1. City of Sausalito FY2016-18 Budget Department of Public Works

2. Who we are and what we do  The Department of Public Works’ mission is to provide quality, professional, effective, respectful and timely services to residents, businesses, City staff and guests. We focus on integrity in our relationships --- both with our peers and our customers; on customer service and satisfaction; and on pride in our work, our workplaces and our community -- holding sacred the community’s trust.  The Department is responsible for the design, construction, management and maintenance of the City's infrastructure, including streets, trees, sidewalks, stairs, steps, pathways, parking lots and other rights-of-way; parks; creeks (in public easements, or public right-of-way); shorelines; sewers and storm drains; buildings and structures; vehicles and equipment; street lights and traffic signals. In addition, we facilitate environmental compliance (including stormwater pollution prevention), sustainability, protection of trees; and floodplain administration.  The Department of Public Works is a key responding agency in emergencies involving our infrastructure as well as weather and other disasters with the potential for adverse impacts to public health or the environment. Department of Public Works

3. City Council City Manager Adam Politzer Administrative Aide Katie Laufman Senior Engineer Andy Davidson, PE Public Works Maintenance Division Manager Loren Umbertis Sewer System Coordinator Patrick Guasco Public Works Supervisor Kent Basso Assistant Engineer (vacant) Maintenance Worker John Busch Steve Hansen Marc Morales José Saenz Landscape Maintenance Workers Jason Finch Les James Martin Rodriguez Director, City Engineer and ADA Coordinator Jonathon Goldman, PE Fleet Maintenance Coordinator Mark Carry Lead Sewer Maintenance Worker Trevor Seidler Lead Custodian Jerry Sanchez Custodian [vacant] Legally Responsible Official Sewer Maintenance Worker Eric Graham Who we are and what we do (continued)

4.  Operations - Sewer  Compliance with EPA Order to reduce sewage spills including reporting  Private Sewer Lateral Program – permitting, inspections, regulation  Clean and inspect more than 20 miles of main line  Manage and properly dispose of wastes generated  CalOSHA, CWEA and BCJPIA Training, Monitoring and Documentation  Equipment maintenance and operations including Class “B” Commercial Driver’s License  Vactor® Mobile Combination Flusher/Vacuum  OK Champion® Continuous Rodder  Safety Equipment including confined space entry – permit required  Sampling, spill containment and bypass pumping equipment  Cross-training with SMCSD and other similar agencies  Mark and Locate City utilities (48 hours maximum response time)  Response to call-outs 24/7/365 Department of Public Works

5. Who we are and what we do (continued)  Operations (cont’d) - Streets and Storm Drains  Compliance with Stormwater Permit including reporting  Private Development – permitting, inspections, regulation  Vegetation trimming and street sign maintenance  Management of Traffic Signal and Streetlight Maintenance Contracts  Maintain more than 20 miles of main stormdrain line including Bay Discharge points  Manage and properly dispose of wastes generated  CalOSHA and BCJPIA Training, Monitoring, and Documentation  Coordination with NPS/GGNRA, CalTrans, Marin County, and Marin City Maintenance  Equipment maintenance & operations including Class “B” Commercial Driver’s License  Backhoe, Dump Trucks, other vehicles  Safety Equipment including confined space entry – permit required  Sampling, spill containment and bypass pumping equipment  Mark and Locate City utilities (48 hours maximum response time)  Response to call-outs 24/7/365 Department of Public Works

6. Who we are and what we do (continued)  Operations (cont’d) -- Custodial  Cleaning and maintenance of City buildings and grounds  Equipment maintenance and operations  Safety Equipment  Cleaning and restoration tools and equipment  Waste, composting and recycling materials management  Consumable inventory maintenance – towels, light bulbs, paper, etc.  Repair of mechanical, electrical and plumbing systems in City buildings  Response to call-outs 24/7/365 Department of Public Works

7. Who we are and what we do (continued)  Operations (cont’d) -- Landscape Maintenance  Maintenance of City grounds and parks  Equipment maintenance & operations including Class “B” Commercial Driver’s License  Safety Equipment  Landscape maintenance tools and equipment including mowers, saws and leaf blowers  Waste, composting and recycling materials management  Pesticide applicator’s license compliance  Maintenance and repair of City irrigation systems  Response to call-outs 24/7/365 Department of Public Works

8. Who we are and what we do (continued)  Operations -- Engineering and Administration  Private Development -- Planning and Building permits as well as City projects  Permitting, inspection and regulation  Subdivision Map Act  Stormwater Permit  Sewer Standards  Encroachments: Permits, Agreements, Right-of-Way management  City Projects – Design, Permitting, Bidding, Construction Management, Construction Inspection, Contract Management, Project Acceptance and Completion  Purchasing Policy Compliance  Climate Action Plan Compliance  NFIP Compliance  Claims and Litigation  Senior Management Team, Safety Liaison (BCJPIA), ADA Coordinator, Planning Commission, Historic Landmarks Board, Pedestrian and Bicycle Advisory Committee, Sustainability Commission, Trees and Views Committee, City Council Department of Public Works

