1. Basics of Mississippi PearsonAccess 2014-2015 SATP2 and MST2 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.1

2. Pearson Program Team – Greetings!! Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. 2

3. Online Testing Overview Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.3

4. Online Testing Components Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved. PearsonAccess (Administrative Website) http://www.pearsonaccess.com/ms/ Used by District Test Coordinators, School Test Coordinators, and Test Administrators – Manage Student Data – Create, Modify, Monitor Online Test Sessions – Manage User Accounts & Security TestNav (Online Component of PearsonAccess) TestNav 7.5 Used for SATP2 and MST2 Used by Students to take computer based test Browser-based application Proctor Caching – Mandated for Mississippi Online Accelerates the delivery of test content Reduces the amount of bandwidth required for online testing System Check Assists technology personnel with site readiness 4

5. TestNav 7.5 TestNav™ 7.5 is a “zero-footprint” browser-based test delivery system that requires no download or installation by our customers. TestNav 7.5 lowers the labor required to implement and maintain the test delivery system. TestNav installs its components when the student launches it to take a test, and removes its components once the test is over. TestNav 7.5 is cross-platform: compatible with Windows and Mac operating systems. Students log in by means of “authorization tickets” that provide one-time access to specific tests. 5 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.5

6. Best Practices and Recommendations Performance: Use Proctor Caching for best network performance. Use System Check extensively to test Proctor Caching and network environment before live testing. Use System Check to test wireless network capacity if using wireless clients. Testing Computers: Use System Check to validate that testing machines meet minimum requirements. Freeze browser, Adobe Flash Player, & Java environment if possible. Energy Saving features can interrupt testing, so the recommendation is to set those to not trigger during the length of the test. 6 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.6

7. Best Practices and Recommendations Testing Computers: -Prevent applications that launch automatically Any applications that may automatically launch on a computer should be configured not to launch during testing sessions. Common applications that may launch automatically include: – Anti-virus software performing automatic updates – Power management software on laptops warning of low batteries – Screen Savers – Email with Auto message notification 7 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.7

8. Best Practices and Recommendations For wireless testing: Wireless access points – more is better Limit the number of computers per wireless access point Distance – closer is better Limit obstructions Use the System Check Utility to verify that you have the appropriate amount of bandwidth for online testing Try a small number first for proof of concept Do not roll out a few hundred on the first attempt (baby steps) 8 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.8

9. Site Readiness Checklist 1. Identify Technology Coordinators 2. Configure firewall, content filter, proxy server and spam filter 3. Identify the testing rooms and the number of workstations to be used for testing 4. Identify the Proctor Caching machine(s) and install Proctor Caching 5. Complete the System Check tests to verify testing workstation readiness and the number of concurrent testers supported using Proctor Caching 6. Update testing workstations to comply with TestNav hardware/software requirements 7. Enter TestNav configuration(s) in PearsonAccess site 9 Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.9

10. PearsonAccess – Updates to Mississippi Home Page Administrative website used for managing student data and creating/managing online test sessions. http://www.pearsonaccess.com/ms/http://www.pearsonaccess.com/ms/ Three separate access points: Operational (Home Tab) Support Training Center Note: Go to PARCC Assessment Link has been updated to take users to the PearsonAccess Next site. Make sure you are working in the correct site! Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.10

11. PearsonAccess – Mississippi Call Matrix Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.11 This will give you information on who to call for each topic.

12. Important Support Documents Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.12 The MS PearsonAccess User Guide and other documents are available now through http://www.pearsonaccess.com/mshttp://www.pearsonaccess.com/ms You do not need a password to enter the Support tab in PearsonAccess. Please get familiar with this site and use it frequently!

13. Important Support Documents Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.13 The Mississippi PearsonAccess User Guide – Additional Information for Testing contains important “Lessons Learned” updates with screenshots to help you get ready for the upcoming online testing windows. This document is found on the Support > User Documentation tab.

14. Key Resources Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.14 In addition to reading the MS PearsonAccess User Guide, please review the training videos under the Training link on the Support tab in PearsonAccess. It is extremely important that all DTCs, School Test Coordinators (STCs), and Test Administrators (TAs) start getting familiar with PearsonAccess and TestNav.

15. Using PearsonAccess – General Overview 15 MST2 Under the Support tab, look for the FAQs at the bottom. Click on the Training link. You will see another link called the PearsonAccess Functionality Overview. Clicking on this link will give you a list of general PearsonAccess “mini courses” that you can review to refresh your knowledge about PearsonAccess.

