1. 1 Pupil Accounting for High School and Alternative Ed. Staff Genesee Intermediate School District

2. 2 AGENDA 1.Count Dates 2.Homeless 3.Requirements for Membership 4.Days and Hours of Instruction 5.Legislative Update 6.PAM Revisions  1-Required Documentation  2-Days and Hours of Pupil Instruction  3-Pupil Membership Count Requirements  4-Pupil Residency  5GA–Postsecondary (Dual) Enrollment  5GB– Early Middle College  5K -Special Education Early Childhood  5OA-Virtual Learning, Distance Learning, Ind. Study  5OB- Seat Time Waiver  5OC- Cyber Schools  5OD- Expanded Online Learning  5QA- Section 23a Dropout Recovery Program  5QB- Section 25e Pupil Membership Transfers  6B - Peer-to-Peer Elective Course Credit Program 7.MSDS and Timelines 8.Auditing 9.GAD 10.Evaluation

3. 3 2015 – 16 COUNT DATES  1st Wednesday in October  October 7, 2015  2 nd Wednesday in February  February 10, 2016  If not in session, use the day immediately after with approval of the State Superintendent  Block scheduling – O.K.

5. 5 Requirements for Membership A pupil may be counted in state school aid membership if a district insures that all of the following occur: The pupil is:  Less than 20 years on September 1 of the current school year  Special Education and less than 26 by September 1 AND have not received a diploma  a certificate of completion is not a diploma  may have a GED and count for membership in spec. ed.

6. 6 Requirements for Membership The pupil is a resident of the district. If the pupil is not a resident, there are exceptions and special provisions that must be met and verified. (See green document)

7. 7 Requirements for Membership  Pupil must have enrolled in the district prior to or on the count date. The pupil must be present on the count date.  If absent on the count day, the district must verify the pupil return to school for all class periods for instruction.  If the absence was excused –  Must attend within 30 calendar days  If the absence was unexcused –  Must have been enrolled and in attendance prior to count day and must attend within 10 school days.

8. 8 SUSPENDED OR EXPELLED PUPIL ON COUNT DAY A pupil who was enrolled and in attendance in a district before the pupil membership count day or supplemental count day but was expelled or suspended on the pupil membership count day or supplemental count day shall only be counted in membership if the pupil resumed attendance within 45 days after the pupil membership or supplemental count date. SAA 6(8) (PAM Section 3)

9. 9 Transfer of School Records  Request records within 14 days  Revised School Code (380.1135) A school will send a copy of the “school record” to the new enrolling school within 30 days.  The No Child Left Behind Act requires that disciplinary records, with respect to suspension and expulsion, are transferred to the new enrolling school.

10. 10 DAYS and Hours of Pupil Instruction  1098 hours for grades K-12  DAY REQUIREMENT  MINIMUM 175 DAYS for 2015-16  Unless CBA as of July 1, 2013  MINIMUM 180 DAYS for 2016-17  Seat Time Waiver  GenNET Waiver  May have own waiver  Waiver for alternative education programs

11. Days and Hours of Pupil Instruction Beginning 2014-15 Professional Development hours not countable as instructional time (Unless CBA as of 7/1/13) Must still provide 5 days of teacher PD 11

12. 12 Days and Hours of Pupil Instruction Forgiven Days / Hours  The first 6 days or equivalent number of hours that scheduled pupil instruction had to be cancelled beyond the control of the district, may be counted as hours of instruction  Weather  Fires  Epidemics  Utility power unavailability  Water or sewer failure  3 additional days may be waived with permission of the State Superintendent.

13. 13 Days and Hours of Pupil Instruction  60% attendance required instead of 75% for days added to end of school year  75% penalty is applied to entire district

14. 14 Attendance Records  Electronic Attendance – state guidelines  Must be signed by the teacher on a weekly basis at a minimum  Must be printed and signed weekly for the full week prior to count day (M-F), count week and 30 calendar days after the count date  District must have an electronic attendance procedure.

15. 15 Attendance Records  Attendance Records must be taken class-by-class  Attendance must be taken every day District –wide standard with minimum of letters or symbols.  Teachers including substitutes are the only individuals that may take attendance. Office staff may make changes or may record attendance for a substitute.  Sub teachers should be informed.

16. 16 Attendance Records (cont.)  Drop and transfer dates should be clearly indicated  Positive attendance if class does not meet everyday  Official document must be printed and signed by the teacher.