9. Service Indicators  Parks, medians, parking lots, hanging baskets, trees and shrubs, pruned, weeds controlled, play structures inspected, dog stations serviced, irrigation checked, trash collected, benches checked, fountain serviced, lighting checked (weekly)  City buildings cleaned and restrooms re-stocked (daily)  City buildings heating, ventilation and air conditioning serviced and adjusted (seasonally)  Trimming along Right-of-Way (annually)  Standby generators serviced and tested (monthly)  Signs replaced/installed (as needed)  Curbs painted (annually)  Fire Hydrants painted (every three years) Department of Public Works

10. Service Indicators (continued)  Vehicles and equipment maintained (daily)  Storm drain inlets cleaned (3 times/year)  Storm drain line maintenance (as needed)  Storm patrol and flood fighting (each storm)  Elevators inspected (annual)  Steps, Lanes and Paths cleaned and maintained (annual and as needed)  City building repairs (maintenance)(as needed)  Graffiti removal (as needed)  Support to other departments (set-up, take-down and other activities for events) Department of Public Works

11. Service Indicators (continued)  Mark and locate City utilities (SD, SS, streetlight)  Respond to call outs (trees down, flooding, sewer spill)  City Tree Removal/Alteration coordination  Street Repair (Potholes)  Medians (Weekly)  Fields Mowed (Weekly)  Street Tree Maintenance (as needed)  Sidewalk Grinding (annual and as needed)  Green waste composting (65 roll-off bins per year) Department of Public Works

12. Strategic Plan Status Update  Beautification Projects – Downtown, Medians, City Hall and Caledonia Street  Dunphy Park, Southview Park and MLK Park and Campus  Asset Inventory - Study and replacement costs for city infrastructure  South City Limits to Ferry Landing Pedestrian and Bike Improvements (South Gateway Project)  Climate Action Plan - AB 32 – Resolution No’s. 4935 and 5522  Cass-Gidley Marina Rehab Improvement Plan- Community partnership Department of Public Works

13. Staffing Staffing Summary FY2015-16 Adopted FY2016-17 Proposed FY2017-18 Proposed Assistant Engineer111 Senior Civil Engineer111 Public Work Director/City Engineer111 Administrative Aide I111 Custodian111 DPW Supervisor111 Maint Worker II/ III444 Fleet Coordinator111 Landscape 1/ II/ III333 Lead Custodian111 DPW Division Manager111 Sewer Systems Coordinator111 Sewer Maint Worker I111 Sewer Maint Worker III111 Foreman011 TOTAL1920

14. FY2016-18 Budget Proposal Engineering & Administration FY2015-16 Adopted FY2016-17 Proposed FY2017-18 Proposed Salaries 113,457 210,046 220,399 Benefits 72,215 75,452 79,359 Professional Services 36,768 65,152 Operations 6,500 Other Services 7,325 14,250 Supplies 4,900 5,650 Furniture, Fixtures, & Equipment (FFE) 10,250 5,000 Transfers 6,990 5,167 5,425 TOTAL $ 258,405$ 387,217$ 401,734 Department of Public Works

15. FY2016-18 Budget Proposal MaintenanceFY2015-16 Adopted FY2016-17 Proposed FY2017-18 Proposed Salaries 610,815643,072674,669 Benefits 372,235339,170349,234 Professional Services 72,000107,000 Operations 342,230372,723367,098 Other Services 8,8449,863 Supplies 89,200 87,200 Furniture, Fixtures, & Equipment (FFE) 10,000 Transfers 43,20344,62645,577 TOTAL $ 1,548,527 $1,615,654$1,650,642 Department of Public Works

16. FY2016-18 Budget Proposal SewerFY2015-16 Adopted FY2016-17 Proposed FY2017-18 Proposed Salaries 651,066571,100597,580 Benefits 383,214323,775341,129 Professional Services 309,000 Operations 720,043739,547735,443 Other Services 61,639 63,614 Supplies 70,953 74,395 Furniture, Fixtures, & Equipment (FFE) 19,570 Transfers 167,151420,000452,500 TOTAL $2,382,636 $2,515,583$2,593,231 Department of Public Works

17. FY2016-18 Budget Proposal General Capital ImprovementsFY2015-16 Adopted FY2016-17 Proposed FY2017-18 Proposed Salaries - 129,300 135,765 Benefits 30,843 31,644 Professional Services - 250,000 200,000 Operations 8,572,633 8,739,613 1,747,620 TOTAL $ 8,603,476$ 9,149,756$ 2,115,029 Department of Public Works Sewer Capital Operations -5,094,000105,000 TOTAL $ -$ 5,094,000$ 105,000