16. Online Testing Practice Tutorial and ePATs 16 MST2 Don’t forget the ePATs!! Location of the TestNav Tutorial and ePATS on PearsonAccess Location of the MST2 ePAT User Guide in the Public Access Folder on SharePoint. Note: Link to PA ePATs also in SharePoint folder.

17. PearsonAccess Practice: Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.17 Utilize the PearsonAccess Training Center. This site provides an opportunity to practice PearsonAccess tasks. The Training Center requires username and password setup. The account must be set up by the DTC. The Training Center is located at www.pearsonaccess.com/ms under the Training Center tab. Note: the Brown Color on this page!

18. PearsonAccess Practice: Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.18 C reate Sample Students Because the Training Center contains no “live” student data, you will need to create sample students before you can practice using the Training Center. To Create Sample Students 1. Click Create Students on the Home tab to go to the Create Sample Students screen. 2. Enter the required fields, and then click Create Students. Note: Sample students can only be created at the school level.

19. PearsonAccess Practice: Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.19 Select the Organization (school name). Fill in all required information with “mock” data – see below.

20. Select Yes – Create Students. The new group (XYZ) is now created with four students. Note: All four students’ names are “New Student”. You can change the name by going into the Student Data tab and Manage Student Data to edit the names, if needed. PearsonAccess Practice: Training Center Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.20

21. PearsonAccess – Home Page after Login Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.21

22. PearsonAccess: Online Registration/Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.22 How do I register/validate students for online testing? 1.Confirm student list 2.Confirm the students are in a Group 3.Confirm the students have a test assigned 4.Create Test Sessions and add students to the sessions 5.Proctor Cache

23. PearsonAccess: Online Registration/Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.23 Step 1: Confirm student list -Go to Test Management > Register Students -On the Register Students tab, verify the students who need to test Online are listed and the student data is correct. -Register any unregistered students. If a student is not found under the Registered or Unregistered list they will need to be added. Note: If this is a former student without a Student Identification Number, MSIS #, please contact the Pearson Coordinator. -Go to Student Data > Manage Student Data to add your new student if you need to add students. Do this during the validation window. Step-by-step instructions can be found in the MS PearsonAccess User Guide and Online Testing Training-Registering Students During the Validation Window.

24. PearsonAccess: Online Registration/Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.24 Step 2: Confirm the students are in a GROUP (1)You can do this by individual students -Select the Registered Students option button. -Search for the student. -Click the name of the student. -Click the Assigned Groups tab. (2) You can view the entire list by the Group. - Select Test Management > Register Students. View by Groups. NOTE: All students loaded from MDE pre-ID file are preloaded in a SCIENCE TEST or US HISTORY Group.

25. PearsonAccess: Online Registration/Validation – Changing Groups Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.25 Why Move Students into a new group? You do not have to regroup your students. If you want more detailed score reports then you will have to move the students. This process will be much easier if you are organized before starting the steps below. Make sure you have accurate lists of students to aid you in this process. List all group names before beginning the process. For example, if you want to move students into teacher class groups, put the teacher name and grade level or class period (i.e., Jones – Gr 8, Smith – Gr 5) at the top of the list of students you will move. Limit the group names to 20 characters.

26. PearsonAccess: Online Registration/Validation – Changing Groups Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.26 How To Move Students into a new group. 1.Go to Test Management > Register Students. 2.Once you are on the screen, select the Groups option button. 3.Click Add Group. 4.Select the organization (school name) in which the group will be located. (Note if you are the STC, you will only have one choice.) 5.Click Save to add the group. (Note: A student list will appear before you save. Save the new group name first and you can check and move the students in the next steps.)

27. PearsonAccess: Online Validation – Changing Groups Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.27 How To Move Students into a new group – continued 6. When you click the Save button, you will be taken back to the list of groups. 7. Click the name of the group with all students listed (SCIENCE TEST). 8.Select the check box for the students to be moved. 9. When all students have been selected, click the Move Students button. Double check your total students and names under each group to ensure that the students have moved!

28. PearsonAccess: Online Registration/Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.28 Step 3: Confirm the students have a test assigned 1.All students loaded from the MDE pre-ID file have been assigned to the SATP2 Test or the Grade 5, the Grade 8 science test. 1.If you need to check a student’s test assignment, please click on the student name from the Registered Student List and check the Assigned Test. If you need to add another test, i.e., SATP2 test, click the Add Test button.

