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Sobek for Curators and Collection Managers Training Three: Quality Control and Serial Hierarchy Mark Sullivan December 2013 University of Florida George.

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Presentation on theme: "Sobek for Curators and Collection Managers Training Three: Quality Control and Serial Hierarchy Mark Sullivan December 2013 University of Florida George."— Presentation transcript:

1 Sobek for Curators and Collection Managers Training Three: Quality Control and Serial Hierarchy Mark Sullivan December 2013 University of Florida George A. Smathers Libraries Sobek image created by Jeff Dahl and is shared under the GNU Public License

2 Sobek for Curators and Collection Managers Training Series 1. Introduction to SobekCM's Capabilities – http://www.youtube.com/user/sobekcm http://www.youtube.com/user/sobekcm 2. Submitting and Editing Resource Files and Metadata – Recording will be made available soon

3 Sobek for Curators and Collection Managers Training Series 3. QC Online and Serial Hierarchy – Webinars Thursday, December 5 th, 10:00 AM - 12:00 PM Friday, December 13 th, 10:00 AM – 12:00 PM 4. Curator Tools – Thursday, December 12 th, 10:00 AM - 12:00 PM, LW 211 – Webinars Tuesday, December 17 th, 10:00 AM - 12:00 PM Thursday, December 19 th, 10:00 AM – 12:00 PM

4 Agenda 1)Structural Metadata Theory a)Table of Contents b)Files c)Pages d)Divisions 2)Structural Metadata in SobekCM packages 3)Quality Control Tool 4)Serial Hierarchy

5 Structural Metadata Theory

6

7

8 Hierarchy of Item (with page images) 1.Divisions (or Chapters) 2.Pages 3.Files (on physical media)

9 Structural Metadata Theory Division – Elements: 1.Types ( chapter, front cover, etc.. ) 2.Label ( name of chapter, etc.. ) – Contains child divisions and/or pages – Does not contain files* * This is not necessarily true of ALL systems, but certainly the SobekCM system.

10 Structural Metadata Theory Page – Specialized division – Elements: 1.Type ( always equals page ) 2.Label ( Page 2, Plate 4, Image 5, etc.. ) – Contains a collection of files which share a similar root* * This is not necessarily true of ALL systems, but certainly the SobekCM system.

11 Structural Metadata Theory File – Maps to a single file in a networked system – Elements: 1.Filename 2.ID 3.Checksum – Following files have similar root 00001.jpg 00001.jp2 00001.tif 00001.txt 00001thm.jpg

12 Structural Metadata Theory Numbering Files Page ImagedGood Filename First page of document (or cover)00001.tif Second page scanned00002.tif Third page scanned00003.tif ……. Ninth page scanned00009.tif Tenth page scanned00010.tif Eleventh page scanned00011.tif

13 Structural Metadata Theory Numbering Files – DO NOT…. Page ImagedIncorrect Filenaming First page of document (or cover)Image 1.tif Second page scannedImage 2.tif Third page scannedImage 3.tif ……. Ninth page scannedImage 9.tif Tenth page scannedImage 10.tif Eleventh page scannedImage 11.Tif

14 Structural Metadata Theory Numbering Files – DO NOT…. Image 1.tif Image 10.tif Image 11.tif Image 2.tif Image 3.tif …. Image 9.tif

15 Structural Metadata Theory Numbering Files Page ImagedGood Filename First page of document (or cover)Tribulations_00001.tif Second page scannedTribulations_00002.tif Third page scannedTribulations_00003.tif ……. Ninth page scannedTribulations_00009.tif Tenth page scannedTribulations_00010.tif Eleventh page scannedTribulations_00011.tif

16 Structural Metadata Theory

17 Elephants in Nature – Species African Asian – Diets Vegetarian Diets Carnivorous Diets

18 Structural Metadata Theory Elephants in Nature (division) – Species (division) African (division) Asian (division) – Diets (division) Vegetarian Diets (division) Carnivorous Diets (division)

19 Structural Metadata Theory Elephants in Nature – Species African – Page 112 (page) – Page 113 (page) Asian – Page 114 (page) – Illustration (page) – Diets

20 Structural Metadata Theory Elephants in Nature (division) – Species (division) African (division) – Page 112 (page) – Page 113 (page) Asian (division) – Page 114 (page) – Illustration (page) – Diets (division)

21 Structural Metadata Theory Elephants in Nature – Species African – Page 112 » 00112.jpg (file) » 00112.jp2 (file) » 00112.txt (file) » 00112thm.jpg (file) – Page 113 » 00113.jpg (file) » 00113.jp2 (file) » 00113.txt (file) » 00113thm.jpg (file) Asian