17. 17 Legislative Update SCHOOL AID ACT 2015-16 KEY PROVISIONS

18. Membership – Sec 6(4)  Membership Count – 90% current October, 10% previous Feb (not current year Feb so Feb 2015 count/audit counted for 2014-15 and 2015-16)  Membership Participation for Cyber Schools and EAA Online determined by MDE Pupil Accounting Manual MCL 388.1606(4)  First year pupil in middle college program, FTE is average current year Oct and Feb count day unless counted by district in previous Feb MCL 388.1606(4)(aa)

19. 10% Previous Feb - Closed PSA  If a PSA not in first or second year of operation closes at end of school year  And pupil from PSA enrolls and is counted in membership in next Oct count  Then previous Feb count day membership follows pupil to Oct count day district MCL 388.1606(4)(ff)  Similar language was in the SAA last time law was 90% current Oct, 10% previous Feb former MCL 388.1606(4)(z)  CEPI ran program of closed charter schools and tracked pupils who were counted in previous Feb count from closed charter and counted in district/psa in Oct; MDE generated report that adjusted state aid payments for “transfers” from closed PSAs. Expect a similar process will again be implemented by MDE/CEPI?

20. Membership – 20-22 Homeless  Pupil enrolled in PSA or Alt Ed HS primarily focused on educating homeless  Pupil dropped out of school for more than 1 year and reentered  Pupil is less than 22 as of Sept 1  NEW: Pupil is considered homeless under McKinney-Vento, 42 USC 11302  Can be counted in membership MCL 388.1606(4)(l)(ii)

21. Membership Split - PSA/EAA and LEA  PSA/EAA provides ½ (549) or more of class hours required under §101 (1,098 hours), then get FTE = class hours/1098 and LEA gets remainder (there could be nothing to get)  LEA provides ½ (549) or more of class hours required under §101 (1,098 hours), then get FTE = class hours/1098 and PSA/LEA gets remainder (there could be nothing to get)  How it was – prorated FTE based on hours provided by all, ie split FTE between the two conflicting districts but now if conflict is PSA/EAA vs LEA, and one has FTE.5 or greater, then get what ever FTE that is, the other gets remainder  What if both ≥.5? What if PSA vs. PSA or LEA vs. LEA?  What happened to part-time pupil? MCL 388.1606(4)(n)(i)

22. 6(4)(dd): 23a Dropout Recovery Program  Counted as 1/12 FTE for each month pupil enrolled and in full attendance in 23a program  If also counted on an Oct or previous Feb count day, and pupil is now more than 1.0 FTE, only paid up to 1.0 in foundation allowance funds but funds set aside in 25g to pay FTE in excess of 1.0  Report 23a FTE not later than the 10 th day of the next month. MCL 388.1606(4)(dd)

23. 21f Expanded Online Learning Options  Added to “membership” definition: Pupil participating in online course under 21f is counted in membership in district enrolling the pupil (district enrolling pupil in 21f course or district already has pupil enrolled in membership who wants to take a 21f course?) MCL 388.1606(4)(ee)  MDE memo August 6, 2015 “ Department will assume the authority granted to the resident district under Section 21f is granted to the “enrolling district” in cases where the enrolling district is not the district of residence.”  Deleted from 6(6) “pupil” definition: online pupil enrolled in nonresident district under 21f (this was a good thing, caused confusion) deleted MCL 388.1606(6)(p) Question remains what is 21f?

24. PSA and Cyber School District Codes  MDE must assign a district code to each PSA  District code must be 5 digits  First two digits is county were PSA is located; NEW School of Excellence Cyber School, first two digits is county where authorizing body located MCL 388.1608b(3)  Third digit is 9 and 4 th and 5 th digit are 0-99, if more than 100 PSAs, then third digit is 7, so room for another 100 PSAs MCL 388.1608b

25. 2015-16 SAF Appropriations  K-12, adult ed, early childhood: 13.8b = 12b SAF + 45.9m GF + 1.7b Fed MCL 388.1611  Community Colleges $387,825,600, 66% from SAF $256,714,800 MCL 388.1801  Universities $1,534,724,400, 13% from SAF, $205,279,500 MCL 388.1836  Almost 462m SAF funds going to community colleges and universities or almost $310 per pupil of SAF going to high ed

