1. 504 Plans have been added to PlanMaker

2. You need FileMaker Pro 9, 10, or 11. (Contact your tech specialist if you need FileMaker added to your computer.) IP Addresses: 199.164.71.21 PlanMaker Elem 199.164.71.23 PlanMaker Middle 199.164.71.25 PlanMaker High

3. Open FileMaker Pro and Select Open Remote

4. Next to View, select Favorite Hosts and click Add

5. IP Addresses: 199.164.71.21 PlanMaker Elem 199.164.71.23 PlanMaker Middle 199.164.71.25 PlanMaker High

6. * Select the PlanMaker server in the left box * Select PlanMaker in the right box * Click Open

7. Account Name: Your Full Name (as it is in TERMS with capitals for your first and last name) Password: Grouper Password (If you do not know your password call Information Services at ext. 42415)

8. This Splash Screen will be the first thing that comes up. Click anywhere in this screen

9. As you add students with 504 plans at your school, your list may look like this after you log in This list may be empty when you first log in as seen below

10. To add new student, go to the Student Tab and click New Student.

11. The “Student Concierge” will pop up and you will click “OK”.

12. Select “ Search for Student ”.

13. Type in student’s last name OR student’s number and then click “OK”

14. A dialog box will open up that shows you the number of students that match your search.

15. A list of all the students with that last name will appear. Make sure you click on the specific student you want to add After you click on the student’s name, click on Create Student Record, which is on the bottom right-hand side of the page.

16. This pop-up box will appear. Click “OK” Close this window to go back to the list.

17. You need to click on the List tab.

18. This screen will appear. If you see the student’s name listed, click on the name once.

19. IF the student’s name does NOT appear on the list after you added the student in “Concierge” click the Search button on the bottom of the screen.

20. The following pop-up box will appear Click on Last Name After you click on “Last Name,” the following pop-up box will appear Enter in the Last Name of the student who you added in “Concierge” & click “OK” After you click “OK” the student’s name will show up on the List View

21. The following pop-up box will appear Make sure to click on the student’s name who’s plan you want to work on, and then click on the Student tab (see next slide)

22. Next, click on the Student tab and the screen below will appear. To enter in the 504 plan, you must click on “Create 504 Plan for…” Other demographic information from TERMS is available on this screen when you scroll down.

23. After you clicked on “Create 504 Plan for…,” the additional fields below should appear as displayed below. You do not have to enter any data in these fields. You can enter this data directly on the 504 plan. To access the electronic 504 plan, click on the Plan tab.

24. As soon as you click on the “Plan” tab, you will be taken to this screen

25. Pick the plan type. Your options are Initial, Revised, or Continuation.

26. Complete the dates and locations.

27. Type the names of the participants.

28. Complete the accommodations sections. The space is limited, so be concise.

29. There is no longer a section III on the 504 Plan for “Need for Special Accommodations during Standardized Testing.” This change was driven by the FLDOE. All testing accommodations that the student needs on a daily basis should be included in the student’s 504 plan, and will automatically be allowed for the FCAT or SAT as long as the accommodation is listed as an “allowable accommodation” in the FCAT or SAT manual, AND its an accommodation that occurs in school on a regular basis. Students are NOT ALLOWED to have FCAT/SAT ONLY accommodations.

30. Once you complete the electronic 504 plan, you must print it. The printed, hard copy is considered the “official copy.”

31. In order to print, you have to navigate through the following screens. VERY IMPORTANT: Pick a printer on the second screen that you would typically print to 1 st 2 nd 3 rd 4 th

32. After you finish printing, you come back to this screen.

33. This screen will appear. Next, click on the “List” tab In order to get back to your student list, click on the Demographics tab.

34. Close out PlanMaker by clicking “Quit FileMaker Pro.” Anything you typed in will be saved and visible the next time you log in.