1. Creating MARC Records for CLICnet Using E-journal Title Lists Amy Kreitzer College of St. Catherine Library

2. Background Application of RIT’s approach in a consortial setting CLIC E-Journals Task Force, Fall 2001- My project partner: Sr. Barbara Brooks, cataloger

3. What is an aggregator? A collection of full-text journals Usually does not provide a chronological issues list or table of contents for a particular journal title Cataloged so far: Alt-HealthWatch, ScienceDirect, Library Literature & Information Science Full Text

4. The “raw materials” for this approach Spreadsheet of e-journal data for aggregator Software: MARCMaker, MS Excel, MS Word MARC template FTP server

5. MARCMaker http://www.loc.gov/marc/makrbrkr.html Free software from Library of Congress Use to create basic MARC bib records by converting text into MARC Requires a PC running Windows

6. Overview of Process Produce spreadsheet of e-journal data Prepare MARC template in MS Word Perform Mail Merge Run resulting file through MARCMaker Load resulting file into Innopac

7. Step 1: Produce spreadsheet Title ISSN Coverage dates URLs for each 856 field needed Any other variable data needed

8. Limitations of data from vendor Lack of standardization Non-serial titles may be included Frequency of update Backfiles and previous titles may not be fully accounted for

9. WilsonWeb’s online Journal Directory

10. Resulting title list (save as text)

11. Import the journal list into MS Excel

12. Manipulating Data in MS Excel Search and replace Concatenate Dragging the fill handle to copy text to other cells Copy (a column)  Paste Special  Values

13. Finished spreadsheet

14. Step 2: Prepare MARC template Create in MS Word according to MARCMaker’s specifications Includes Merge Fields which are receptacles for data from the Excel spreadsheet

15. Template for Library Literature & Info. Science Full Text

16. Step 3: Perform Mail Merge Open MARC template in MS Word Select Tools  Mail Merge Save resulting document as a text file Copy file to MARCMaker directory

17. Mail Merge in MS Word

18. Resulting 78-page document (save as a text file)

19. Step 4: Run text file through MARCMaker

20. Text input file:wilson.txt MARC output file:WILSON.MRC MARC mnemonic file: marc21.txt

21. Step 5: Put the file on your library’s FTP server

22. Step 6: Transfer the file to the Innopac Login to text-based INNOPAC. From Read/Write MARC records, select “Load Records via a Locally Created Load Profile.” Read MARC records into Innopac using FTS

23. Local Load Profile Features Adds items based on the 949s in each record Does not attempt to do any match and overlay

24. Read/Write MARC Records

25. Select F > Read MARC records into Innopac using FTS

26. Enter the name of the file.

27. Select the address of your FTP server.

28. Type the line number for your.MRC file.

29. Press T to transfer the file.

30. Step 7: Preprocess the records Back at the Load Bibliographic Records screen, select P > PREPROCESS records loaded via FTS

31. Select P to preprocess records loaded via FTS.

32. Enter the line number for your file.

33. Successful preprocessing

34. WILSON.MRC.lmarc ready for loading

35. Step 8: Load the records Back at the Load Bibliographic Records screen, select L to load records.

36. Select L to load records.

37. Select the line number for your.lmarc file.

38. Press T to change from Loading mode to Testing mode.

39. Testing mode

40. Successful test load

41. Now select L to do a real load.

42. Select the line number for your.lmarc file.

43. With Loading mode selected, press L to Load records.

44. Loading complete

45. Successful load

46. Sample record in OPAC

47. Update Procedure Prepare new spreadsheet and process with MARCMaker Create a review file of the old records in Create Lists by searching on the code in 947 field Delete old bibs and attached items in review file Load new MARC records

48. Advantages of this Solution Integration of e-journals with the OPAC Fast Inexpensive Maintainable Division of labor

49. Disadvantages of this Solution Accuracy of records is dependent on the accuracy of the vendor’s data. Records are brief In-house solution requires some effort and persistence

50. Consortial Issues Finding out which libraries have access to which full-text packages Training Equitable division of labor Constructing URLs for other libraries with URL-rewriting proxies like EZproxy

51. Next Steps Catalog InfoTrac e-journals Establish priority list for cataloging other aggregators Work on providing subject access