26. Financial Reporting - Transparency  District and ISD must adopt annual budget that complies with Uniform Budgeting and Accounting Act  District website homepage or ISD website homepage must have link that includes certain listed financial information Fail to comply, MDE withhold 10% state aid until comply, if fail to comply by end of the fiscal year, forfeit amount withheld  Annual Financial Audit Reports and Pupil Accounting Membership Reports due to MDE/CEPI by November 1 for prior fiscal year Fail to comply, MDE withhold state aid until comply, if fail to comply by end of the fiscal year, forfeit amount withheld MCL 388.1618(2), 4(e), (5), (10), (11)

27. Foundation Allowance 2015-16  Basic Foundation Allowance $8169 (up 70)  Minimum Foundation Allowance $7391 (up 140)  Maximum PSA Foundation Allowance $7391  PSA/cyber school foundation allowance = foundation allowance of district where PSA is located or state max for PSA whichever is less MCL 388.1620(1),(5),(14)(j)  No $50 best practices incentives MCL 388.1622f repealed  No $30/30/40 max $100 district performance grants for 3-8 math reading or HS assessment improvements MCL 388.1622f repealed

28. 21f Expanded On Line Learning  Grades 6-12  District enroll with parent consent pupil in up to 2 online courses via district’s catalog or statewide catalog of online courses (can enroll in more than 2 if previous success online and best interest of pupil)  District may deny for 7 identified reasons, pupil may appeal denial to ISD  Providing district/ISD must provide MVU course syllabus for inclusion in statewide catalog and access on district/ISD website  NEW providing district/ISD must assign pupil a teacher of record and provide district with PIC code for that teacher  NEW community colleges can be providers MCL 388.1621f

29. 21f Community College as Provider  Provide MVU course syllabus for statewide online course catalog  Offer online course on open entry and exit method or aligned to semester, trimester or accelerated term format  Insure course generates postsecondary credit  Report to MVU by 10/1/16 and every year thereafter: number of enrollments in each course, and number who passed (earned 60% or greater)  Course taught by instructor employed or contracted thru community college MCL 388.1621f(4),(8)

30. Resident District/Primary District  Must assign a mentor to pupil to monitor pupil’s progress during online course  Must give mentor’s contact information to providing district  Must use foundation allowance to pay for course – not to exceed 6.67% of the minimum foundation allowance ($493)  Must give pupil same access rights to technology at school as other pupils have  Must grant credit toward graduation/subject area requirements if district determines pupil successfully completed course  Must identify course on transcript and school record with online course title as it appears in online course syllabus  Pupil can’t be counted more than 1.0  Portion of FTE associated with 21f not transferred under 25e MCL 388.1621f

31. 21f Definitions  Mentor – professional employee of primary district monitors pupils progress, access to technology, available for assistance, ensures access to teacher of record (could be teacher of record)  Online Course – interactive internet-connected learning environment; pupil separated from teacher by time, location or both; if district or ISD provide course, teacher holds Michigan teaching certificate that qualifies teacher to teach course and is providing instruction  Online Syllabus – document content outline, assessments, prerequisites, actual instructor/pupil contact time, academic support available, learning outcomes and objectives, name of institution providing the online content and online teacher, SCED code, number of nonresidents eligible, results of MVU quality review  Teacher of Record – holds valid Michigan teaching certificate, endorsed in subject area and grade, responsible for providing instruction MCL 388.1621f(15)

32. 21 Definitions - Confusion  Tried to distinguish between “primary” district and “providing” district but more confusion  Primary district means pupil’s district of residence (it can’t mean that because SOC, PSAs, and other 6(6) nonresidents right to enroll; has to mean where pupil is currently enrolled and counted in membership without looking at 21f enrollment)  Providing district means district, ISD, community college that primary district pays to provide online course (but couldn’t providing district be enrolling district?) MCL 388.1621f(15 ) MDE tried to clarify in 8/6/15 memo resident district = enrolling district where enrolling district ≠ resident district

33. 21f Expanded Online Learning  By November 1, 21f online providers have to submit to MDE online learning cost report for fiscal year ending 6/30/15  MDE must submit summary report on 21f to legislature by 3/31/16 MCL 388.1618(12), (13), (14)

