1. 1

2.  System functionality is modularized into subsystems  Detail at subsystem level  Journal generated from subsystem accounting line tables and summarized to chartfield level  Journal drill-back to subsystem detail  Journals post to “Local” ledger.  Ledger drill-back to journal 2

3. 3

4. Source Code DescriptionJournal ID (example) APAccounts PayableAP00000001 ARAccounts ReceivableAR00000002 BIBillingBI00000003 EXExpense JournalEX00000004 FACFacilities Interface JournalFAC0000005 GMGrantsGM0000006 IDTInternal Transfer (online)1000000007 ONLOnline Journal (FAS)1000000008 PAYPayrollPAY0000009 PCDP-Card Interface TransactionsPCD0000010 SFStudent FinancialsSF000000011 SFCStudent Financials CashieringSFC00000012 UPSUniversity Postal ServicesUPS0000013 4

5.  “Budget Checking” in subsystems posts transaction to budget ledgers  Encumbrances transactions are only posted to budget ledgers.  Timing differences between “Local” ledger and budget ledgers.  Budget checking and Approvals 5

6. 6

7. CategoryFormulaSpeedType KeyDescription Non-Project Department + "F" + 1st 2 characters of Fund4030010F11Comptrollers Office F1100 Capital Project"C" + Project IDC9000230Multi Bldg Monitoring System Grant Project"G" + Project IDG1001038ADVANCED TECH EDUCATION (ATE) 7 The SpeedChart/SpeedType codes replace the Advantage Accounting Template codes. When entered on a transaction, they will infer the organizational chartfields of Department, Fund, Program, and for grants & capital projects, PC BU, Project and Activity. The values are called SpeedCharts in Requisitioning and SpeedTypes in other modules.

8. 8

9.  Chartfield Overview https://sharepoint.nau.edu/sites/psfinancials/projectinfo/Modules/General%20Ledger/ COA.asp https://sharepoint.nau.edu/sites/psfinancials/projectinfo/Modules/General%20Ledger/ COA.asp  Org Chartfield Cross-Walk https://sharepoint.nau.edu/sites/psfinancials/projectinfo/Lists/Organzational%20Chart field%20CrossWalk/AllItems.aspx https://sharepoint.nau.edu/sites/psfinancials/projectinfo/Lists/Organzational%20Chart field%20CrossWalk/AllItems.aspx  Account Cross-Walk https://sharepoint.nau.edu/sites/psfinancials/projectinfo/Lists/Account%20CrossWalk/ AllItems.aspx https://sharepoint.nau.edu/sites/psfinancials/projectinfo/Lists/Account%20CrossWalk/ AllItems.aspx 9