1. Slide 5-1 UNIT 5: THE PLANNING PROCESS

2. Slide 5-2 TERMINAL OBJECTIVE Upon completion of this unit, through lecture, group discussion, and interactive activities, the students will be able to apply the planning process effectively during a simulated large/complex incident.

3. Slide 5-3 THE PLANNING PROCESS

4. Slide 5-4 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle OPERATIONAL PERIOD PLANNING CYCLE PLANNING "P" OPERATIONAL PERIOD PLANNING CYCLE PLANNING "P"

5. Slide 5-5 MEETING CHART COMMAND AND GENERAL STAFF IC BRIEFING (ICS Form 201) Responsible Official BRIEFING PLANNING MEETING OPERATIONAL PERIOD BRIEFING TEAM TRANSITION TACTICS MEETING INITIAL STRATEGY MEETING

6. Slide 5-6 INFORMATION GATHERING PSC LSC PIO LIAISON SAFETY OSC INCIDENT COMMANDER INITIAL IC RESPONSIBLE OFFICIAL IAPIAP FSC

7. Slide 5-7 WHERE and WHEN is it shared? INFORMATION Let's look at WHERE and HOW all this information is gathered.

8. Slide 5-8 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle INFORMATION GATHERING AND SHARING Initial Response and Assessment Initial Response and Assessment

9. Slide 5-9 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle INITIAL STRATEGY MEETING

10. Slide 5-10 INITIAL STRATEGY MEETING As soon as possible after the Responsible Official and initial Incident Commander (IC) briefing Define the Incident Objectives. Set operational periods for the incident. Establish meeting schedules. Clarify any issues or concerns. Share information relevant to the Incident Objectives. Consolidate any additional resource orders. As soon as possible after the Responsible Official and initial Incident Commander (IC) briefing Define the Incident Objectives. Set operational periods for the incident. Establish meeting schedules. Clarify any issues or concerns. Share information relevant to the Incident Objectives. Consolidate any additional resource orders.

11. Slide 5-11 STRATEGY MEETING Unless the control objectives of the incident change or there is a need, the Initial Strategy Meeting may be all that is required. If necessary, schedule additional Strategy Meetings. Unless the control objectives of the incident change or there is a need, the Initial Strategy Meeting may be all that is required. If necessary, schedule additional Strategy Meetings.

12. Slide 5-12 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle STRATEGY MEETING

13. Slide 5-13 STRATEGY MEETING Generally, only Command and General Staff and other requested elements attend. This is your time to resolve or identify problems. Generally, only Command and General Staff and other requested elements attend. This is your time to resolve or identify problems.

14. Slide 5-14 INFORMATION SHARING Share what is relevant to the plan as soon as possible. Share other information with those who need to know (one-on-one) prior to or after the meeting. Share information that could affect incident tactics as soon as possible. Share what is relevant to the plan as soon as possible. Share other information with those who need to know (one-on-one) prior to or after the meeting. Share information that could affect incident tactics as soon as possible.

15. Slide 5-15 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle TACTICS MEETING

16. Slide 5-16 TACTICS MEETING Attended by Operations Section Chief, Logistics Section Chief, Safety Officer, Planning Section Chief (Resources Unit Leader, if staffed) Completion of a ICS Form 215, Operational Planning Worksheet, and ICS Form 215A, Incident Safety Analysis, for presentation at the Planning Meeting Attended by Operations Section Chief, Logistics Section Chief, Safety Officer, Planning Section Chief (Resources Unit Leader, if staffed) Completion of a ICS Form 215, Operational Planning Worksheet, and ICS Form 215A, Incident Safety Analysis, for presentation at the Planning Meeting

17. Slide 5-17 Informal meeting, away from distractions Discussion of tactics, hazard mitigation, resources needed and available Informal meeting, away from distractions Discussion of tactics, hazard mitigation, resources needed and available TACTICS MEETING

18. Slide 5-18 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle PLANNING MEETING PREPARATION

19. Slide 5-19 PLANNING MEETING PREPARATION Command and General Staff members need to gather information prior to the Planning Meeting.