22 Structural Metadata Theory Elephants in Nature (division) – Species (division) African (division) – Page 112 (page) » 00112.jpg (file) » 00112.jp2 (file) » 00112.txt (file) » 00112thm.jpg (file) – Page 113 (page) » 00113.jpg (file) » 00113.jp2 (file) » 00113.txt (file) » 00113thm.jpg (file) Asian (division)

23 Structural Metadata in SobekCM Resources

24 Metadata Architecture METS Wrapper MODS (or MARC, DC) Additional custom metadata VRA Core Darwin Core etc..

25 METS Metadata Encoding & Transmission Standard Standard by Library of Congress (2001) Wrapper standard that accepts any XML schemas Contains – Information about the METS file in the metsHeader – Bibliographic data in the dmdSec section(s) – Administrative information (technical, rights, etc..) in the amdSec section(s) – List of all files grouped by type in the fileSec section – Divisions/pages (i.e., table of contents) in the structMap section

26 METS Metadata Encoding & Transmission Standard Standard by Library of Congress (2001) Wrapper standard that accepts any XML schemas Contains – Information about the METS file in the metsHeader – Bibliographic data in the dmdSec section(s) – Administrative information (technical, rights, etc..) in the amdSec section(s) – List of all files grouped by type in the fileSec section – Divisions/pages (i.e., table of contents) in the structMap section

27 Structural Metadata Example 1 http://ufdc.ufl.edu/UF00001660/00001

28 Structural Metadata Example 2 http://ufdc.ufl.edu/UF00023488/00001

29 Structural Metadata Example 2

30

31

32 Quality Control Tool

33 Allows user to: – Visually create structural metadata – Create and name divisions/chapters – Name the pages – Swap pages – Upload new page images – Delete page images

34 Quality Control Tool Online tool replacing old windows applications – dLOC Toolkit – DLC Toolbox Currently in beta release Must be logged in and have rights over that item

35 Quality Control Tool

36

37 Serial Hierarchy

38 Examples: – Amigoe di Curacao ( http://www.dloc.com/UF00101447 )http://www.dloc.com/UF00101447 – Spizaetus ( http://dloc.com/UF00100958/00001 )http://dloc.com/UF00100958/00001 – Aerial Photographs http://ufdc.ufl.edu/maps/results/?t=dade aerial http://ufdc.ufl.edu/UF00071738/00020 – Sanborn Maps http://ufdc.ufl.edu/sanborn/results/?t="Dade County"&f=SP http://ufdc.ufl.edu/UF00074201/00003 – Martin Rikli Scrapbooks ( http://ufdc.ufl.edu/l/UF00093439 )http://ufdc.ufl.edu/l/UF00093439

39 Serial Hierarchy Titles – Identified by BibID ( Bibliographic Identifier ) – Alternatively, “Item Group” Items – Identified by BibID : VID ( Volume Identifier ) – Alternatively, “Volume” or “Issue” – Metadata files associated at the item level

40 Serial Hierarchy

41 Titles – Identified by BibID ( Bibliographic Identifier ) – Alternatively, “Item Group” Hierarchy Items – Identified by BibID : VID ( Volume Identifier ) – Alternatively, “Volume” or “Issue” – Metadata files associated at the item level

42 Serial Hierarchy Titles Hierarchy – Up to five levels supported by system (3 by UI by default) – Each level has: Display text Display order Items

43 Serial Hierarchy Create while adding a new item to an existing title Edit for an item in the Edit Behaviors screen Edit all of the serial hierarchies for a title at the same time

44 Serial Hierarchy Create while adding a new item to an existing title Edit for an item in the Edit Behaviors screen Edit all of the serial hierarchies for a title at the same time

45 Serial Hierarchy

46

47

48 Create while adding a new item to an existing title Edit for an item in the Edit Behaviors screen Edit all of the serial hierarchies for a title at the same time

49

50

51 Serial Hierarchy Create while adding a new item to an existing title Edit for an item in the Edit Behaviors screen Edit all of the serial hierarchies for a title at the same time

52

53 Complete Item Hierarchy Files Pages Divisions Item Serial Hierarchy Volumes Aggregation Hierarchy

54 Questions?

55 FOR MORE INFO: Mark Sullivan marsull@uflib.ufl.edu SobekCM Discussion Group: https://groups.google.com/forum/ #!forum/sobekcm-discuss marsull@uflib.ufl.edu https://groups.google.com/forum/ #!forum/sobekcm-discuss

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