1. P LACE HOLDER FROM P ART 1

3. AGENDA -What is the purpose? -Who are those responsible? -Relate to job function. -Importance ● W HAT IS A DISBURSEMENT ● D IFFERENT TYPES OF DISBURSEMENTS ● W HAT YOU NEED TO KNOW PRIOR TO FILLING OUT A DISBURSEMENT ● H OW TO COMPLETE A DISBURSEMENT ●H OW AND WHEN WILL THE DISBURSEMENT GET TO MY DISTRICT

4. Learning Objectives ● U NDERSTANDING AN ALLOTMENT DISBURSEMENT ● U NDERSTANDING THE THREE TYPES OF ALLOTMENT DISBURSEMENTS : ● REQUIRED INFORMATION YOU NEED TO KNOW PRIOR TO REQUESTING AN ALLOTMENT DISBURSEMENT

5. A LLOWABLE PURCHASES T HE A LLOTMENT D ISBURSEMENT REQUEST IN EMAT ENABLES SCHOOL DISTRICTS AND OPEN ENROLLMENT CHARTER SCHOOLS TO USE IMA FUNDS FOR : ●N ON -S TATE ADOPTED I NSTRUCTIONAL M ATERIALS ●T ECHNOLOGICAL EQUIPMENT ●T ECHNOLOGY S ERVICES

6. A LLOTMENT D ISBURSEMENTS CLICK ‘A LLOTMENT D ISBURSEMENT ’ ON THE D ISTRICT S TART P AGE

7. S UMMARY SCREEN C REATE A NEW A LLOTMENT D ISBURSEMENT TRANSACTION V IEW SAVED REQUESTS V IEW PREVIOUSLY SUBMITTED / APPROVED REQUESTS

8. TYPES OF DISBURSEMENTS ● I NSTRUCTIONAL M ATERIALS ● T ECHNOLOGICAL E QUIPMENT ● T ECHNOLOGY S ERVICES

9. I NSTRUCTIONAL M ATERIALS D ISBURSEMENT ● U SED BY DISTRICTS TO REQUEST FUNDS FOR INSTRUCTIONAL MATERIALS THAT ARE NOT S TATE B OARD OR C OMMISSIONER ADOPTED. ● E XCEPTION : D ISTRICTS CAN USE FUNDS IF WANTING TO PURCHASE INDIVIDUAL COMPONENTS OF AN ADOPTED PROGRAM.

10. C REATING AN INSTRUCTIONAL MATERIALS TYPE OF DISBURSEMENT REQUEST CLICK ‘ ALLOTMENT DISBURSEMENT ’ ON THE DISTRICT START PAGE

11. I NSTRUCTIONAL M ATERIALS D ISBURSEMENT C LICK ‘ NEXT ’ IN THE TRANSACTION ID COLUMN

12. I NSTRUCTIONAL M ATERIALS TYPE C HOOSE ‘ INSTRUCTIONAL MATERIALS ’ FROM THE DROP DOWN MENU C LICK OK

13. I NSTRUCTIONAL M ATERIALS S CROLL DOWN TO THE BLANK DISBURSEMENT CATEGORY BOX C LICK THE MAGNIFYING GLASS

14. I NSTRUCTIONAL M ATERIALS CATEGORIES THE DISBURSEMENT CATEGORIES AVAILABLE FOR THE INSTRUCTIONAL MATERIALS TYPE OF REQUEST ARE SHOWN

15. I NSTRUCTIONAL M ATERIALS CATEGORIES C HOOSE A DISBURSEMENT CATEGORY FOR YOUR REQUEST

16. D ISBURSEMENT CATEGORY ENTRIES E NTER THE REQUESTED INFORMATION FOR EACH FIELD THAT IS SPECIFIC TO THE DISBURSEMENT CATEGORY

17. SUPPLEMENTAL MATERIALS CATEGORY FIELDS P UBLISHER T ITLE I SBN L ANGUAGE S UBJECT AREA C OURSE NAME M ATERIAL TYPE G RADE LEVEL # OF STUDENTS SERVED C OPYRIGHT YEAR M EDIA FORMAT T EKS % Q UANTITY U NIT PRICE

18. A DDING ADDITIONAL LINES C LICK THE (+) SIGN, AT THE END OF THE LINE, TO ADD A DDITIONAL LINES TO THE DISBURSEMENT REQUEST

19. A DDING DISBURSEMENT CATEGORIES C LICK THE (+) SIGN, TO THE RIGHT OF THE CURRENT DISBURSEMENT CATEGORY TO ADD A DDITIONAL DISBURSEMENT CATEGORIES TO THE DISBURSEMENT REQUEST

