1. Show Me the Money Award to Payment Session No. 76 Presenters: Sondra Watkins – AMD Eric Still - FOD

2. Topics to be Covered SF-424 Award Face Sheet (NIFA-2009) ASAP Enrollment ASAP Payment

3. SF-424 Legal Name, Address, and DUNS #

4. SF-424 EIN Number

5. SF-424 Title of Project

6. SF-424 PD Contact Info

7. SF-424 Estimated Funding

8. SF-424 Certifying the Application

9. SF-424 Signature and Date of AR

13. Send Post-Award Actions To: E-mail a PDF File to the awards inbox, awards@nifa.usda.govawards@nifa.usda.gov or Specialist listed on NIFA-2009 or Send written requests to: FAX: 202-401-6271 or USDA/NIFA/OEP Awards Management Division 800 9 TH Street, SW –STOP 2270 Washington, DC 20024

14. FOD-BACKGROUND Responsible for monitoring and oversight of $1.342B federal grant assistance program Discretionary (research and education activities) Mandatory (Native American, Risk Management Education, Hispanic servicing agriculture colleges and Farm Bill) Roughly $52M in Reimbursable Agreements serves as the focal point for the agency’s financial management activities plans, directs, coordinates, and manages programs of payments for formula funds, grants, cooperative agreements, special projects, and other Federal assistance instruments administered by NIFA coordinates the financial assistance activities with Department of Health & Human Services – Payment Management System (DHHS – PMS) and the Automated Standard Application for Payments (ASAP.)

15. FOD-BACKGROUND-Cont’d Responsible for oversight and enforcement of the Federal Appropriations Law Protects the Agency to ensure compliance of the Anti-Deficiency ACT (ADA) Article 31 U.S.C § 1341(a)(1)(A) Involving the government/agency in any obligation to pay money before funds have been appropriated for that purpose, unless otherwise allowed by Law. 31 U.S.C §1341 (a)(1)(B) Making or authorizing an expenditure, creating or authorizing an obligation under, any appropriation or Fund in excess of the amount available in the appropriation or Fund. Making obligations or expenditures in excess of an appointment or reappointment, or in excess of the amount permitted by the agency regulations. Article 31 U.S.C. 1517(a) An Officer or Employee who “knowingly and willfully” violates any of the three provisions cited above shall be fined not more than $5K, imprisoned for not more than 2 years or both. Article 31 U.S.C §§ 1350, 1519 Protects the Agency to ensure compliance of Appropriation Laws I,II and II

16. FOD-BACKGROUND-Cont’d Responsible for oversight and enforcement to ensure funds are processed in compliance with OMB Circular A-123

17. Financial Operations Division The ball is passed to the Financial Operations Division. “What Happens Next”

18. Financial Operations Team Enrollment and creation of accounts in ASAP Authorization of ASAP accounts Certification of funds in ASAP Manage the FOD ASAPcustomerservice email box.

19. Financial Operations Division Enrollment:  The Financial Operations Division initiates enrollment for NEW Grantees in in ASAP.  The Financial Operations Division enrolls NEW grantees in ASAP base on the Duns# (Duns and Bradstreet) and EIN# (Employer Identification Number) listed on the SF-424.  Grantees already enrolled in ASAP under NIFA do not have to re-enroll as long as the SF- 424 information remain the same.  Once the Grantee is enrolled, Treasury ASAP customer service representative will email the User ID to the AR (Authorized Representative listed on the SF-424) and the password will be mailed to the address provided on the SF-424. To expedite the process, we recommend you call Treasury ASAP customer service @215-516-8021 to ascertain the temporary password over the phone.

20. Financial Operations Division Enrollment-Cont’d  The Grantee has 45 days to complete each step of the following enrollment categories in ASAP.  Initiates RO and POC (NIFA)  Point of Contact Names Organization Officials  Head of Organization Approves Official  Authorization Officials Defines Recipient Profile  Authorizing Official Defines Recipient Organizations Users  Financial Official Defines Banking Information  If the Recipient fails to complete all steps, the enrollment status will be rejected in ASAP and funds will be delayed

21. FMB1-Payments Team Create/Authorize/Certification;  The FMB1 Financial Assistant creates the accounts in ASAP for authorization  The FMB1 Financial Management Specialist Authorizes validates the supporting documentation and loads the money on the account in ASAP  The Certifying Officer validates and certify the funds in ASAP. At this point, the funds are available to the Grantee for withdrawal  This process should take 7 to 10 business days

22. FOD-Contacts Tonya R. Johnson – Financial Operations Officer/Division Director tjohnson@nifa.usda.govtjohnson@nifa.usda.gov  Main Number: 202 401-4527  Fax Number : 202 690-2239  ASAPcustomerservice@nifa.usda.gov  FMB1 – Eric D. Still- Branch Chief - estill@nifa.usda.gov  Mrs. Jameal Clark (OT-team leader) jaclark@nifa.usda.govjaclark@nifa.usda.gov  Dr. Carl Piekarski (PT-team leader) cpiekarski@nifa.usda.gov  Sophia Wilson (RRT-team leader) swilson@nifa.usda.govswilson@nifa.usda.gov

23. Financial Operations Division Q/As