29. PearsonAccess: Online Registration/Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.29 Step 4: Create TEST SESSIONS and add students to the sessions -Go to Test Management > Manage Test Sessions. -Click New Session. -Enter the session details. Be sure to click “Main” under Default Form Group Type” for regular students. If the session is for students with accommodations and involves paper copies, select “Accommodation” under the Default Form Group Type field. All students in the computer lab during the Read-aloud SESSION must have the same Read-Aloud accommodation on their IEP.

30. PearsonAccess: Online Registration/Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.30 Notice that the Read Aloud by Test Examiner is “grayed out” and cannot be changed. This is because the TA will be reading the test to the students from a booklet not from the computer. Click Save after entering all session details to save the new session. -Add or MOVE students to the test session either by group or by individual student. (See previous instructions about moving students into sessions.) Step 4: Create test sessions and add students to the sessions - continued To match the paper accommodation form to the online form, the students must be placed in the “Accommodation” Default Form Group Type when they are assigned a test session in PearsonAccess. Note: If there are students, former or current, who are registered for the online test and they are not testing, they should not be included in a Test Session. These students can remain on the “Registered List” and no further action will be needed.

31. PearsonAccess: Online Registration/Validation Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.31 Step 5: Proctor Cache -Go to Test Management > Manage Test Sessions. -Click a session. -Click Proctor Caching. The Proctor Caching button will be disabled and you will not be able to cache the test content for the test session if you do not have access to proctor caching, or if the ability to proctor cache is not within the defined functionality date. -Review the Proctor Caching information, and then click Next. -The Proctor Caching Diagnostics screen opens in a new window. Refer to the Proctor Caching 7 User’s Guide for further details of Proctor Caching.

32. Additional Accommodations Guidelines: Steps to assigning codes (during validation window) 1. After logging into PearsonAccess, select the appropriate Test Administration name. (Click Change to the right of the Test Administration name if you need to change the administration after logging into the system. 2. Go to Test Management > Register Students 3. Find the student that needs to have an accommodation code added. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.32

33. Additional Accommodations Guidelines: Steps to assigning codes 4. Select Assigned Test tab and click on the test name. 5. Select Edit button. 6. Enter the appropriate accommodation code(s) and Save. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.33

34. Online Testing: English II Seal Codes (SATP2 New Framework ONLY) Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.34 Information in the PearsonAccess User Guide and the SATP2 Online Test Administrator’s Manual Seal codes are generated under the Authorization button. Click on Seal Codes from the drop down menu.

35. Online Testing: Printing Authorization Tickets (Day before testing or day of testing) Each student will need a Student Authorization Ticket to log into the test session. Click on Authorizations > Student Authorizations to create a PDF document that has each student’s testing credentials. Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.35 The ticket will contain the student name, session name, test URL, Login ID, and a Unique Test Code that students will use to access the test. The tickets are secure documents that will be collected at the end of the testing session each day and destroyed. Step-by-step instructions can be found in the MS PearsonAccess User Guide.

36. Online Testing: Authorization Ticket Sample Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.36 FAQ: If you move an absent student into another session, you will have to print another Student Authorization ticket. The Test Code (password) will be different.

37. Day(s) of Online Testing: Starting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.37 A session must be manually started before students in the session can log in and begin taking a test online. Go to Test Management > Manage Test Sessions and click a session name. Click the Start button. Make sure the TA or the STC has access to start and stop a test session. Step-by-step instructions can be found in the MS PearsonAccess User Guide.

38. Day(s) of Online Testing: Monitoring the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.38 After testing begins, you can monitor the status of each student in the session. It is a good idea to keep track of each student’s testing status. Go to Test Management > Manage Test Sessions > View by: Test Sessions. Click the session you would like to monitor. Refresh button next to Status can be helpful to monitor session. After 14 minutes of inactivity on PearsonAccess, the system will time out.

39. Day(s) of Online Testing: Resuming the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.39 If a student exits TestNav (unintentionally or intentionally) before completing a test, then the STC or TA must resume the student’s same test for the student to continue testing. -Go to Test Management > Manage Test Sessions > and click the name of session to see Session Details. -From the session details screen, click the checkbox next to the name for the student. You cannot resume a student who has a Ready, Submitted, or Marked Complete status. -Click Resume Test. More details on Resuming a Test can be found in section 10.0 Test Management in the Mississippi PearsonAccess User Guide.

