1. Finance Webinar May 12, 2014

2. National Incident Business Update  2014 AD Pay Plan – 1% pay rate increases; added position classifications for 11 positions; reclassified four positions; clarified language.  Employee Common Identifier (ECI) – Replaced SSN for federal AD/casual employees on OF-288 and update included in I-Suite version 14.01.00.

3. National Incident Business Update  FAQs for Lend/Lease, Property and Rental Cars – Compiled common questions and answers for field use; to be issued spring 2014.

4. National Incident Business Update  Incident Contract Project Inspector (ICPI) – Course materials for S-262 have been reviewed and forwarded to the NWCG Training Committee.  S-481 Incident Business Advisor (IBA) – Course materials handed over to NWCG Training Committee.  Advanced Cost Training – Reviewed current course content and establishing group to review annually.  S-260 and S-261 – Currently reviewing both courses for update.

5. National Incident Business Update  Incident Records Subcommittee – Established a standing subcommittee to develop and maintain national interagency standards for incident records, communicate the standards to stakeholders and provide a forum to resolve issues regarding incident records and develop collaborative, interagency solutions.

6. National Incident Business Update  On-Going Efforts – include review of forms as necessary based on changing incident business processes and practices or when a business need is identified; prepared business case within DOI to pay AD emergency travel on OF-288; e-ISuite will be field tested starting in May 2014, with deployment and training in late 2014.  Buying Team Forms – Adopted the Buying Team Waybill and Commercial Rental Envelope to facilitate Buying Team/IMT interactions. Both of these forms are available in the cache.

7. AD Pay Plan - 2014 1% increase to align with Executive Order 13655 Clarification regarding paid days off at end of incident and at home unit Clarification regarding minimum of 2 hours per work period, except first and last day EMTB (EMT Basic) reclassified. Does not include fireline qualifications. No change in hourly rate. MAFFS Air Tanker Base Manager (MABM) reclassified. No change in hourly rate. MAFFS Liaison Officer (MAFF) reclassified. Upgraded hourly rate from AD-H to AD-J.

8. AD Pay Plan - 2014 EMTB (EMT Basic) reclassified. Does not include fireline qualifications. No change in hourly rate. MAFFS Air Tanker Base Manager (MABM) reclassified. No change in hourly rate. MAFFS Liaison Officer (MAFF) reclassified. Upgraded hourly rate from AD-H to AD-J.

9. AD Pay Plan - 2014 Added the following positions: o THSP – Air Resource Advisor, AD-J o AEMF – Advanced EMT-Fireline, AD-I o AEMT - Advanced EMT, AD-H o EMTP – EMT Paramedic, AD-J o THSP – GACC Cache Manager AD-J o MABS – MAFFS Airtanker Base Specialist, AD-F o MALO – MAFFS Assistant Liaison Officer, AD-H o THSP – Master Parachute Rigger, AD-H o THSP – Senior Parachute Rigger, AD-F o THSP – NMAC/GMAC Crew Coordinator, AD-I

10. Great Basin IIBMH Supplements Chapter 10 – Cost Comparison for POV Use* RV Use Hazard Pay/Environmental Differential Documentation Staging of Resources – Compensable Time *FEDERAL TRAVEL REGULATIONS §301-10.4 How does my agency select the method of transportation to be used? Your agency must select the method most advantageous to the Government, when cost and other factors are considered. Under 5 U.S.C. 5733, travel must be by the most expeditious means of transportation practicable and commensurate with the nature and purpose of your duties. In addition, your agency must consider energy conservation, total cost to the Government (including costs of per diem, overtime, lost worktime, and actual transportation costs), total distance traveled, number of points visited, and number of travelers. §301-10.5 What are the presumptions as to the most advantageous method of transportation? (a) Common carrier. Travel by common carrier is presumed to be the most advantageous method of transportation and must be used when reasonably available. (b) Government automobile. When your agency determines that your travel must be performed by automobile, a Government automobile is presumed to be the most advantageous method of transportation

11. Great Basin IIBMH Supplements Chapter 20 – No rate changes from 2013 for non-solicited equipment Replaced “Informal” with “Incident Only EERA” for hiring purposes Included language on what is appropriate for electrolyte replacement Removed the FAR and general clauses from the supplement. Removed Great Basin Equipment Specification Guidelines reference Clarified rental of ATVs/UTVs must be approved by the IC or Safety Officer (per GBCG)

12. Great Basin IIBMH Supplements Chapter 30 Reiterates Recommended Use of CDSP Addition of Great Basin Attachment to OF-289 Chapter 40 New Supplement Adds Buying Team Performance Evaluation (new form) Adds Finance Performance Evaluation (new form) Chapter 50 Updated NV, UT, and ID State information Chapter 80 Updated Great Basin Cost Rates

13. Great Basin Rental Vehicle Blanket Purchase Agreements (BPAs) BPAs Awarded May 2014 Ability to use Government-issued Charge Card and Utilize Vehicle Off-Road SOP developed pending awards Vehicles for ADs and miscellaneous fleet will be centrally billed per processes identified in each State

