1. SARASOTA COAD Lessons Learned in How to Develop an Effective, Community-Based COAD Stewart Stearns Chair Sarasota COAD Chief Edward McCrane Emergency Management Director Sarasota County Emergency Management Pauline Tracy Sarasota County Human Services Sarasota COAD Staff ESF-15 Contact Presented by KPMG Foundation

2. Session Logistics Please mute your phone and/or computer microphone Do not place the call on hold Share share your questions, ideas, and comments “Raise hand” icon Use the “Chat” feature to submit questions at any time This session will be recorded

3. Presenters Ed McCrane, Emergency Management Director, Sarasota County, Florida Stewart Stearns, Chair, Sarasota COAD Pauline Tracy, Sarasota County Health and Human Services, ESF-15 Contact

4. Session Agenda County Emergency Management Perspective The Sarasota COAD Next Steps Wrap-up & evaluation

5. Sarasota County Emergency Management Perspective

6. Preparedness Getting people ready for disasters Includes activities, programs, and systems to support and enhance state and local governments’ response to an emergency or disaster

7. Response Immediate action for immediate need Includes immediate actions to save lives, protect property, and meet basic human needs

8. Recovery Rebuilding and repairing lives and property Includes assistance to individuals, businesses, and government entities in the form of grants, loans, or services to help them begin their own recovery

9. Mitigation Getting things ready for a disaster Includes actions that will reduce the potential for future damages or losses

10. Lessons Learned Planning, Preparedness, Response, and Recovery Government cannot go it alone The private sector has a key role to play in disaster preparedness, response, and recovery Often neglected, essential partners – Volunteer, nonprofit, and faith-based groups bring a lot of resources to the table and are responsible for much of the work (case management, long-term recovery)

11. State Leadership Effective, unified national response requires layered, mutually supporting capabilities States are sovereign entities. The Governor has responsibility for public safety and welfare. States are the main players in coordinating resources and capabilities and obtaining support from other states and the federal government. NRF State & Tribal Governments Local Governments Federal Government Private Sector & Nonprofit  Governor  Homeland Security Advisor  Director, State Emergency Management Agency  State Coordinating Officer

12. Local Leadership Effective, unified national response requires layered, mutually supporting capabilities NRF State & Tribal Governments Local Governments Federal Government Private Sector & Nonprofit Local officials have primary responsibility for community preparedness and response.  Elected/Appointed Officials  Emergency Manager  Public Safety Officials Individuals and Households are key starting points for emergency preparedness and to support community efforts.

13. Private Sector and Nonprofits Nonprofits perform vital service missions: Effective, unified national response requires layered, mutually supporting capabilities NRF State & Tribal Governments Local Governments Federal Government Private Sector & Nonprofit The Private Sector supports community response, organizes business to ensure resiliency, and protects and restores critical infrastructure and commercial activity  Assist individuals  Coordinate volunteers  Interface with government response officials at all levels  Long-term recovery

14. 14 Friday, August 13, 2004 You don’t have to be hit to be impacted!

16. The Sarasota COAD

17. The Sarasota COAD is the ultimate public-private partnership, maximizing the power of local voluntary nonprofit organizations with the resources of government. Together we forge a true community collaboration that exists not only to enhance services to disaster survivors but also to solidify long-lasting relations between government, local nonprofit and faith-based organizations.

18. Community Alliance of Sarasota County Purpose Impact of Hurricane Charley – July 2004 Community Disaster Preparedness Committee First meeting in March 2005 Reorganization Sarasota Community Organizations Active in Disaster (2006) Coming Together

19. Who’s on our team? ( A Partial List) Faith-Based Organizations Adventist Community Services Calvary Chapel Catholic Charities Jewish Family & Children's Services Pine Shores Presbyterian/Presbyterian Disaster Services Salvation Army United Methodist Church Funders Community Foundation of Sarasota County Gulf Coast Community Foundation of Venice Patterson Foundation United Way of Sarasota County Government Agency for Health Care Admin Department of Children & Families Sarasota County Emergency Management Sarasota County Health & Human Services Nonprofit Organizations All Faiths Food Bank American Red Cross Coastal Behavioral Healthcare Early Learning Coalition First Step of Sarasota Friendship Volunteer Center Sarasota Memorial Hospital Senior Friendship Center Tidewell Hospice United Way 2-1-1 of Manasota

20. Mission Statement To foster efficient, streamlined service delivery and coordination throughout the four phases of disaster: preparation, response, recovery, and mitigation

21. Improving Emergency Operations Facilitate community engagement Use ICS as an operations structure Strengthen community impact assessment Broaden planning role of COAD

22. Making it Happen Community Strong support of local elected officials and local government Strong support of Emergency Management Director Staff to support the effort Leadership Key leader involvement Neutrality of leadership Ability to lead and empower and not direct Inclusiveness The power of invitation An open door to all A focus on critical issues and an opportunity to participate

23. Next Steps

24. ... One step at a time! Increase public awareness: Coordinated communication network Media coverage Utilize social media Sharing client information among agencies: Coordinated Assistance Network (CAN) Information and Data Exchange Alliance of the Suncoast (IDEAS) / Tapestry

25. ... One step at a time! Expanding our reach to vulnerable populations: Hearing and visually impaired Elderly living independently but isolated Homeless Non-English speaking Training: Ongoing NIMS/ICS training Community disaster preparedness training

26. Long-term Recovery: Long-term Recovery Committee Operational procedures Community-wide case management standards... One step at a time!

27. Integrated Strike Teams: Developmental Disabilities Elder Care Mental Health and Substance Abuse Volunteers and Donations Youth and Families Environmental Groups – coming soon... One step at a time!

28. Questions you might ask in your community: Who are the key nonprofit agencies in your immediate area what could have a disaster role in the community after an event? How well do these agencies work together? Is there some way you can start now to build collaborative relationships? Disaster recovery might take years. Are those nonprofits willing to commit to long-term relationships?

29. Questions you might ask in your community: How well do those organizations work with local government? How can you strengthen those relationships? Which community leaders have the ability to be impartial and get all important parties to the same table? How receptive is your Emergency Management Director to community involvement? Is there any entity that could provide staff support?

30. Wrap-up & Evaluation

31. Questions?

32. Next Webinar Developing a Long-term Leadership Team July 29 @ 3:00 Facilitated by: Patricia Davis

33. Next Steps We will email you a link to a survey about today’s session. Please take a moment to provide feedback on how we can improve and topics you’d like to see covered in future webinars. HandsOn Network: Training@HandsOnNetwork.org