20. A DDING D ISBURSEMENT CATEGORIES C LICK THE MAGNIFYING GLASS TO CHOOSE THE NEW DISBURSEMENT CATEGORY

21. S AVE WORK S CROLL UP C LICK ‘ SAVE WORK ’ ONCE YOU HAVE ENTERED ALL OF THE REQUESTED INFORMATION FOR THE LINE

22. C ANCEL A DISBURSEMENT C LICK ‘C ANCEL D ISBURSEMENT ’ TO CANCEL THE TRANSACTION

23. C ERTIFY & SUBMIT THE REQUEST S CROLL DOWN C LICK ‘ CERTIFY & SUBMIT ’ ONCE YOU HAVE SAVED

24. C ERTIFY DISBURSEMENT E NTER TELEPHONE NUMBER C LICK ‘ OK ’

25. SUBMIT SUCCESSFUL S TATUS WILL UPDATE TO ‘ SUBMITTED ’ N EW TRANSACTION ID # IS GENERATED

26. D ISBURSEMENT SUMMARY REPORT C LICK ‘ VIEW / PRINT DISBURSEMENT SUMMARY ’ TO PRINT FOR YOUR RECORDS

27. 27 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE DISBURSEMENT REQUEST SUMMARY WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

28. D ISBURSEMENT SUMMARY SAMPLE ONLY

29. TECHNOLOGICAL EQUIPMENT DISBURSEMENT U SED BY DISTRICTS TO REQUEST FUNDS FOR TECHNOLOGICAL EQUIPMENT T ECHNOLOGICAL EQUIPMENT --H ARDWARE, DEVICE, OR EQUIPMENT NECESSARY FOR INSTRUCTIONAL USE IN THE CLASSROOM, INCLUDING TO GAIN ACCESS TO OR ENHANCE THE USE OF ELECTRONIC INSTRUCTIONAL MATERIALS, OR FOR PROFESSIONAL USE BY A CLASSROOM TEACHER

30. C REATING A TECHNOLOGICAL EQUIPMENT TYPE OF DISBURSEMENT REQUEST CLICK ‘ ALLOTMENT DISBURSEMENT ’ ON THE DISTRICT START PAGE

31. T ECHNOLOGICAL EQUIPMENT D ISBURSEMENT C LICK ‘ NEXT ’ IN THE TRANSACTION ID COLUMN

32. T ECHNOLOGICAL EQUIPMENT TYPE C HOOSE ‘ TECHNOLOGICAL EQUIPMENT ’ FROM THE DROP DOWN MENU C LICK OK

33. T ECHNOLOGICAL EQUIPMENT CATEGORY S CROLL DOWN TO THE BLANK DISBURSEMENT CATEGORY BOX C LICK THE MAGNIFYING GLASS

34. T ECHNOLOGICAL EQUIPMENT CATEGORIES C HOOSE A DISBURSEMENT CATEGORY FOR YOUR REQUEST

35. T ECHNOLOGICAL EQUIPMENT CATEGORIES THE DISBURSEMENT CATEGORIES AVAILABLE FOR THE TECHNOLOGICAL EQUIPMENT TYPE OF REQUEST ARE SHOWN

36. T ECHNOLOGICAL EQUIPMENT E NTER THE REQUESTED INFORMATION FOR EACH FIELD THAT IS SPECIFIC TO THE DISBURSEMENT CATEGORY

37. C OMMON CATEGORY FIELDS P RODUCT DESCRIPTION G RADE LEVEL # OF STUDENTS SERVED P RIMARY USE MANUFACTURER A SSISTIVE TECHNOLOGY Q UANTITY U NIT PRICE

38. S AVE WORK S CROLL UP C LICK ‘ SAVE WORK ’ ONCE YOU HAVE ENTERED ALL OF THE REQUESTED INFORMATION FOR THE LINE

39. C ERTIFY & SUBMIT THE REQUEST S CROLL DOWN C LICK ‘ CERTIFY & SUBMIT ’ ONCE YOU HAVE SAVED

40. C ERTIFY DISBURSEMENT E NTER TELEPHONE NUMBER C LICK ‘ OK ’

41. D ISBURSEMENT SUMMARY C LICK ‘ VIEW / PRINT DISBURSEMENT SUMMARY ’ TO PRINT FOR YOUR RECORDS

42. D ISBURSEMENT SUMMARY SAMPLE ONLY

43. TECHNOLOGY SERVICES DISBURSEMENT U SED BY DISTRICTS TO REQUEST FUNDS FOR TECHNOLOGY SERVICES ● S ALARIES FOR EMPLOYEES PROVIDING TECHNICAL SUPPORT ● PROFESSIONAL DEVELOPMENT ● C ONTRACTED SERVICES