34. 23a Dropout Recovery Programs Qualify for special membership counting provisions in 6(4)(dd) and days and hours waiver under 101(12) if (no change to this language):  Enroll only eligible pupils – suspended, expelled, court referred, pregnant or parent, dropout (looks like alt. ed. definition under 6(6))  Provides an advocate; 1 to 50 pupils; an adult employed by district or EMO partnering with district (EMO has to have more than 1 district partner); passes criminal background check  Develops written learning plan and monitors pupils progress against WLP – start and end dates, courses and credits, teacher of record, advocate  Requires pupil to make satisfactory monthly progress – 12 months would complete full year of school, first 2 months it can be less progress  Reports progress monthly to district  On or off campus, online IF provide computer and internet access to each pupil  Operates entire calendar year – MCL 388.1623a

35. 6(4)(dd): 23a Dropout Recovery Program  Counted as 1/12 FTE for each month pupil enrolled and in full attendance in 23a program  If also counted on an Oct or previous Feb count day, and pupil is now more than 1.0 FTE, only paid up to 1.0 in foundation allowance funds but funds set aside in 25g to pay FTE in excess of 1.0  Report 23a FTE not later than the 10 th day of the next month. MCL 388.1606(4)(dd)

36. 6(4)(dd): 23a Full Attendance Requirement Full attendance means: 1)personal learning plan in place on or before first school day of month for first month pupil participates and 2)pupil meets district definition of satisfactory monthly progress under 23a OR if didn’t meet satisfactory monthly progress in immediately preceding month then implement appropriate interventions within 10 school days MCL 388.1606(4)(dd)(i,ii)

37. 25e Transfers between Count Days  No change: enrolled and counted in one district/psa on Oct count day, transfers to another district/psa before Feb count day, prorated FTE follows the student if submit claim in 25e application, provide proofs to ISD auditor and ISD auditor approves.  FTE associated with 21f classes is exempt from transfer (presumably pupil still taking that course) MCL 388.1625e

38.  Deleted requirement that CEPI/MDE provide report on number of transfer transactions and net change in pupil membership by district and ISD – last report was for 2013- 14 school year former MCL 388.1625e(6) deleted  CEPI must determine number of pupils who did not reside in state on Oct 2015 count day but newly enrolled in district after Oct count day and before Feb 2016 count day  CEPI must determine number of pupils who were counted in the Oct 2015 count day and who left the state before the Feb 2016 count day  CEPI must discuss benefits and obstacles to developing pupil enrollment process for pupils who newly enroll in a district between count days and developing a process for deducting pupils who were counted on October count and transfer out of state before the February count MCL 388.1625e(7) 25e CEPI Reports: In and Out of State Transfers Between Count Days

39. Special Ed and PSAs  PSA enrolls pupils outside the ISD where PSA is located who are eligible for special ed program and services - providing the special ed and payment of added costs are responsibility of district and ISD where pupil resides unless district/ISD has written agreement with PSA  By 2016-17, fail to comply is 10% of state aid  Reference to 34 CFR 300.209 – if PSA is an LEA then as LEA is responsible for FAPE unless state law assigns responsibility to another entity MCL 388.1651a(14), (15)

40. 64b Dual Enrollment  1.75m  Intended to increase number of high school grads that are college/career ready  Ensure pupil is awarded HS and college credit at any community college or state public university  $10 per credit for up to 3 credits - $30  $30 if successfully complete course for high school and college credit MCL 388.1664b

41. 81 ISD Funding  67.108m  $2m best practices funding eliminated, now rolled into Section 81 funding

42. 101 Days and Hours – Snow Days  No change except snow days  First 6 days or equivalent hours pupil instruction not provided because of conditions outside control of school authorities... and State Supt can grant 3 additional days or equivalent hours (no longer an after April 1 deadline) MCL 388.1701(4)  Remember 2016-17, increase from 175 to 180 days

43. 107 Adult Ed  25m (up $3m) Participant with HS diploma or GED  Less than 20 on Sept 1 in job or employment related program thru referral  Enrolled in English as second language  20 years old on Sept 1 enrolled in Adult Basic Ed program and math/read below 9 th grade NEW Participant without HS diploma or GED  20 on Sept 1  16 on Sept 1 and permanently expelled no alt ed program thru resident district ISD Fiscal Agent for Prosperity Region identified by April 1 2015-16 Funding remains 67% previously earned and 33% census data 2016-17 33% previously earned and 67% census data 2017-18 100% funding based on census data Census data = 60% 18-24 not hs grads, 35% 25≥ not hs grads, 5% 18≥not English proficient Change payments from 75/25 to 80/20 enrollment/completion If enroll in CTE program, pay CTE program for enrollment under 61a.5m for 1 pilot program that connects adult ed participants directly with employers Revises language from EAGs (Education Advisory Group) to TDCCs (Talent District Career Council)

