1. Web 25 May 2012 1 Introduction to Security Cooperation Information Portal (SCIP)

2. Web 25 May 2012 2 Agenda Topics  What is SCIP and why is it important to you?  How do you obtain a SCIP account?  SCIP Operations Overview and Communities Introduction  Case Information  Case Status, requisitions, Ad Hoc Reports, metrics, etc.  Inputs – requisitions, SDRs, Freight Forwarders, etc.  FMR Case Sheets  Case Execution (e.g. EFTS)  Navy  Partner Info  SCIP Help  Practical ‘Hands-On’ Exercises utilizing DISAM SCIP Handbook

3. Web 25 May 2012 3 Expectation Management  Today’s brief:  Introduction and overview only – NOT all features/capabilities  Will NOT make you an expert in SCIP  SCIP features / capabilities:  SCIP CANNOT answer all your questions but it’s a GREAT starting point!  Limited breakdown of commitments, obligations, expenditures (More extensive for cases in Navy Community)  There is NO access to the actual LOA or billing statement  Data accuracy depends on MILDEP legacy systems (SAMIS, CISIL, MISIL, etc.)

4. Web 25 May 2012 4 What is SCIP and what does it do? Provides information via formatted reports and ad hoc queries: FMS Case Status Case Lines Active Requisitions Payment Schedules Supply Discrepancy Reports (SDRs) FMR Sheets  Web portal (https://www.scportal.us/home/) to MILDEP and DoD system info for FMS (case development, execution, closure), Security Cooperation (i.e. Pseudo programs), etc. – Tri-Service Viewhttps://www.scportal.us/home/  SCIP introduced in 2003 and its capabilities continue to expand and improve (e.g. requisition e-mails, and case status alerts)! Passes inputs to MILDEP case execution systems: Requisitions Requisition Cancellations Requisition Modifiers Requisition Follow-ups SDRs and Attachments Freight Tracking transactions Provides access to: Enhanced Freight Tracking System (EFTS) EUM SCMS Other DoD and commercial web sites and information (i.e. DLA WebFLIS, EMall, Asset Visibility, etc.)

5. Web 25 May 2012 5 DAILY Data Extracts PBAS CISIL CMCS SAMIS MISIL DSAMS DIFS (Army) (Army) (Air Force) (Air Force) (Navy) (DSCA) (DFAS) Portal Database Server Portal Communications Server End Users International CONUS Where does SCIP get its data from? Authoritative Data Sources

6. Web 25 May 2012 6  Great IT ‘tool’ to support case management & is a DSCA priority  Web-based, user-friendly, standardized tool  Tri-Service view  Foreign Purchaser can obtain accounts to access  Provides info that would otherwise have to be case funded  You can utilize when on TDY to get case info  What’s going on with Bandaria’s cases???  Transparency from ‘cradle to grave’ for your country’s cases  Status of LOA development, implementation, execution, closure  Status of material shipment: Enhanced Freight Tracking System  Prepare for Case Reviews (e.g. FMRs, etc.)  Portal to Navy case management & execution tools (e.g. WebROR, Case Reviews, CEPT, etc.) Why is SCIP Important to you?

7. Web 25 May 2012 7 How to get SCIP access? USG and International Accounts 1. International: Contact Host Nation Token Administrator (HNTA) – Primary & Alternate (SCO support as required) – Obtain SCIP token 2. ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ https://www.scportal.us/home/  Online fillable form (include token serial # & expiration info) 3. User, Supervisor, & Security Manager signatures 4. Send to SCIP PMO at DSADC All EMAILS go to: saar@dsadc.dsca.milsaar@dsadc.dsca.mil All FAX requests go to 717-605-9082 If the correct SAAR form is not sent to correct address, registration will be rejected and returned for resubmission through the correct channels.

