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Saving Money Through IT 2012 ACAA Conference
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What is Information Technology (IT) The field of engineering involving computer- based hardware and software systems, and communication systems, to enable the acquisition, representation, storage, transmission, and use of information. (IT) is dependent upon being able to cope with the overall architecture of systems, their interfaces with humans and organizations, and their relationships with external environments. It is also critically dependent on the ability to successfully convert information into knowledge. http://www.answers.com/topic/information-technology#ixzz1v8gA9GG1
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Examples of IT Computers Servers Phones Networks Security (Network and Physical) Policies and Procedures
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Cloud Based Services Google Docs - word processor, spreadsheet, email, calendar, etc.. Approximately $5 per user per month Microsoft 360 – Same products as above Approx. $15 per user per month 1. No severs 2. no software 3. no maintenance 4. no worries about backups & retention Off site backup sites – approximately $1 per GB of data
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Networks Simple Network - Two computers and a printer (No need to buy two printers) share the printer on the network Two computers, a printer, and a scanner (use the scanner to create electronic files for ease of filing and searching. Less time to look up information for the public or auditors.) Complex network covering multiple departments – collaboration of data and information (GIS, accounting, email, backups)
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Cloud Based Services (cont’d) Records Management – SaaS (Software as a Service) no servers to maintain Docs available anywhere there is Internet access. So an expensive computer is not required. Cloud Based VoIP phone services – approximately ½ cost of major phone carrier
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Who & Why on VoIP Providers of VoIP: AT&T, Vonage, etc Providers such as Skype Digital communications which means clarity on calls, send/receive fax via email to/from computer Less expensive than traditional phone service with more features
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VoIP – Voice over IP IP Network Data Voice Video Streaming Videoconferencing PA (Intercom) Video Monitoring Building Controls Clocks and Bells
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VoIP Local Government VoIP Users in North Alabama Limestone County City of Athens Limestone County Sheriff’s Department Morgan County Morgan County Sheriff’s Department City of Decatur City of Madison City of Huntsville City of Florence Florence Utilities Decatur Utilities Madison County District Attorney’s Office
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What is Virtualization The server administrator uses a software application to divide one physical server into multiple isolated virtual environments. Basically one physical server is divided into multiple servers by the virtualization software. Providers: VMware., Citrix, to name a couple but can also use the Cloud.
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Virtualization Multiple servers migrated to 3-4 servers 1.Savings on power consumption 2.Easier to administrate, 3.Requires less backup units, 4.Redundancy built-in 5.Centralized data (Easy to administer, patch, update, & SECURE) This is not for everyone. 15 or more servers and it will pay for itself. Limestone County is migrating to a virtualized environment. We have moved from 16 servers to 4 servers. Cost savings: $348,000 over 5 years
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What Happened In Limestone County? Initial savings of $2,000 per month / $24,000 per year on VoIP install Implemented video arraignment/eDocs and able to: Reallocate $34,939 per year / $661.00 per week and lowered county liabilities by eliminating transfer of Adult prisoners for arraignment. (Based on 10 hearings per week average.) This reduced the arraignment process from 3.5 hours and 2 jailers down to approximately 30 minutes and a single jailer. Reallocate $34,180 per year plus 110 miles of travel per Juvenile hearing. (Based on 1 hearing per week.) Reduce arraignment time from 4 to 5 hours down to approximately 15 minutes We moved from 22 servers to 4 servers. Cost savings: $348,000 over 5 years
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Social Network Sites Use these free services to send information to the Public or your employees. (Beware of privacy issues and ownership) Facebook Twitter YouTube Create a Website – can have it hosted for as little as $12 per month
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Help with IT Partnerships with other Counties and cities Reach out to ACCA Reach out to NACo
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Q&A David Freeman david.freeman@limestonecounty-al.gov 256-216-3450
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