2. Deborah Arnold, Procurement Contracting Officer Department of Purchasing and Contracting

3. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 2  Introductions  RFP 7295 ONLY  Restrooms  Cell Phones: Please turn off or put on vibrate  Focus on main points of RFP only  Sign-in Sheets

4. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 3 The Process  Structured Best Value Process  Best Value to the County – All factors, including fiscal, will be considered  RFP to result in a cost reimbursement contract Deadline for Questions 3:00 P.M., Wednesday, April 6, 2016  Questions must be submitted via email.  Refer to the Cover Letter in the RFP for additional information.

5. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 4  Addendum/addenda will be issued with clarifications and/or changes  Proposals will be evaluated per the RFP Evaluation and Submittal Requirements as stated in the RFP.  All proposals are due PRIOR to: 3:00PM on Tuesday, April 26, 2016 The Process

6. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 5  Cover Letter  P&C 600 Form  Representations and Certifications  Nondisclosure Indemnification Agreement  Contract Conflict Certification  RFP Terms and Conditions  RFP Evaluation and Submittal Requirements  Draft Contract Exhibits Review of the RFP

7. PC 600 Form  Proposal due date and time  PCOs e-mail address  Offeror contact person and contact information  The completed P&C 600, becomes Page 1 of the proposal. April 1, 2016Deborah Arnold, Procurement Contracting Officer 6

8.  Double-click on the form to complete the fillable sections. Print and submit with proposal.  The form provides information required by the County for tracking of metrics  The completed Reps and Certs form is to be submitted as Page 2 of the proposal. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 7 Representations & Certifications Form

9.  Informs the County of proposal materials that are to remain confidential/proprietary  Pricing is excluded per California PRA  The completed Indemnification Agreement form is to be submitted as Page 3 of the proposal April 1, 2016 Deborah Arnold, Procurement Contracting Officer 8 Nondisclosure Indemnification Agreement

10.  Attach any disclosures to the form or declare “None.”  The completed Contract Conflict Certification Form is to be submitted as Page 4 of the proposal April 1, 2016 Deborah Arnold, Procurement Contracting Officer 9 Contract Conflict Certification

11. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 10  Order of Weighted Preference 1. Program Description 2. Experience, Proposed Organization, Management and Staffing 3. Fiscal 4. Contract Template/Insurance Acceptance Clause/ Exceptions(s) Statement Must be responsive in all areas! RFP Evaluation & Submittal Requirements

12. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 11 Shelly Tregembo Health and Human Services Agency Statement of Work

13. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 12  RFP Evaluation and Submittal Requirements:  Used by the County to evaluate and rank the proposals based on the responses.  Statement of Work (SOW):  Provides information on what the Offeror must do as the Contractor if awarded.  You provide the information requested  Describe how you will perform the services requested and described in the SOW The Bottom Line…

14. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 13  Draft Services Agreement  Exhibit B – Insurance Requirements  Remember: If you have any changes to recommend to either document, submit them in response to Submittal Requirement 4, or submit a Statement of Acceptance.  Exhibit C – Proposed Budget Contract Exhibits

15. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 14  Read the RFP several times  Use the prescribed format  Respond to ALL the RFP Evaluation and Submittal Requirements as directed  Do NOT assume the evaluator(s) know you  Register on BuyNet  Add the following commodity code to your profile: 8512170000  Check the website daily! Tips

16. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 15  Until Wednesday, April 6, 2016 at 3:00PM  Please submit questions in writing  Send by email to PCO only, NOT to any other County staff  Questions will be answered in writing in the subsequent addenda and will be posted on the BuyNet website  Please do not send questions after the stated due date as responses will not be provided Questions after Today

17. QUESTIONS BY EMAIL ONLY TO: Deborah.Arnold@sdcounty.ca.gov

18. April 1, 2016 Deborah Arnold, Procurement Contracting Officer 17  Follow the directions in the RFP  Refer to the RFP Terms & Conditions and the RFP Evaluation and Submittal Requirements  Deadline is absolute: Prior to 3:00 PM on Tuesday, April 26, 2016 Submission of Proposals