1. Job Analysis Questionnaire (JAQ) Orientation Session Comprehensive Classification Study City of Hampton, VA Management Advisory Group International, Inc. August, 2014

2. © Management Advisory Group, Inc. 2014 Management Advisory Group, Inc. (MAG) is a full-service HR consulting firm providing services in: classification reviews, job analysis and evaluation, position specifications, and fully integrated human resources software Hundreds of similar studies for local governments. MAG – Human Resources Consulting

3. © Management Advisory Group, Inc. 2014 This Presentation Will Cover: Project Scope/Project Goals Role of Employees Role of Supervisors Job Analysis Questionnaires

4. © Management Advisory Group, Inc. 2014 The City seeks to conduct a comprehensive Classification Study for: Approximately 2,400 positions Approximately 580 job classifications Scope of Project: The City seeks to conduct a comprehensive Classification Study for: Approximately 2,400 positions Approximately 580 job descriptions

5. © Management Advisory Group, Inc. 2014 This Project IS Designed To: Update Class Specifications Identify needed market adjustments and ensure external competitiveness Ensure internal equity Provide a process for future evaluation of positions

6. © Management Advisory Group, Inc. 2014 This Project IS NOT Designed To: Identify staffing levels Reorganize departments or functions Evaluate individual employee performance/capabilities Guarantee salary increases

7. © Management Advisory Group, Inc. 2014 Job Analysis Questionnaire © (JAQ) The essential data-gathering instrument of the Study Used for job analysis & job/class specification update Employees in scope of study complete questionnaires MAG provides JAQ completion progress list Supervisors review completed JAQs Review and analysis by MAG consultants

8. © Management Advisory Group, Inc. 2014 www.maginc.org View a tutorial if desired: -click PowerPoint version or -click flash version Click the JAQ button to access your Job Analysis Questionnaire Job Analysis Questionnaire © (JAQ)

9. © Management Advisory Group, Inc. 2014 Select City of Hampton, VA then Click Go Job Analysis Questionnaire © (JAQ)

10. © Management Advisory Group, Inc. 2014 Job Analysis Questionnaire © (JAQ) E-version (Online JAQ): Enter User ID & Password then Click Go User ID: Employee ID Password: Employee ID

11. © Management Advisory Group, Inc. 2014 JAQ Employee and Supervisor Information Page Enter Working Title (if different from official title) Check Promotion Date Select Supervisor from list ESSENTIAL: SET SUPERVISOR

12. © Management Advisory Group, Inc. 2014 Job Analysis Questionnaire © (JAQ) Main Menu Navigate easily to every JAQ page Checks show pages visited When completed, click Finished Print entire JAQ

13. © Management Advisory Group, Inc. 2014 List Essential Tasks Examples are available Enter Task Statements Rank order of Importance % of time spent on task

14. © Management Advisory Group, Inc. 2014 Areas of Responsibility for All Jobs Read carefully and select the level that best describes your job Give examples from your work of how the level selected applies to your job Click “Save” when finished with page

15. © Management Advisory Group, Inc. 2014 Education, Experience, Licenses & Certifications Select what you believe is required for your job, not what you have or came to the job with. Also, list any licenses or certifications that are associated with performing your job.

16. © Management Advisory Group, Inc. 2014 For Unavoidable Hazards and Sensory Requirements Select ALL that apply Give examples from your work of how the items selected apply to your job

17. © Management Advisory Group, Inc. 2014 Next Steps Completion of Job Analysis Questionnaires – Approximately two weeks (September 12 th ) – Supervisors review completed JAQs (September 19 th ) Classification Analysis Streamline Classification System by combining of titles Review internal equity Development of Draft Report Presentation of Final Report

18. © Management Advisory Group, Inc. 2014 Questions?