20. Slide 5-20 PLANNING SECTION CHIEF Prepare incident maps, as necessary Develop resource status information Prepare Planning Meeting materials Develop situation status, predictions, and alternative strategies Prepare incident maps, as necessary Develop resource status information Prepare Planning Meeting materials Develop situation status, predictions, and alternative strategies

21. Slide 5-21 OPERATIONS SECTION CHIEF Obtain latest intelligence Communicate current intelligence Determine probable tactics Obtain latest intelligence Communicate current intelligence Determine probable tactics

22. Slide 5-22 LOGISTICS SECTION CHIEF Inventory service and support needs for the incident Determine what might be needed; think outside the box to consider nontraditional resources Determine communications needs Review the draft ICS Form 215, Operational Planning Worksheet Help determine Planning Meeting location Inventory service and support needs for the incident Determine what might be needed; think outside the box to consider nontraditional resources Determine communications needs Review the draft ICS Form 215, Operational Planning Worksheet Help determine Planning Meeting location

23. Slide 5-23 FINANCE/ADMINISTRATION SECTION CHIEF Collect information on rental agreements and contracts Calculate costs for alternative strategies Collect information on rental agreements and contracts Calculate costs for alternative strategies

24. Slide 5-24 PUBLIC INFORMATION OFFICER Determine methods to be used for information flow Report on politically sensitive issues Determine which agencies may assist in the preparation of media releases Determine methods to be used for information flow Report on politically sensitive issues Determine which agencies may assist in the preparation of media releases

25. Slide 5-25 SAFETY OFFICER Work with the Operations Section Chief on tactical safety issues Provide safety information on the establishment of the incident base Identify hazards and mitigation measures using ICS Form 215A, Incident Safety Analysis Work with the Operations Section Chief on tactical safety issues Provide safety information on the establishment of the incident base Identify hazards and mitigation measures using ICS Form 215A, Incident Safety Analysis

26. Slide 5-26 LIAISON OFFICER Identify cooperating and assisting agencies Identify special agency needs Determine capabilities/limitations of cooperating and assisting agencies Confirm names and contact location of agency representatives Identify cooperating and assisting agencies Identify special agency needs Determine capabilities/limitations of cooperating and assisting agencies Confirm names and contact location of agency representatives

27. Slide 5-27 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle PLANNING MEETING

28. Slide 5-28 PLANNING MEETING Planning Section Chief facilitates The IC will – Give direction – Communicate – Be a manager, but not get involved in details Planning Section Chief facilitates The IC will – Give direction – Communicate – Be a manager, but not get involved in details

29. Slide 5-29 PLANNING MEETING Meeting where a presentation of specific tactics occurs and information is shared to prepare an Incident Action Plan (IAP) May have VIP attendees Orchestrated event; display team confidence Meeting where a presentation of specific tactics occurs and information is shared to prepare an Incident Action Plan (IAP) May have VIP attendees Orchestrated event; display team confidence

30. Slide 5-30 MEETING'S PURPOSE Share information Discuss development of alternative plans (strategy) Formulate a written IAP Share information Discuss development of alternative plans (strategy) Formulate a written IAP

31. Slide 5-31 PLANNING MEETING PROPS Agenda Objectives Large ICS Form 215, Operational Planning Worksheet Large ICS Form 215A, Incident Safety Analysis Worksheet Incident maps Easel pad and stand Agenda Objectives Large ICS Form 215, Operational Planning Worksheet Large ICS Form 215A, Incident Safety Analysis Worksheet Incident maps Easel pad and stand

32. Slide 5-32 Slide 8-32 ICS Form 215A INCIDENT OBJECTIVES Easel Pad AGENDA MAP ICS Form 215

33. Slide 5-33 PREPARATION AND APPROVAL OF INCIDENT ACTION PLAN Planning Section Chief establishes time IAP components are due. Planning Section assembles IAP products and components. IC reviews and signs the IAP. Planning Section will duplicate the required number of IAPs. Planning Section Chief establishes time IAP components are due. Planning Section assembles IAP products and components. IC reviews and signs the IAP. Planning Section will duplicate the required number of IAPs.

34. Slide 5-34 THE INCIDENT ACTION PLAN INCLUDES Cover ICS Form 202, Incident Objectives, ICS Form 203, Organization Assignment List, ICS Form 204, Assignment List, ICS Form 205, Incident Radio Communications Plan, and ICS Form 206, Medical Plan Incident map Optional items: – Traffic plan – Incident and base plan – Safety message – Fire behavior forecast – Weather forecast – Demobilization Plan – Site safety plan – Human resource statement Cover ICS Form 202, Incident Objectives, ICS Form 203, Organization Assignment List, ICS Form 204, Assignment List, ICS Form 205, Incident Radio Communications Plan, and ICS Form 206, Medical Plan Incident map Optional items: – Traffic plan – Incident and base plan – Safety message – Fire behavior forecast – Weather forecast – Demobilization Plan – Site safety plan – Human resource statement

35. Slide 5-35 THE INCIDENT ACTION PLAN IS COMPLETE. NOW WHAT? Distribute the plan before the Operations Briefing to all supervisory personnel

36. Slide 5-36 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle OPERATIONAL PERIOD BRIEFING

37. Slide 5-37 OPERATIONAL PERIOD BRIEFING The IAP is complete. Now comes the task of briefing the various responders for the next operational period.