44. 163 Certified Educator  Can’t use noncertified “educator” in k-12 or adult ed basic ed or high school completion program  Can’t use noncertified “educator” as k-12 or adult ed counselor  Can’t use noncertified educator to administer instructional programs in k-12 or adult ed unless educator is “fulfilling applicable continuing ed requirement”  District or ISD employing educators not certificated or licensed shall have state aid deduct of amount paid to educator  If school official notified by MDE using unlicensed, noncertificated educator and continues to employ education, school official guilty of misdemeanor – 1500 fine MCL 388.1763 (replaced “teacher” “counselor” with “educator”)

45. 2015-16 School Aid Act, HB 4115, 2015 PA 85 Revisited  HB 4115, 2015 PA 85, MCL 388. 1701 et seq http://legislature.mi.gov/doc.aspx?2015-HB-4115 http://legislature.mi.gov/doc.aspx?2015-HB-4115  House Fiscal Agency Summary of HB 4115 http://house.michigan.gov/hfa/PDF/Summaries/15h4115h1cr1_Ed ucation_Omnibus_Conference_Report_Summary.pdf  Senate Fiscal Agency Summary of HB 4115 http://www.senate.michigan.gov/sfa/Departments/Highligh tSheet/HIk12_web.pdf  Side by Side Comparison Chart http://www.senate.michigan.gov/sfa/Departments/Decision Doc/DDk12_web.pdf  Estimated School District Per Pupil Funding http://www.senate.michigan.gov/sfa/Departments/DataCharts/DCk 12_DistrictImpact.pdf

46. Days and Hours Reminder  2015-16 175 days, 1098 hours, and no professional development as instructional hours unless collective bargaining agreement in effect as of 7/1/13 included calendar and professional development as instructional hours, then comply when cba expires  2016-17 180 days, 1098 hours unless cba in effect as of 6/24/14 MCL 388.1701(3)

47. Kindergarten Start Age  2015-16 and thereafter 5 by Sept 1  Parent waiver still– if 5 by Dec 1 – parent notifies district in writing (no longer a June 1 or August 1 deadline for parent notifications), includes SOC district and PSAs  MDE’s interpretation since June 2014 MCL 380.1147, MCL 388.1606(4)(l)(iii) http://michigan.gov/documents/kindergarte n_122554_7.pdf

48. Immunizations – New Waiver Rule  Waivers: medical and nonmedical  Medical signed by physician – no change  Nonmedical certified by county health department – change R325.176 (12) Effective January 1, 2015, child entering daycare, kindergarten, 7 th grade or newly enrolled in school, parent must receive vaccine education from local health dept. to be issued a nonmedical immunization waiver MDCH Immunization Waiver Information http://www.michigan.gov/mdch/0,4612,7-132- 2942_4911_4914_68361-344843--,00.html http://www.michigan.gov/documents/mdch/Waiver_Flyer_for_scho ols_and_childcare_Ctrs_478621_7.pdf http://michigan.gov/documents/mde/Immunization_47907 8_7.pdf http://www.michigan.gov/mdch/0,1607,7-132- 2942_4911_4914---,00.html

49. Cyber Bullying  Bullying policy must include cyber bullying and must update bullying policy within 6 months of March 31, 2015 MCL 380.1310b  Submit policy to MDE via MEGS+  If policy already meets new law submit to MDE on or before May 31, 2015  MDE will collect bullying incident reports in SID EOY submission beginning 2015-16 http://www.michigan.gov/documents/mde/Cybe r_Bullying_481850_7.pdf

50. Other bills to watch... from MPAAA Spring Conference  HB 4041 – link welfare cash assistance to school attendance, now law  SB 139 bake sales 2 or 3x/week, now law  HB 4325-4330 – early warning, now law  HB 4331-4332 – emergency loan, now law  SB 103 – teacher/admin evaluations, passed Senate  SB 169-170 – STEM endorsed diplomas, passed Senate  HB 4396 – pre labor day start for schools, introduced in March and still in House Education Committee