8. Web 25 May 2012 8 SCIP Registration Click to complete online SAAR form

9. Web 25 May 2012 9 USG - DoD DSCA SC Headquarters Orgs SC Field Activities COCOMs MILDEP Users USG Contractors In-Country Personnel USG DoD SCO (US) SCO Employee (FN) International Purchaser USG - Non-DoD State Department Homeland Security (CG) International Purchaser Agents Freight Forwarders (US/FN) International Purchaser Representatives Embassy Personnel (FN) SAFR/SALO/FLO (FN) International Organizations NATO, etc. (FN/US) Who are the SCIP Users?

10. Web 25 May 2012 10 USG personnel use CAC. International Partners use a TOKEN. Internet Web Address 10

11. Web 25 May 2012 11 SCIP Token Access Security via Token Access Secure Socket Layer (SSL) 128 bit Encryption Physical Token Access Method LOGIN requires both (1) USERID and (2) Passcode (1) USERID = FirstInitialLast Name (e.g. FSmith) (2) Passcode = PIN + Token code = 14 letters and numbers User-assigned PIN (Alpha/Numeric) 8 Positions Token Code (changes ever 60 seconds) 6 Positions

12. Web 25 May 2012 12 SCIP Communities The SCIP User’s ”Communities” will be listed as tabs on top of the screen following the user’s login. ”Communities” that are listed (and available info) will depend on the User’s account and their signed/approved SAAR Each SCIP “Community” has different (but related) capabilities and applications ISO SC/SA programs

13. Web 25 May 2012 13 Case Information Community

14. Web 25 May 2012 14 Each community will have a unique Menu bar The red highlighted area is the Case Information Community Menu bar Note Refresh Status to determine data currency Green is good, only other status color is Yellow AF and DSAMS provide data every day, if they don’t, AF or DSAMS service will go yellow. Army and Navy do not provide data on Sundays or Mondays, so they are yellow on Sunday and Monday. Army doesn’t provide data following a Monday holiday so it is yellow on Tuesday. Next, Click “Case Status” on the Case Information Menu bar Announcements posted for each community

15. Web 25 May 2012 15 CASE STATUS SELECT If you have access to more than one country/pseudo code, use drop down arrow to select appropriate code, and then click the “View Data” button to see that country/program data below FILTERING Filtering is done instantaneously. Default Sort is ALL documents alphabetically by Implementing Agency (IA) and Case Designator Allows the user to find a specific document by choosing the CASE ID (IA, CD ) CUSTOMER SERVICE DOCUMENT TYPE DOCUMENT STATUS 15 Document STATUS SELECT What stage of the FMS Process are you interested in looking at?

16. Web 25 May 2012 16 Document Types (i.e. Case Versions)  B = Basic = Basic i.e. initial LOA version  A = Amendment = Amendment(s) version(s) of previous LOA version  M = Modification = Modification(s) version(s) of previous LOA version  I = Implemented = Virtual compilation of all implemented case document versions (i.e. total of what we are currently executing for that case) * Current Implemented Version: This case version combines the latest information on the case/lines so that you do not have to go through several amendments and modifications to find the latest change to a line. Any case versions that are still in pending (D, P, O, A) or canceled (X) are not included.

17. Web 25 May 2012 17 T Example CASE STATUS SELECT To filter on Case Designators beginning with “T” and Document Type “B” : 1.Select CC, if needed 2.Leave IA box blank (-) 3.Type “T” in the first position of the case designator box 4.Select Document Type “B” using the Drop Down Arrow 30 th Edition Implementing Agencies: Green Book page 5-26 Case Designators: See Green Book, page 6-17 Case ID CC - IA - Designator B 17

18. Web 25 May 2012 18 In this example the output will include all Case Designators beginning with “T” for all IAs, all Customer Services, all BASIC Document Types and all Document Statuses. Bonus Question: What type of cases are “T” Cases? HINT – look at Green Book Page 6-17 18

19. Web 25 May 2012 19 Another Example CASE STATUS SELECT 1. Filter on DOCUMENT STATUS 2. Select All Pending from the Drop Down Menu 19 Depending on the filters used, the number of cases and the total values may be overstated, since the data selected may include Amendments, Modifications, implemented, pending, and interim closed cases.

