1. Alice Baker Memorial Library Report to Town and Village Board March 2, 2016

2. Library organized in 1974 and part of the Eagle Municipal Building since 1994 Alice Baker Memorial Library

3. Tonight’s Goals Update boards on current needs and options A dialogue on library space and resources Answer questions Feedback on next steps

4. A Look Inside

5. Myths 1- Libraries are all about books So much more Connecting – networking spaces Living room for the community Active space Sample activities in last year

6. Myth 2 Libraries are only for children

7. 1000 Books

9. But also Adults

10. Adults

11. Friends

12. Wide Range of Programs

13. Myth 3- Libraries will get smaller and won’t be needed with the internet Explosion of information Space Size increasing nationally

14. The Future of Libraries The Aspen Report

15. 2015 Library Facts 49,512 circulation Average 65 people a day 3008 residents with library cards 23,725 visits

16. State Libraries in the 5,000 to 10,000 range EagleOther LibrariesEagle % Number of libraries142 Salaries/capita$22.70$36.7362% Benefits per capita$5.21$11.9444% Materials/capita$5.60$8.3267% Resident Support$36.70$47.9576% Hours Open565896% Sq. ft bldg./capita0.82.1238% Library Comparisons

17. Library Space Comparison

18. Bridges Library System Serves 24 libraries in Jefferson and Waukesha County Manages the Café automation system and catalog Negotiates purchase of online reference databases Manages digital access through the Wisconsin Digital Library Manages and provides delivery of library materials Provides access to the Internet through a high speed connection Supports Youth Services and Special Needs Sponsors continuing education workshops

19. Wisconsin Economic Value “The return on investment in library services is $4.06 for each dollar of taxpayer investment.” The North Star Economics Report (2008)

20. Where have we been Feasibility Study 2012 Stakeholder Engagement Focus Groups Workshop Town Hall Meeting

21. Where have we been Capital Campaign Study- Sweeney Group- 4/13 FEH and Crowne Realty approached the Village in 2015. Library board reviewed their 3 options in April 2015 Library Board review of options 2014- 2015 Options needs and initial cost review Board Recommendation to expand in 8/15 Case for Support

22. Initial Needs Assessment Use- current and future Space Initial needs assessment -12000 sq foot expansion Decreased to 9500 expansion

23. Option- Expand Space Building Assumptions Site- Current library site and ownership on tax exempt property on one level (no basement) Expansion plan - approx 9500 sq feet new, remodel 3,886 for a total of 13,400 library (note: minor updates to other spaces of 1,112 for code requirements) 14,500 If addition is 12,000 sq feet additional costs of $400,000. Use of existing parking spaces Minimal impact on current town/village office space

24. Expansion includes New children’s area Dedicated programming space Adequate space and furniture for computers, work stations, and future technology. Staff work spaces which will enhance workflow Small study rooms for tutoring or working in a quiet area Space for storage Improved flow

25. Option 1-Cost Assumptions Cost per square foot $17 per square foot based on 2014 rates. 3-3.5% escalation per additional year Total project costs in 2014 3,098755, 2017-3,386,093 Architectural fees approximately 7% included in estimate Timeline for construction- 12 months

26. Option 2- Development option Reviewed in April 2015 Approached by Crown Commercial 3 variations- All expensive and not consistent with being a good steward of resources Board Ruled Out

27. Option 3- Repurpose space Is there space in the building that could be reconfigured for library use? Update space Rewire Costs not identified but does not meet needs

28. Preferred Option Expansion of 9500 sq. feet as a minimum Costs 3.4 M depending on final plans Additional annual costs of approximately $ 25,600 in today’s dollars Assumption 3.5% loan rate Public- Private Funding Plan

30. Communication Plan Board has drafted a communication plan Focus of 2016-2017 Increase public awareness

31. The Role of Philanthropy Establish a Committee Use of Waukesha Community Foundation Discussion of goals and targets It’s all about relationships

32. Potential Option Philanthropy target 2 M Town and Village 1.5 M $52,194 in principle and interest Add share of annual additional costs $12,800 Total $64,994 Town Mill rate of.14 Home(250,000) $35 Village Mill rate of.43 Home (250,000) $107

33. PhilanthropyLoan Amortized P &I Each Additional annual costs each $12,800 Town Mill rate Village Mill rate 1 M2.5M$173,976$86,988$99,788.22.66 1.5M2.0M$139,188$69,594$82,398.18.55 2.0M1.5M$104,388$52,194$64,994.14.43 2.5M1.M$69,588$34,794$47,594.10.32 Amortization Table-20 year-3.5%

34. Proposed Timeline Approvals in Summer 2016 Communication plan launch Summer 2016 Referendum if needed Fall 2016 Silent philanthropy campaign Fall 2016- 2017 Open campaign 2017-2018 Finalize plans if philanthropy targets are achieved 2018/19 Build and open 2019/20

35. Next steps Board support for expansion Develop a funding plan that includes philanthropy targets and commitments from Town and Village Explore grants Clarify if we need a referendum Launch communication plan in 2016 Update the library's strategic plan Launch silent part of campaign in late 2016

36. Summary Expansion is needed Philanthropy will be key A robust library supports a vibrant community Library programs and services are essential for personal and community health and well being It’s an investment in our community

37. Dialogue and Questions