51. School Attendance - Welfare  HB 4041, 2015 PA 56 eff. June 11, 2015, MCL 400.57b Link welfare cash assistance to compulsory school attendance law MCL 400.57b (references MCL 380.1561)  if child under 16 not attending school, family loses family independence program assistance, ie, cash assistance  if child 16-17 not attending school, child not included in family for cash assistance calculation  In effect once DHHS implements policy and DHS has 1 year to implement  DHHS already had a policy they were enforcing since 2013- 14 in Bridges Eligibility Manual 245 http://www.mfia.state.mi.us/olmweb/ex/BP/Public/BEM/000.pd f

52. Bake Sales  SB 139, 2015 PA 42, eff. September 1, 2015, MCL 380.1272b  Federal law sets nutritional guidelines for food and beverages sold at school, but there is an exemption for infrequent school-sponsored fundraisers  MDE to allow at least two food and beverage fundraising activities during school hours that do not meet federal school nutritional standards  MDE also ensure state and local control over school breakfast and lunch programs MCL 380.1272b

53. Office of State Aid and School Finance Website  State School Aid Updates – monthly http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-21108--,00.html http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-21108--,00.html  State School Aid and School Finance Forms, includes Days & Clock Hours, Preliminary Pupil Headcount Report for new PSAs, Waivers http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-66897--,00.html http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-66897--,00.html  Pupil Accounting Information, key webpage http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-21534--,00.html http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-21534--,00.html  Office of State Aid and School Finance http://www.michigan.gov/mde/0,1607,7-140- 6530_6605---,00.html http://www.michigan.gov/mde/0,1607,7-140- 6530_6605---,00.html

54. Other State Website Links  Office of Audits http://www.michigan.gov/mde/0,1607,7-140- 6530_9091---,00.html  MDE Memos http://www.michigan.gov/mde/0,1607,7-140- 6530_6526_34913---,00.html  School Finance and School Law – this is a good one for lots of different resources http://www.michigan.gov/mde/0,1607,7-140- 6530_6564_35176---,00.html  MDE Administrators Website – includes tech plan (STWs) and OEAA office links http://www.michigan.gov/mde/0,4615,7-140-5235---,00.html

55. Stuff I Found Looking For Other Stuff  2014-15 Student Count Day and School Funding Information http://mi.gov/documents/mde/2011- 2012_and_2012- 2013_Student_Count_Day_Information_362677_7.pdfhttp://mi.gov/documents/mde/2011- 2012_and_2012- 2013_Student_Count_Day_Information_362677_7.pdf  State Aid Payment Calculation Website http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-166291--,00.html http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-166291--,00.html  State Aid Payment Information Website http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-20450--,00.html http://www.michigan.gov/mde/0,4615,7-140- 6530_6605-20450--,00.html  Who to Call with Questions on State Aid Sections http://www.michigan.gov/documents/whotocall- 041702_18607_7.pdfhttp://www.michigan.gov/documents/whotocall- 041702_18607_7.pdf

56. 56 PUPIL ACCOUNTING MANUAL (PAM)  Under constant revision  Put in a notebook with tabs  Insert other documents  Print by sections – GISD Pupil Accounting website  www.geneseeisd.org www.geneseeisd.org  Scroll to Pupil Accounting in the Quick Link area

57. 57 MDE Pupil Accounting Manual Revisions http://www.michigan.gov/mde/0,1607,7-140- 6530_6605-22360--,00.html

58. SECTION 1 REQUIRED DOCUMENTATION 58

59. SECTION 2 DAYS AND HOURS OF PUPIL INSTRUCTION  175 days for 2015-16  Hours may not include teacher PD  Unless CBA as of 07/01/2013  May get waiver  Rescheduled days at end of year only need 60% attendance 59

60. SECTION 3 PUPIL MEMBERSHIP COUNT REQUIREMENTS 60

61. 61 SECTION 4 PUPIL RESIDENCY  It is the enrolling district’s responsibility to verify the residency of the pupil.  District decides proof  A pupil is a resident of the district in which the parents or legal guardian resides, regardless of who has custody.  Exceptions (green sheet)  PSAs do not worry about residency but must submit resident district in the MSDS  NEW**If a pupil currently attending a district becomes homeless, the residency coded reported in MSDS does not change.