20. Web 25 May 2012 20 To get a complete report of all the data displayed highlight Printable View of This Report and click. In this example the output will include all Pending Document Statuses. We have several Basic or Amendments in “D” or “O” status. 20

21. Web 25 May 2012 21 Printable View * The dollar values are not displayed for cases in Development (D) or Proposed (P) Statuses 1. Reports may be several pages long. 2. Can be converted to MS Excel files by clicking on the EXCEL icon * 21

22. Web 25 May 2012 22 Excel Format * The ‘null” in the Customer Service field on BN-D-SAD indicates that a Procuring Agency code has not been entered into DSAMS as of this date. * 22

23. Web 25 May 2012 23 1 2 3 4 Recap on how to get DETAILED DATA: FOUR Step Process Example 1.From Case Status Select chose the appropriate filters. In this example, IA = D, Document Type = B, Document Status = All Implemented. 2.Highlight a specific Implemented case 3.Select a specific report from the drop down menu, i.e. Document Detail Report 4. Select View Report 23 Once you find the case of interest, you can either : 1.‘Double-click’ that case to open it, or 2.Highlight the case of interest and then click the “Report” Drop Down arrow below to pick the desired report and then click the “View Report” button

24. Web 25 May 2012 24 Case Details – ‘Pyramid of Choices’‘Pyramid of Choices’ Two (2) Virtual screens – choose viewing option(s) via Report Navigation Bars BN-D-RAR SPARE PARTS PAULA LOCKHART BN-D-RAR SPARE PARTS PAULA LOCKHART Report Navigation Bar Case Document Type Navigation Bar If no document-no tab! In this example there are no amendments 24 All blue text are hyperlinks to find definition, codes, etc.

25. Web 25 May 2012 25 Reports – Menu Choices What info will you find in each type of report?  Case Detail  Provides a brief description of a case  Case Information, Funding, Requisition Information, and Case Closure  Document Detail  Provides information on document types for a particular case regardless of whether they are implemented or in progress.  Each tab is divided into five different sections: Document Information, Funding, Financial Data, Payment Schedule, and Quarterly Payments.  Case Line Detail  Select an individual line to display the report with the following headings: Case Information Requisition Information Case Values and Case Milestones.  Active Requisition Detail  Displays an Active Requisitions List of all open requisitions and those requisitions completed within 90 days. TCN -> EFTS  SDR Detail  Open or completed within the last year (at a minimum)  Document Timeline  Important dates related to the lifespan of case documents

26. Web 25 May 2012 26 SCIP Help Feature What does Net Case Value mean? What does the Customer Request Status Code mean? Hover mouse over any field in Blue and Click for Definitions and / or meaning of codes 26 Case Info can be converted to MS Excel files by clicking on the EXCEL icon 26

27. Web 25 May 2012 27 Case Status Menu Options “Pyramid of Choices” Case Document Case Line Active Requisition Document Timeline

28. Web 25 May 2012 28 Status of a specific requisition? Select case and requisition of interest and if item is shipped, click the TCN hyperlink to see current shipping status in EFTSEFTS Click the NSN hyperlink to see the material info in WEBFlis WEBFlis

29. Web 25 May 2012 29 WebFLIS Info for NSN What was shipped? How much did it cost? How should it be handled, secured, and managed?

30. Web 25 May 2012 30 Once USG transportation complete, dependent upon countries and their FF for full end-end accountability and reporting capability Additional details by ‘drilling down’

31. Web 25 May 2012 31

32. Web 25 May 2012 32 Data as of 04/11/2012 Worldwide Historic Implemented Cases by Implementing Agency Time Period: Calendar Year 2009-2012 2009201020112012Total B (Army)6333528156 C (DISA)112---4 D (Air Force)3933266104 F (DCMA)--- 112 M (NSA)732---12 P (Navy)61496510185 U (NGA)1--- 1 Total17211914825464 Contains Controlled Unclassified Information (CUI) Every one of the numbers on this and all the subsequent slides are hyperlinks when on SCIP. The links allow the user to ‘drill-down’ to view the applicable cases and all the way to the case details if the user wants them! Bandaria Training Data

