 

30. Printing a document 5. Click on number of copies 2. Click on Print 1. Click on File 4. Click on correct printer 3. Click on correct settings 6. Click on File

31. And finally………some TIPS  Save your work regularly as you work on it. New versions should be saved as XYZ.v1, XYZ.v2 etc.  Don’t use memory sticks to store work; only to transfer documents between computers.  Remember that laptops generally have a shelf life of 5-6 years.  Practice using Word whenever possible and try experimenting with those keys you never use.  Always use good virus check software if you go on- line (i.e. access the internet). plagiarism  Don’t share your assignment work with anyone else or accept work from anyone else. You will be found out for plagiarism and in a lot of trouble.

32. Any questions?