62. SECTION 5-D HOMEBOUND AND HOSPITALIZED PUPILS  General Education  Instruction MUST be scheduled and occur each and every week of the count period  Two 45-minute periods/week (Mon.-Sun.)  Unless pupil too ill to receive services – teacher must verify  School canceled district-wide during the week for 3+ days  Pro-rate to part time if not delivered  Hours/week x # weeks per year/1098  Can also claim as part-time if no Dr. state. 62

63. SECTION 5-D HOMEBOUND AND HOSPITALIZED PUPILS  Special Education 1.Instruction MUST be scheduled and occur each and every week of the count period  Two 1 nonconsecutive periods/week (Mon.- Sun.) 2.Dr. statement If 1 or 2 is missing, FTE = 0. Prorating allowed only if pupil’s schedule < full schedule. 63

64. SECTION 5-G-A POSTSECONDARY ENROLLMENT OPTIONS & CAREER AND TECHNICAL PREPARATION DUAL ENROLLMENT PROGRAMS 64

65. 65

66. SECTION 5-G-B EARLY / MIDDLE COLLEGE 66

67. SECTION 5-0-A VIRTUAL LEARNING DISTANCE LEARNING INDEPENDENT STUDY 67

68. Types of Virtual Learning Courses 1.Virtual Learning, Online Learning, or Computer Courses Offered On-site  Certificated Teacher present in classroom  May take unlimited number of classes  Grades K-12 2.Virtual Learning, Online Learning, Or Computer Courses Offered On-Site  Adult present in classroom  Certified teacher employed by district is mentor and teacher of record  Limited to 2 classes  Grades K-12 68

69. Types of Virtual Learning Courses (cont.) 3. Self-Scheduled Virtual Learning  No regular daily attendance required  Must take one class that requires attendance  Teacher of Record  On-site mentor  Limited to 2 courses per count  Grades K-12 69

70. Online courses offered to pupil enrolled in grades 6-12, in which the pupils are separated from their teachers by time or location, or both, that meet the requirement of Section 21f of the SAA (MCL 388.1621f), shall be provided following the legislation for expanded online learning as described in Section 5-O-D of the PAM. 70

71. Distance Learning  Certificated Teacher via two-way communication over T.V. monitor (i.e. GenNET Classes)  May take unlimited number of classes  Certified teacher shall be an employee of the school district or that is part of a cooperative agreement.  Adult present in classroom 71

72. Independent Study Course  May be virtual  Limited to 2 courses per count  Certified Teacher of Record  Must take one class that requires attendance  Grades 9-12 72

73. BLENDED LEARNING  Hybrid instructional delivery model where pupils are provided face-to-face instruction, in part at a supervised school facility away from home and partially through computer-based and internet- connected learning environments with some degree of pupil control over time, location, and pace of instruction.  50% of course instructional time must be on-site face-to-face instruction  Teacher of Record  Limit of 2 classes  Physically in attendance on count day 73

74. 74 Section 5-O-B Seat Time Waivers

75. Requirements for Counting Membership (STW) 1.The pupil must meet pupil membership eligibility requirements 2.The pupil shall be enrolled and attending on the count day(s) 3.The pupil must meet participation requirements. 75

76. NEW Requirements for Counting Membership (STW)  Two-way interaction between the pupil and the teacher of record  Must occur at least one time /week for the four week count period  Must be educational in nature (course/content specific)  May be my email, telephone, instant messaging, face-to-face  Must be documented  Must be available to the pupil membership auditor upon request. 76

78. Requirements for Counting Membership (STW) The district may not claim any FTE for a pupil who does not meet the participation requirement of the STW program. 78

79. Requirements for Counting Membership (STW) Each course shall count as one class The pupil must have a course-specific class schedule for the current count that includes all enrolled courses counted toward membership for the pupil. The teacher of record will serve as on-site mentor. STW pupils must meet the requirements defined for the specific programs or course types in which they are enrolled The district may adopt additional requirements. 79

80. 80 Report Participation Codes in SIS  Alternative Education (9220) (*)  Seat Time Waiver (9229) (*)  STW students will display on the alpha list with **  Students will be included in the Alt Ed column on the DS4061.

