1. Safety Communiqué ( SAFECOM ) Hazard Reporting… the first step in managing risk

2. SAY SOMETHINGIf you see something… If you think it’s wrong… If you know it’s wrong… STOP IT QUESTION IT SAFECOM Program Either way… REPORT IT !!

3. Why we have the SAFECOM system Why we have the SAFECOM system Proper / improper use of a SAFECOM Proper / improper use of a SAFECOM Who can submit a SAFECOM Who can submit a SAFECOM How to submit a SAFECOM How to submit a SAFECOM Objectives

4. Ratio of Incidents to Accidents Frank E. Bird Jr. (why reporting hazards is so important)

5. FY 08 Flight Hours and SAFECOMs Flight hours79,31585,593 SAFECOMs 399620 Sorties60,309100,959 Flight hours per SAFECOMs 199:1138:1 Sorties per SAFECOMs 151:1163:1

6. SAFECOM Program Safety Alert - Facts and Fiction

7. A SAFECOM is not intended to fix blame and should not be utilized in disciplinary action against any employee. The “SAFECOM” ( Form AMD-34/FS1500-14 ) is used to report any condition, observance, act, maintenance problem, or circumstance, which has the potential to cause an aviation-related mishap. The Aviation Safety Communiqué (SAFECOM) A SAFECOM’s sole purpose is for mishap prevention. Use of a SAFECOM for any other purpose is prohibited. 352 DM 3.10B and NFES 2724

8. Federal Acquisition Regulation and the SAFECOM (Subparts 15.306 and 42.15)

9. Our interpretation of FAR 15.306 and 42.15 Federal Acquisition Regulations (FAR) Section 42.1503 identifies the Government requirements for handling past performance information. Three primary criteria must be met: (1) Contractors shall be provided the evaluation information and be given 30 days (or more) to respond/rebut the information. (2) Any systems containing such information shall ensure that only Government personnel and the affected contractor have access to it. (3) Past performance information that is to be used for source selection purposes shall not be kept longer than three years after contract performance.

10. Contracting Officers maintain their own past performance files and evaluate and discard the information in accordance with the FAR. The SAFECOM system doesn't follow the FAR in this regard and therefore Contracting Officers are not to use SAFECOMs when evaluating past performance. FAR Section 15.306 addresses the issue of using past performance information that the offeror (contractor) has not seen and indicates the need to give them a chance to respond if the Government will be using it to evaluate past performance. Our interpretation of FAR 15.306 and 42.15

11. Using SAFECOM information to determine past performance jeopardizes the regular, honest communication that the SAFECOM system depends upon to work effectively. This is exactly what we tell Federal employees and Contractors in our pre-work meetings. Our interpretation of FAR 15.306 and 42.15 saysfor COs

12. Our interpretation of FAR 15.306 and 42.15 Managers should NOT address SAFECOMs in their daily diaries since daily diaries are legitimate tools for Contracting Officers saysfor COs

13. A SAFECOM may be submitted by anyone who observes an aviation hazard (or a commendable action). SAFECOM Program (Who can submit a SAFECOM) Government Employees / Managers Vendor Employees / Managers Aviation Users

14. Don’t sugar coat it ! SAFECOM Program (How to submit a SAFECOM) If it’s really urgent call the 24 hour Hotline 1.888.4MISHAP 1.888.4MISHAP If you see a serious problem write the narrative to get our attention. Bird strike occurred Maintenance notified.

15. SAFECOMs may be submitted electronically, telephonically, by mail, or by fax. The submitter's choice of “Operational Control” initially directs the routing of the SAFECOM. Most SAFECOMs are followed up by the Bureau Aviation Safety Manager or delegated down to Regional or State managers. The most serious SAFECOMs are investigated by National-level Safety, Technical Services, or Regional Office personnel. Processing the SAFECOM Aviation Safety personnel review all SAFECOMs.