44. C REATING A TECHNOLOGY SERVICES TYPE OF DISBURSEMENT REQUEST CLICK ‘ ALLOTMENT DISBURSEMENT ’ ON THE DISTRICT START PAGE

45. T ECHNOLOGY SERVICES D ISBURSEMENT C LICK ‘ NEXT ’ IN THE TRANSACTION ID COLUMN

46. T ECHNOLOGY SERVICES TYPE C HOOSE ‘ TECHNOLOGY SERVICES ’ FROM THE DROP DOWN MENU C LICK OK

47. T ECHNOLOGY SERVICES S CROLL DOWN TO THE BLANK DISBURSEMENT CATEGORY BOX C LICK THE MAGNIFYING GLASS

48. T ECHNOLOGY SERVICES CATEGORIES C HOOSE A DISBURSEMENT CATEGORY FOR YOUR REQUEST

49. T ECHNOLOGY SERVICES CATEGORIES THE DISBURSEMENT CATEGORIES AVAILABLE FOR THE TECHNOLOGY SERVICES TYPE OF REQUEST ARE SHOWN

50. T ECHNOLOGY SERVICES E NTER THE REQUESTED INFORMATION FOR EACH FIELD THAT IS SPECIFIC TO THE DISBURSEMENT CATEGORY

51. C OMMON CATEGORY FIELDS ● S ERVICE DESCRIPTION ● S ERVICE AUDIENCE ● Q UANTITY ● U NIT PRICE ●

52. S AVE WORK S CROLL UP C LICK ‘ SAVE WORK ’ ONCE YOU HAVE ENTERED ALL OF THE REQUESTED INFORMATION FOR THE LINE

53. C ERTIFY & SUBMIT THE REQUEST S CROLL DOWN C LICK ‘ CERTIFY & SUBMIT ’ ONCE YOU HAVE SAVED

54. C ERTIFY DISBURSEMENT E NTER TELEPHONE NUMBER C LICK ‘ OK ’

55. D ISBURSEMENT SUMMARY C LICK ‘ VIEW / PRINT DISBURSEMENT SUMMARY ’ TO PRINT FOR YOUR RECORDS

56. D ISBURSEMENT SUMMARY SAMPLE ONLY

57. ● I N PROGRESS – USER SAVED ● S UBMITTED – SUBMITTED TO TEA FOR REVIEW AND APPROVAL ● A PPROVED – MATERIAL OR EQUIPMENT IS AN ALLOWABLE PURCHASE WITH IMA FUNDS FUNDS WILL BE SENT ELECTRONICALLY TO DISTRICT / CHARTER SCHOOL WITHIN 7-10 DAYS THREE DISBURSEMENT STATUSES

58. I N PROGRESS STATUS T HE S TATUS COLUMN SHOWS ‘ IN PROGRESS ’ C HANGES CAN BE MADE AT ANY TIME WHILE IN THIS STATUS

59. M AKING CHANGES TO D ISBURSEMENTS C LICK TRANSACTION ID # TO MAKE CHANGES TO AN ‘I N PROGRESS ’ DISBURSEMENT

60. S UBMITTED STATUS T HE S TATUS COLUMN SHOWS ‘ SUBMITTED ’ C AN MAKE CHANGES BUT MUST NOTIFY TEA TO RE - OPEN TO ‘ IN PROGRESS ’ STATUS

61. A PPROVED STATUS T HE S TATUS COLUMN SHOWS ‘ APPROVED ’ N O CHANGES CAN BE MADE

62. P AYMENT TO DISTRICTS / CHARTERS P AYMENT VOUCHER TO DISTRICT / CHARTER IS GENERATED ONCE REQUEST IS APPROVED C LICK ‘ VIEW PAYMENT INFORMATION ’ L INK AVAILABLE WHEN PAYMENT HAS BEEN SENT

63. 63 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE PAYMENT INFORMATION WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

64. P AYMENT TO DISTRICTS / CHARTERS SAMPLE ONLY

65. F AR FUND CODE 410 REVENUE ACCOUNT 5829 U NUSED FUNDS ROLL FORWARD EACH YEAR ACCOUNTING

66. Q UESTIONS :