38. Slide 5-38 OPERATIONAL BRIEFING PRESENTERS Command and General Staff Unit Leaders Technical Specialists Command and General Staff Unit Leaders Technical Specialists

39. Slide 5-39 OPERATIONAL BRIEFING ATTENDEES Supervisors: Branch Directors Division/Group Supervisors Strike Team/Task Force Leaders Single Resource Supervisors Supervisors: Branch Directors Division/Group Supervisors Strike Team/Task Force Leaders Single Resource Supervisors

40. Slide 5-40 LOGISTICAL ISSUES Briefing area--size, seating, shelter, PA system, lighting Display--briefing agenda, times, maps, and graphics Stage--elevate presenters IAP duplication--number of copies Distribution of IAP Branch/Division/Group--breakout areas Briefing area--size, seating, shelter, PA system, lighting Display--briefing agenda, times, maps, and graphics Stage--elevate presenters IAP duplication--number of copies Distribution of IAP Branch/Division/Group--breakout areas

41. Slide 5-41 OPERATIONAL PERIOD BRIEFING The key word is brief. Strive to complete Operational Briefings in 30 minutes or less. The key word is brief. Strive to complete Operational Briefings in 30 minutes or less.

42. Slide 5-42 Incident/Threat Notification Initial Response and Assessment Responsible Official Briefing (If Appropriate) Incident Briefing ICS 201 Initial UC Meeting (If Unified Command) IC/UC Sets Initial Incident Objectives Initial Strategy Meeting and Information Sharing Information Gathering & Sharing Initial Response IC/UC Validate or Adjust Objectives Strategy Meeting If Objectives Adjusted Execute Plan and Assess Progress Begin Operational Period Operational Period Briefing IAP Preparation and Approval Planning Meeting Preparing for Planning Meeting Tactics Meeting Information Gathering and Sharing Operational Period Planning Cycle INCIDENT COMMANDER/ UNIFIED COMMAND VALIDATE OBJECTIVES STRATEGY MEETING

43. Slide 5-43 STRATEGY MEETING A Strategy Meeting may be called any time Incident Objectives change. Strategy Meetings can be especially valuable in ensuring that there is quality input into the process of developing incident strategy. A Strategy Meeting may be called any time Incident Objectives change. Strategy Meetings can be especially valuable in ensuring that there is quality input into the process of developing incident strategy.

44. Slide 5-44 STRATEGY MEETING All requested members WILL attend. Do not publish or broadcast it. It is not a secret, but it is not necessary for the rest of the world to be a part of it. All requested members WILL attend. Do not publish or broadcast it. It is not a secret, but it is not necessary for the rest of the world to be a part of it.

45. Slide 5-45 ORGANIZATIONAL CONTINUITY Strategy Meetings Command and General Staff Meetings Section Meetings Public Meetings Special Planning Meetings Transition Meetings Team closeout Team debriefing Strategy Meetings Command and General Staff Meetings Section Meetings Public Meetings Special Planning Meetings Transition Meetings Team closeout Team debriefing

46. Slide 5-46 COMMAND AND GENERAL STAFF MEETINGS Most teams schedule a daily Command and General Staff Meeting to "take the pulse" of the team members and the incident. Time of the meeting varies team to team. Most teams schedule a daily Command and General Staff Meeting to "take the pulse" of the team members and the incident. Time of the meeting varies team to team.

47. Slide 5-47 SECTION MEETING Section Chiefs also may call meetings of their staff. Assess progress, address concerns, or disseminate information. Section Chiefs also may call meetings of their staff. Assess progress, address concerns, or disseminate information.

48. Slide 5-48 PUBLIC MEETING General Public Meetings or Focus Group Meetings Brief the public or special interest groups Planned in advance Formal agenda Usually involves the Public Information Officer (PIO) General Public Meetings or Focus Group Meetings Brief the public or special interest groups Planned in advance Formal agenda Usually involves the Public Information Officer (PIO)

49. Slide 5-49 OTHER PLANNING MEETINGS To discuss proposed specialty plans such as the Demobilization Plan or specific contingency plans Planning Section Chief (Demobilization Plan) Operations Section Chief (contingency plans). To discuss proposed specialty plans such as the Demobilization Plan or specific contingency plans Planning Section Chief (Demobilization Plan) Operations Section Chief (contingency plans).