18. FY2016-18 Budget Proposal Department of Public WorksFY2015-16 Adopted FY2016-17 Proposed FY2017-18 Proposed Engineering & Administration 258,405387,217401,734 Maintenance 1,548,5271,615,6541,650,642 Sewer 2,382,6362,515,5832,593,231 Capital Improvements 8,603,476 9,149,756 2,115,029 Sewer Capital -5,094,000105,000 TOTAL $ 12,793,045$ 18,762,211$ 6,865,636 Department of Public Works

19. City Infrastructure  Infrastructure includes the basic physical structures, systems, and facilities needed to provide services to residents and for the functioning of a community and its economy, such as sidewalks, streets, storm drains, parks, police facilities, and sewer systems.  Infrastructure impacts the public health, safety, and the quality of life for Sausalito communities as well as the tourism industry which is an important part of the City’s economy.  Decisions made regarding infrastructure projects are very important because they are generally large and expensive, and they are assets that will likely be required for decades of public use.

20. City Infrastructure ASSET MANAGEMENT  Asset management is a recommended practice for effectively and sustainably managing assets at a desired level of service for the lowest life cycle cost. Asset Management provides needed information on existing assets, such as condition, so that City staff can develop optimal strategies for maintenance and rehabilitation or replacement of assets.  The City has important Asset Management efforts underway, including conducting condition assessments and developing standard City-wide minimum guidelines for managing assets. Ultimately, Asset Management will provide a sound basis for the City to identify the magnitude of the backlog; prioritize needed capital projects; and effectively focus limited resources.

21. City Infrastructure (continued) MAINTENANCE AND REPAIR (M&R) The City is responsible for the maintenance and repair (M&R) of existing infrastructure assets, as well as rehabilitation or replacement of those assets when needed. In addition, the City is responsible for providing needed new or expanded infrastructure. Providing ongoing M&R, such as resurfacing streets and repairing sidewalks or filling potholes, is vital to maintaining the condition of assets. Compounding the problem, as assets continue to deteriorate, the cost of repair is likely to exponentially increase and can result in peripheral damage. For example, deferring roof replacement could later result in needing to replace the roof structural members, walls, and other elements of a building. When M&R is not fully funded, it contributes to deferred maintenance and capital costs.

22. City Infrastructure (continued) AMERICANS WITH DISABILITIES ACT (ADA) The City is also responsible for compliance with the Americans with Disabilities Act (ADA). The ADA mandated that all cities develop and maintain a Self- Evaluation and Transition Plan for the removal of barriers to access associated with its facilities, programs, services and other activities. The ADA further mandates that all public buildings, structures, and related facilities shall be accessible to and usable by persons with disabilities. The Self-Evaluation and Transition Plan provides a schedule for necessary improvements to remove barriers to accessibility. Generally speaking, a Self-Evaluation and Transition Plan is intended to describe the need, plan improvements and create safe and useable facilities, programs, services and activities for all community members, and assure compliance with all federal, state, and local regulations and standards.

23. City Infrastructure (continued) AMERICANS WITH DISABILITIES ACT (ADA) (continued) The City of Sausalito is in the process of updating its Self-Evaluation and Transition Plan with work scheduled to be completed in June, 2016. The City recognizes the need for increased interdepartmental and intradepartmental communication about ADA compliance and increased responsiveness to community ADA-related concerns. The updated Self-Evaluation and Transition Plan is expected to significantly influence the priorities for the City’s required investment in buildings, pedestrian paths of travel, parking, parks and other infrastructure improvements.

24. General Capital Improvement Fund  The General Capital Improvement Fund is a multi-year capital improvements plan for infrastructure not otherwise reported in the City’s Enterprise Funds (e.g., Sewer collection system, parking equipment and facilities, and the MLK facility. Infrastructure projects in the Capital Improvement Fund include the following categories: traffic and transportation projects, storm drains, buildings and waterfront projects, parks and recreation projects, pedestrian and bicycle projects, city-owned rights-of-way, medians land and open space, Americans with Disabilities Act (ADA) barrier-removal projects and major studies.  A multi-year plan is an important tool identifying a comprehensive solution for infrastructure issues. This plan depicts what projects are planned; what projects are needed; what revenue is projected from existing funding sources; and what priority projects lack a funding source. City staff can more effectively plan for infrastructure projects to address community needs over five-years (or more) rather than in an annual budget. The multi-year plan also enables staff to plan in advance to identify needed funding for projects, such as bond issuances, federal and state grants, and other opportunities.

25. Department of Public Works  Jonathon Goldman, PE QSD CFM  Director of Public Works, City Engineer and ADA Coordinator  City of Sausalito  420 Litho Street  Sausalito, California 94965-1933  direct: 415-289-4176  fax: 415-339-2256  www.ci.sausalito.ca.us www.ci.sausalito.ca.us  Stay informed with Sausalito e-news: sign up for the Sausalito Currents!sign up for the Sausalito Currents