33. Web 25 May 2012 33 Data as of 04/11/2012 Worldwide Historic Implemented Documents by Implementing Agency Time Period: Calendar Year 2009-2012 2009201020112012Total B (Army)1298411220345 C (DISA)112---4 D (Air Force)96837126276 F (DCMA)--- 224 M (NSA)864220 P (Navy)1039211824337 R (DLA)1---1 2 U (NGA)213---6 Total34026731374994 Contains Controlled Unclassified Information (CUI) Bandaria Training Data

34. Web 25 May 2012 34 Data as of 04/11/2012 Worldwide Cases by Current Status Code by Implementing Agency I (Implemented) SSC (Supply/Services Complete)IC (Interim Closed)C (Final Closed)Total B (Army)348111511,8132,323 C (DISA)16--- 117 D (Air Force)210134941,0641,502 F (DCMA)7--- 1522 M (NSA)3416298339 P (Navy)4151062622,1072,890 Q (DSCA)--- 98 R (DLA)6---37079 U (NGA)16--- 3349 Total1,0522525165,4997,319 Contains Controlled Unclassified Information (CUI) Bandaria Training Data

35. Web 25 May 2012 35 Data as of 04/11/2012 Worldwide Documents by Current Status Code by Implementing Agency D (Development)W (Writing)R (Review)P (Proposed)O (Offered)A (Accepted)I (Implemented)X (Canceled)Total B (Army)302211724,5105675,131 C (DISA)1--- 18524 D (Air Force)292321623,2562913,601 F (DCMA)1--- 24---25 M (NSA)31--- 2 610133749 P (Navy)3352---424,4232694,738 Q (DSCA)--- 12518143 R (DLA)--- 1 1 11710129 U (NGA)--- 92193 Total97108340613,1751,29414,633 Contains Controlled Unclassified Information (CUI) Bandaria Training Data

36. Web 25 May 2012 36 Data as of 04/11/2012 Worldwide Open Offers by Implementing Agency B (Army)D (Air Force)M (NSA)P (Navy)R (DLA)Total OED 15 or More Days in Future 141513---33 OED 0-14 Days in Future --- 1 1 OED Has Passed311---16 Total171624140 Contains Controlled Unclassified Information (CUI) Bandaria Training Data

37. Web 25 May 2012 37 Data as of 04/11/2012 Worldwide Offer/Acceptance Comparison Time Period: Last 18 Months Nov 2010 Dec 2010 Jan 2011 Feb 2011 Mar 2011 Apr 2011 May 2011 Jun 2011 Jul 2011 Aug 2011 Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Mar 2012 Apr 2012Total Offers Accepted2230211234108302126163228341921156385 Offers Expire in 15 or More Days--- 112816533 Offers Expire Within 14 Days--- 1 1 Offers Expired/ Not Accepted--- 1 1 11 4 Total22302112341093021261632303521303311423 Contains Controlled Unclassified Information (CUI) Bandaria Training Data

38. Web 25 May 2012 38 Data as of 04/11/2012 Worldwide Anticipated Offer Date (AOD) Past Performance Time Period: Calendar Year 2010-2012 Documents Sent Before or on AOD Documents Sent After AODTotal Total Documents377127504 % of Total74.825.2100.0 Contains Controlled Unclassified Information (CUI) Bandaria Training Data

39. Web 25 May 2012 39 Data as of 04/11/2012 Worldwide AOD Past Performance by Group Code Time Period: Calendar Year 2010-2012 AODGRPAAODGRPBAODGRPCTotal Documents Sent Before or on AOD 12923414377 Documents Sent After AOD 298711127 Total15832125504 Contains Controlled Unclassified Information (CUI) Bandaria Training Data

40. Web 25 May 2012 40 Data as of 04/11/2012 Worldwide AOD Current Performance by Group Code Time Period: Calendar Year 2010-2012 AODGRPAAODGRPBAODGRPCTotal AOD 15 or More Days from Today1679398 AOD 0-14 Days from Today224 AOD Has Passed167 Total19873109 Contains Controlled Unclassified Information (CUI) Bandaria Training Data