40. Day(s) of Online Testing: Pausing and Exiting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.40 When the student is in the online test and clicks the Exit button at the top right corner of the screen, the box below will appear with three options.

41. Day(s) of Online Testing: Pausing and Exiting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.41 If the Exit button was clicked by mistake, the student can click the X Return to Test or the first option “I want to return to the test.” A green button will appear (Return to Test). The student should click the green button to return to the test.

42. Day(s) of Online Testing: Pausing and Exiting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.42 The second option, “I want to exit this test and finish later” allows the student to PAUSE and exit the test. The student will be able to return to the test at a later time. This option can be used if the student needs to go to the restroom, has Accommodation 25, or has any other emergency. When the student clicks the green Finish Later button, the test is paused. The student will then click on Close TestNav to close the test. The student will be allowed to resume the test where he/she left off after the TA clicks the Resume Test beside the student’s name in the Session Details screen.

43. Day(s) of Online Testing: Pausing and Exiting the Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.43 The third option, “I am finished with this test and I want to submit my final answers” should ONLY be selected when the student is ready to submit a test for scoring. When the student clicks the green Final Submit button, the test closes, and the student will NOT be able to return to the test.

44. Day(s) of Online Testing: Marking the Test Complete Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.44 You can mark a single student’s test complete, or you can mark multiple students’ test complete. STCs or TAs would mark a student complete if (1) a student completes the test and accidentally exits a test instead of clicking Submit; or (2) a possible invalidation situation occurs with a student (illness, electronic violation, possible cheating, etc.) Before marking a student’s test complete, ensure that you understand the reason the student exited the test without submitting it. If the student needs to be invalidated, the DTC must gain permission from the OSA by using the Invalidation Survey Tool.

45. Day(s) of Online Testing: Remove and Move Students After Sessions Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.45 A student should not be marked “complete” if the student was absent and is still in Ready status. The student should be MOVED to another session. Click in the box next to the student name and then click the Move button to select the session. A student should not be marked “complete” if the student was absent, still in Ready status, and NEVER tested. The student should be REMOVED from the session. Click on the student name and click the Remove button.

46. Online Testing: Stopping a Test Session Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.46 After all students have completed the test and submitted their responses, you should manually stop the session. Test sessions must be stopped for tests to be scored. More information can be found in the MS PearsonAccess User Guide.

47. Online Testing: Early Warning System Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.47 Certain circumstances, such as loss of an Internet connection, trigger the “Early Warning System” (EWS) on the interface that students see during testing. The EWS alerts students to possible problems with the transmission of their test data and allows the test administrator to take action to ensure student responses are captured. Work with the Technology Coordinator assigned to assist your school on the day of testing. For more details on the EWS and screenshots of possible scenarios, view the Online Test Administrator Quick Reference Guide located on the Support tab > User Documentation link on PearsonAccess.

48. After Online Testing: Steps for DTC/STC Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.48 After testing, the DTC should make sure the STCs have completed the following tasks: a.collected, accounted for, and securely disposed of the Student Authorization Tickets and Seal Code Tickets (if applicable); b.destroyed all scratch paper according to the District/School Security Plan; c.reported any testing incidents and provided all student invalidations needed; d.filed copies of security documents (seating charts, testing schedules, etc.,) for each testing session; e.accounted for all secure Test Booklets received; and f.packaged secure Test Booklets, used and unused, according to packing instructions

49. After Online Testing: Invalidations Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.49  DTCs must submit invalidation request via a survey to the Office of Student Assessment.  If the invalidation is not approved, the student’s test will be scored and reported.  If the student was not able to complete the test, the Test Administrator must click on the check box next to the student’s name within the session and select “Mark Test Complete”. You will not have the option to select an invalidation reason (Did Not Finish, Student Refused to Take Test, Unfair Advantage, or Invalid Test). You will indicate the invalidation reason in the MDE Invalidation Survey Request Form.

50. Questions about the use of PearsonAccess? PearsonAccess Support Center 1-888-705-9412 Monday through Friday 6:00 a.m. – 7:30 p.m., Central Time Copyright © 2010 Pearson Education, Inc. or its affiliates. All rights reserved.50