14. Rental Car Vendors  5 Vendors Awarded Agreements 2 large national level vendors 3 small local vendors  BPA Standard Template Units who did not receive offers from vendors  SOP – Finalizing week of May 12  Benefits Reduces number vehicles procured by contracting Responsibility for claims on traveler  Additional information will be provided during the Rental Car webinar May 15

15. Nevada Business License All persons doing business within the State of Nevada are required to obtain a Nevada State Business License. Pursuant to Title 7 of the Nevada Revised Statutes and for the purposes of the State Business License, business means any person, that performs a service or engages in a trade for profit, and is required to file with the Internal Revenue Service or any entity formed pursuant to Title 7 of the Nevada Revised Statutes including but not limited to those entities required to file with the Secretary of States. The GBIB will provide every effort to ensure contractors have been notified of this requirement. Letter was sent to VIPR vendors and information was shared with other agency partners. This provision applies ONLY if the State of Nevada will be processing the vendor payment. It should not have any effect on federal payments to vendors. NDF will provide incident business representative at incidents to assist vendors with application process.

16. Idaho EMS Program The State of Idaho has solicited: ALS Ambulances BLS Ambulances ALS Line Paramedics Line EMT Medical Oversight: IMT’S will receive info upon arrival All Idaho Large Fires

17. Idaho EMS Program Priority: Fire Service Organizations Local Government Solicited Vendors Other Idaho Vendors (incident only) Out of Area Vendors

18. Great Basin Lend Lease  The Great Basin Lend/Lease Program is an effective and efficient way of managing resources that are either unavailable or where incidents only need resources for a limited time expediently. This informal agreement between incidents is to share assigned resources for a limited period of time. Lend/lease should not exceed 48 hours.

19. Roles and Responsibilities Plans and Operations:  Will coordinate amongst affected incidents on resources shared/lent.  Coordinate with Finance on resources being shared/lent.  Complete the lend/lease spreadsheet and submit to the Dispatch Center Manager and/or Designee daily for accountability and tracking for billing purposes.  Coordinate with the Great Basin Multi-Agency (MAC) when MAC is activated and there is no Area Command in place.

20. Roles and Responsibilities Plans and Operations:  Coordinate with the National Interagency Coordination Center (NICC) when call when needed (CWN) aircraft are involved.  Ensure emergency notifications to resources occur immediately.  Ensure Lend/Lease does not exceed 48 hours. If lend/lease exceeds 48 hours discussion regarding re-assignment of the resource should occur through appropriate channels.

21. Finance  Finance Section Chiefs will coordinate to ensure costs are included in the receiving incident database as a line item, not actual posted time. I-Suite entry will read “resource loan from incident xx.” The original incident will post time using the Fire Code from the receiving fire. The receiving incident will mark the line item to “exclude” as accrual (accrual will be determined via the sending incident data base).  All standard documentation (excess shift lengths, CA-1, etc.) will be completed by the receiving incident and sent to the sending incident.  Provide resources used on multiple incidents a copy of the spreadsheet identifying the lend/lease. This document authorizes the charges and serves as supporting documentation in lieu of the resource order.  Document on invoice or OF-288 “Lend/Lease Authorized.”  Communication between Finance units is critical to success of lend/lease process.

22. Dispatch  ROSS should not be impacted by the lend/lease program. Copies of the spreadsheet showing movement of resources will be provided to dispatch daily after the event has occurred.

23. Incident Business Advisor  Ensure the Great Basin Lend/Lease Program documentation occurs when sharing resources.  Review spreadsheets and ensure the Dispatch Center Manager or designee has received a copy.

24. Emergency Notification  Will be processed according to mobilization guide or through established local unit notification procedures. Reassignment of Resources o Incidents, Area Command and GMAC will follow normal dispatch procedures for the reassignment of resources.

25. General  Length of assignment will not be affected by lend/lease, all days count towards the original assignment length.  Lend/Lease contract resources previously inspected by the sending unit should not be re- inspected by the receiving unit.  Lend/Lease does not impact those resources hired as “Incident Only” or on a Dispatch Priority List (DPL). If resources are re- assigned discussions should occur to ensure policies are met.

26. Documentation  Copies of the spreadsheet will be maintained in both the sending and receiving finance section packages.  Copies will also be maintained by the local dispatch center.

27. Staging Area / Mob Centers  Key Components Logistics Support Finance Support ○ Finance Documentation – shift tickets, CTRs, invoices, OF-288s required to be completed. This should be a coordinated effort with local business staff. ○ No guarantee of hours Great Basin Incident Business Committee is working on guidelines for fiscal needs associated with these units.

28. Approval and Documentation for ATVs/UTVs o Documentation for ATVs/UTVs that arrive with crews and/or single overhead o Approval for use of ATVs/UTVs on incidents o Rental of ATVs/UTVs (IIBMH GBIB Chapter 20 Supplement) o Inspections o Damage Claims

29. Union Representatives/Human Resource Specialists Chapter 20 – GB Mob Guide Union Representative Required:  300 personnel on a FS fire or  300 FS personnel on another agency’s fire Human Resource Specialist Required:  FS fires only – 300 or more personnel <300 – IC should evaluate need and order if necessary

30. Great Basin Incident Business Website  Updates in progress  Comments on website please forward to your respective incident business representative

31. Questions?