41. Web 25 May 2012 41 Ad Hoc Reports Another user option is to create (and potentially save) a user defined Ad Hoc Report to obtain specific case information that isn’t already available in the standard pre-defined SCIP Reports Ad-hoc Report 1.Use to Create a NEW Report 2.Use Previously Saved Report 3.HELP will assist with Ad Hoc 1 2 3 ADHOC EXAMPLE Display all the BN requisitions (by Case, NSN, Requisition #, Quantity, etc) where: 1. Status Date is equal or greater than 07/16/2010 2. Priority is 06 or less.

42. Web 25 May 2012 42 User Inputs - Requisitions Your country’s authorized users can utilize SCIP to electronically enter and submit requisitions for materials and services that are within the scope of your applicable (e.g. Blanket Order and CLSSA) FMS Cases Just a small portion of the total available requisition form fields that are available

43. Web 25 May 2012 43 User Inputs - SDRs Your country’s authorized users can utilize SCIP to electronically enter and submit Supply Discrepancy Reports (SDRs) and Attachments for your applicable FMS Cases Just a small portion of the total available SDR form fields that are available

44. Web 25 May 2012 44 FMR Case Sheets To request a SINGLE report, type in the Case Identifier Fields. The report File # will be displayed. Clicking on the file, SCIP will provide an EXCEL report with the single case. To request MULTIPLE reports, do not type in the Case Identifier Fields. The report File # will be displayed. Clicking on the file, SCIP will provide an EXCEL report with the all the filtered cases included. 44

45. Web 25 May 2012 45 FMR Case Sheets

46. Web 25 May 2012 46 Current options in Case Execution include access to Enhanced Freight Tracking System (EFTS) and DLA Asset Visibility (AV) and DLA Emall (with limitations) Now for the Case Execution Community 46

47. Web 25 May 2012 47 Select EFTS from the Menu Path 47

48. 27 March 2012 48 What is the Enhanced Freight Tracking System (EFTS)?  DSCA’s secure web-based capability providing end-to-end in-transit visibility of Security Cooperation material – the official freight tracking system for the Security Cooperation community  Collects, processes, and integrates transportation related information generated by:  Military Departments, Defense Logistics Agency, USTRANSCOM, carriers, freight forwarders, commercial sources, and Purchasers  Goal is complete picture of the distribution pipeline - Outbound/Inbound  DoD actively obtaining / populating data for data base  DSCA is actively encouraging countries / FF to participate

49. Web 25 May 2012 49 Quick Search Search by TCN, Requisition #, Track #, Part #, or NSN Access to EFTS is automatic for accounts which have been granted permissions to view requisitions. Account holders attributes will limit what can viewed.

50. An MSL can be printed by clicking the printer icon hereMSL DD 1348s can be printed by clicking the icon next to the requisition number Click to expand and reveal all available NSN and requisition level data The milestone chart displays the progress of the shipment. In this case a Country Final Receipt is shown. A date above the milestone indicates that a transaction was reported for that milestone. The milestone chart displays the progress of the shipment. In this case a Country Final Receipt is shown. A date above the milestone indicates that a transaction was reported for that milestone. TCN Details 50

51. Expanded Requisition Information, showing important data such as document number, Case, Mark For MAPAC, Supplementary Address, etc. Expanded Contents information. A link to WebFLIS is available here in case more detailed information about the item is required Events can be expanded to show details and comments 51 ‘Drilling-down’ for shipment details

52. Web 25 May 2012 52 Enhanced Freight Tracking System (EFTS) Data Input  USG  Active direct interface to USG transportation info systems  Commercial (FEDEX, UPS, etc.) active data extracts and imports by USG  Foreign Purchasers:  DSCA “strongly encourages FMS Purchasers to enroll” per DSCA Policy Memorandum 08-33  Increasing number of FMS Purchasers that are enrolled  Still a relatively small percentage of total FMS Purchasers  Goal is for everyone to be enrolled and reporting