50. Slide 5-50 TRANSITION MEETING Expanded Transfer of Command meeting Transfer from the current AHIMT to another AHIMT For information sharing between members of incoming and departing AHIMTs Expanded Transfer of Command meeting Transfer from the current AHIMT to another AHIMT For information sharing between members of incoming and departing AHIMTs

51. Slide 5-51 TEAM CLOSEOUT For the AHIMT to meet with the Responsible Official Present their observations of the team's priorities, accomplishments, and challenges Look for input from the Agency Administrators as to the AHIMT's performance at the incident For the AHIMT to meet with the Responsible Official Present their observations of the team's priorities, accomplishments, and challenges Look for input from the Agency Administrators as to the AHIMT's performance at the incident

52. Slide 5-52 Debriefing of the team's performance Team members only Discuss lessons learned, performance issues, changes in team practices, etc. Open and frank discussion Intended to improve team performance Debriefing of the team's performance Team members only Discuss lessons learned, performance issues, changes in team practices, etc. Open and frank discussion Intended to improve team performance TEAM DEBRIEFING

53. Slide 5-53 Demonstration: The Planning Meeting Activity 5.1 Planning Meeting Demonstration

54. Slide 5-54 PLANNING MEETING AGENDA 1.Briefing on situation and resource statusOSC 2.Set/Review Incident ObjectivesPSC, IC Plot control lines, establish Branch/Division boundaries, and identify Group assignmentsOSC 4.Specify tactics for each Division/GroupOSC 5.Specify resources needed by Division/GroupOSC, PSC 6. Specify safety mitigation measures for identified hazards in Division/GroupsSOFR 7.Specify operations facilities and reporting locations on mapOSC, PSC, LSC 8.Develop resource and personnel orderLSC 9.Consider Communications, Medical, and Traffic Plan requirements PSC, LSC 10.Specify finance issues and mattersFSC 11.Outline issues related to assisting and cooperating agenciesLOFR 12.Consider information issues internal and external to the incidentPIO 13. Finalize, approve IAP.PSC, IC IC=Incident Commander SOFR=Safety Officer LOFR=Liaison Officer PIO =Public Information Officer PSC=Planning Section Chief OSC=Operations Section Chief LSC=Logistics Section Chief FSC=Finance/Administration Section Chief

55. Slide 5-55 Activity 5.2 Central City’s Independence Day Festival Incident Action Plan

56. Slide 5-56 SIMULATION OBJECTIVES Follow the planning process Develop and complete an IAP Conduct all meetings (Initial Strategy, Tactics, Planning) Follow the planning process Develop and complete an IAP Conduct all meetings (Initial Strategy, Tactics, Planning) Upon completion of the IAP: IAP review Planning process review

57. Slide 5-57 WEATHER Partly cloudy Temperatures in the 30s Light north winds Partly cloudy Temperatures in the 30s Light north winds

58. Slide 5-58 1 2 3 4 5 RSTUVQ Park Lake 32 31 30 33 Roaring RiverRoaring River 34 32 31 30 33 34 29 35 PW 6 Map Key: 1. Fireworks display 2. Concert stage 3. Food & Beverage vendors 4. Speaker platform 5. Carnival/Game concession area 6. Parking

59. Simple Objectives 1.Provide for public and responder health and safety. 2.Ensure the conduct of safe and effective festival. 3.Develop contingency plans for possible protests, WMD, and civil disturbance during the Festival. 4.Manage the public safety portion of the festival 1.Provide for public and responder health and safety. 2.Ensure the conduct of safe and effective festival. 3.Develop contingency plans for possible protests, WMD, and civil disturbance during the Festival. 4.Manage the public safety portion of the festival Slide 5-59

60. Slide 5-60 INDEPENDENCE DAY FESTIVAL Expected attendance of 20,000 people Multiple food stations Live cultural performance on stage with Evening fireworks display VIP/Dignitary attendance Expected attendance of 20,000 people Multiple food stations Live cultural performance on stage with Evening fireworks display VIP/Dignitary attendance

61. Slide 5-61 Activity 5.3 Operations Briefing Demonstration Activity 5.3 Operations Briefing Demonstration

62. Valley View Road Eastern Sea Harris Ridge ICP Highway Group () () (Div A) (Div Z) DP- 2 X DP- 1 X DP- 3 X Mud Slide Incident

63. Slide 5-63 UNIT SUMMARY How to gather information to formulate an IAP. How team members work independently and collectively in developing an IAP. How to conduct or participate in an AHIMT Planning Meeting. How to conduct and participate in AHIMT Operations Briefing. How to prepare an IAP and how to use it in the Operations Briefing. How to gather information to formulate an IAP. How team members work independently and collectively in developing an IAP. How to conduct or participate in an AHIMT Planning Meeting. How to conduct and participate in AHIMT Operations Briefing. How to prepare an IAP and how to use it in the Operations Briefing.