81. SECTION 5-O-C CYBER SCHOOLS 81

82. SECTION 5-O-D EXPANDED ONLINE LEARNING 82

83. Section 5OD  Section 21f of SAA  Grades 6-12  District may count pupil for no more than 2 online courses per count.  May count for more than 2 if previous success with online learning.  Courses placed in local catalog or in the statewide catalog  Teacher identified with course must have a valid MI teaching certificate  Adult Mentor employed by district 83

84. SECTION 5-P WORK-BASED LEARNING EXPERIENCES 84

85. SECTION 5-Q-A DROPOUT RECOVERY PROGRAM  Section 23a  Pupils enrolled in a dropout recovery program that meets the requirements of this section are eligible for 1/12 of an FTE or each month the pupil was enrolled in the program and was in full attendance.  Reported in SRM. 85

86. SECTION 5-Q-B SECTION 25e PUPIL MEMBERSHIP TRANSFERS 86

87. SECTION 5-Q-B  Section 21f FTE not transferable  Representative sample will be audited  More details later 87

88. SECTION 6-B Peer to Peer Elective Course Credit Program Strategy for providing ongoing support and modeling from one non-disabled pupil to a pupil with an IEP. 88

89. 89 MSDS Reporting and Timelines

90. 90 MSDS Collections  Early Roster  Direct Certification Reports  General Collections (FTE +)  Student Record Maintenance  Graduation Rate Appeals  Assessment Updates  Section 23  Section 25  Early Childhood  Request for UIC  Teacher Student Data Link  FTE Audit

91. 91 Pupil Accounting Timeline

92. 92 Pupil Accounting Timeline  October 7Count day  November 11MSDS File uploaded to CEPI  November 18Final MSDS Certification  November 20Pupil Accounting Documentation due to Auditor at GISD

93. 93 AUDIT PROCEDURES  Desk Audits  Every building – every count  Alpha Lists – MSDS Signed!  See checklist  Field Audits  H.S.– every two years  Mostly in the fall  M.S. – every 4 years  Elementary – every 4 years  See checklist

94. DESK AUDIT PROCEDURES  The ISD auditor will verify teacher certifications  GISD auditor is requesting the master teacher schedule for all buildings for the desk audit. (see checklist)  Auditor will check all teacher certifications through the MI On-line Educator Certification System. 94

95. 95 FIELD AUDIT PROCEDURES The auditor must interview teachers and pupil accounting staff to inquire whether they are aware of any inappropriate alterations of their attendance records or any of the other teachers’ attendance records. 1.If your district were to inappropriately inflate pupil counts, how would it be done? 2.Are you aware of any attendance records being inappropriately changed? 3.Are you aware of the district claiming any inappropriate pupil counts or running inappropriate programs? 4.Is there anything else you would like me to know?

96. 96 Graduation/Dropout Rates  MSDS  GAD

97. 97 COHORT BASED GRADUATION & DROPOUT RATES Very Important!!!  Accurate exit codes  Accurate UIC  Summer Grads  Must have been reported by 9/16

98. Grad Appeal Process  July 20 – September 16  Review cohort and PEPE reports in MSDS  Make corrections in MSDS / SRM  Report summer grads (on or before Aug. 31)  Can’t claim FTE for student who was previously reported as a grad 98

99. 99  Student Status  Dropout – Reported as having dropped out  MER – Missing expected record  Marked as continuing  Marked as transfer in state, not confirmed  Exempt – Exited out of State, Exited to non-public  Shared Time, non-public continuing – not included  Uses Residency codes, not exit codes, ’19’ kids Graduation & Dropout Review

100. 100  Exit code changes  Prior to 7/01/14 – Can’t make in SRM  Submit to auditors during audit cycle  Look at ALL cohorts  Even 2016,17,18,19 grads  Clean up EVERYTHING that happened last year and prior Graduation & Dropout Review

101. 101  After 9/16/15  Data taken out of MSDS, into GAD  Auditors run cyclical audit  Audits completed by 12/03/2015  Changes not caught by 9/16 Auditors discretion  CEPI will provide prelim rates – Oct. 19, 2015  1/31/16 rates finalized, reported to USED Graduation & Dropout Review

102. 102 Questions?

103. 103 Questions? Stacy Hodges Business Services Administrator Pupil Accounting Auditor, GISD (810) 591-4422 shodges@geneseeisd.org Brenda Walther Melanie Wood Pupil Accounting Auditor, GISD (810) -591-4611(810)-591-4492 bwalther@geneseeisd.orgmwood@geneseeisd.org

104. Please complete evaluation 104