53. Web 25 May 2012 53 Foreign Purchaser (e.g. FF) Data Exchange & input options 1.Via automatic and frequent electronic connection (e.g. web service, FTP, EDI) between the enrolled, reporting country/FF's IT system and EFTS a)USG provides a web service software package that the enrolled, reporting countries can use, and USG assists in setting that up at no cost to the FP b)Systems interface cost is variable (usually very small) and a function of man hours 2.Via scanner software that USG can provide free to FP a)Only uploads directly to EFTS vice FP IT system b)Most useful for manual operation or a remote receiving site 3.Enter individual transactions entered directly into EFTS via the input dropdown menu

54. Web 25 May 2012 54 Navy Community

55. Web 25 May 2012 55

56. Web 25 May 2012 56 Partner Info

57. Web 25 May 2012 57 Partner Info

58. Web 25 May 2012 58 Help Community

59. Web 25 May 2012 59 SCIP Help and Training  Designed to be “intuitive” for SC users  Embedded (i.e. in Community Tab Help) “Guides” in SCIP for nearly every community of interestGuides  Help Community with ‘Help Desk’ / Trouble Report electronic submission & search capabilities Help Community  DISAM :  SCIP incorporated into DISAM curriculum  SCIP Presentation and Exercises Handbook on DISAM Web Page  http://www.disam.dsca.mil/ http://www.disam.dsca.mil/ SCIP Training and Help

60. Web 25 May 2012 60 SCIP Guides There are numerous SCIP Help Guides that are available for user reference and information. Following is a list of the significant SCIP Guides and the location in SCIP where the users can access them: Help Community Guides (Location: Home Community….Help)  Case Information User Guide  SCIP Help Descriptions  Corporate Info User Guide  Help Desk User Guide  International Customer Token Access Guide Logon Guide (Location: Logon Page)  Logon Guide  SCIP Acronyms  SCIP Background  Token Administrators Guide  U.S. Government (USG) / SCO Token Access Guide  Partner Info User Guide End User Monitoring (Location: EUM Community..Support..Other Documents) Note: Many of the above SCIP Help Files and guides are also available in other SCIP communities by clicking those other community’s Help option on the community menu bar.

61. Web 25 May 2012 61 Help In most communities….just click yellow question mark to launch pre- populated form to submit questions, issues, or recommendations to the SCIP Help Desk

62. Web 25 May 2012 62 DISAM SCIP Practical Exercises and Handook, Policy Letters, FAQ, Presentation, etc. 62

63. Web 25 May 2012 63 Use the ‘purple’ SCIP “Practical Exercises and Handbook” SCIP Hands-On Exercises

64. Web 25 May 2012 64  Great IT ‘tool’ to support case management & is a DSCA priority  Web-based, user-friendly, standardized tool  Tri-Service view  Foreign Purchaser can obtain accounts to access  Provides info that would otherwise have to be case funded  You can utilize when on TDY to get case info  What’s going on with Bandaria’s cases???  Transparency from ‘cradle to grave’ for your country’s cases  Status of LOA development, implementation, execution, closure  Status of material shipment: Enhanced Freight Tracking System  Prepare for Case Reviews (e.g. FMRs, etc.)  Portal to Navy case management & execution tools (e.g. WebROR, Case Reviews, CEPT, etc.) Why is SCIP Important to you?

65. Web 25 May 2012 65 How to get SCIP access? USG and International Accounts 1. International: Contact Host Nation Token Administrator (HNTA) – Primary & Alternate (SCO support as required) – Obtain SCIP token 2. ALL: Fill out Registration Request (SAAR) Form at https://www.scportal.us/home/ https://www.scportal.us/home/  Online fillable form (include token serial # & expiration info) 3. User, Supervisor, & Security Manager signatures 4. Send to SCIP PMO at DSADC All EMAILS go to: saar@dsadc.dsca.milsaar@dsadc.dsca.mil All FAX requests go to 717-605-9082 If the correct SAAR form is not sent to correct address, registration will be rejected and returned for resubmission through the correct channels.