1. © 2006 Open Grid Forum 2008 Events Europe & Asia RFP Analysis

2. © 2006 Open Grid Forum 2 OGF23 May/June 2008 Proposals received from: Lyon, France Barcelona, Spain Darmstadt, Germany Decision needed asap

3. © 2006 Open Grid Forum 3 Option 1 – Lyon, France Date: May 20-24, 2008 (Tuesday-Friday) In conjunction with CCGrid2008 (Sunday- Wednesday) Planning a 2-day Exhibition in middle of week (target 50 booths) INRIA is primary proposer (and host of CCGrid) Lyon Convention Center (we would have a floor) Sleeping room costs range from 120-190 euro (B&B) Attendance supplemented by CCGrid participants but likely at a lower cost

4. © 2006 Open Grid Forum 4 Lyon Business Model Revenue 300350400 Registration Revenue $160,300$187,000$215,000 Sponsorships Lanyards $3,000 Reception $15,000 Give Aways $3,000 Other Income $2,000 Total Revenue $183,300$210,000$238,000 Expenses Venue Expenses 71,550 Food & Beverage 79,17588,98298,790 Other Expenses 32,45033,95035,450 Total Expenses 183,175194,482205,790 OGF Staff Overhead 20,000 Estimated Surplus/Loss ($19,875)($4,482)$12,210

5. © 2006 Open Grid Forum 5 Discussion Points (Pros/Cons) CCGrid co-location may increase attendance & boost eScience Convention Center is reportedly one of the best in France INRIA well connected and possible EU partner GGF/OGF has not had an event in France Forced to a T-F schedule with overlap T-W (and Friday is Memorial Day weekend) Not a strong local enterprise base (Paris, Geneva, Grenoble all within a 1-2 hour train ride) Sponsorship money likely spent on Exhibition (which may fail given current targets), not on our sponsorship opportunities Extra hop from International Airport hub

6. © 2006 Open Grid Forum 6 Option 2 – Barcelona, Spain Date: 2-6 June (or 15-19 June) Barcelo Sants Hotel (4-star) “Best” of 4 options provided (based on cost) Meeting space in hotel Direct access to Central Rail Station and Underground Sleeping room costs – 135 - 150 euro (B&B) www.barcelosants.com

7. © 2006 Open Grid Forum 7 Barcelona Business Model Revenue 300350400 Registration Revenue $160,300$187,000$215,000 Sponsorships Lanyards $3,000 Reception $15,000 Give Aways $3,000 Other Income $2,000 Total Revenue $183,300$210,000$238,000 Expenses Venue Expenses 42,275 Food & Beverage 88,425100,131111,836 Other Expenses 61,85063,35064,550 Total Expenses 192,550205,756218,661 Less OGF Staff Overhead 20,000 Estimated Surplus/Loss ($29,250)($15,756)($661)

8. © 2006 Open Grid Forum 8 Discussion Points (Pros/Cons) GGF/OGF have never been in this part of Europe BSC a strong partner in OGF-EU; Good local support Barcelona is a popular place for Europeans Hotel is well connected to Airport and other parts of city (though inland and near industrial park) Reasonable meeting room rates Extra hop from International Hub June dates = hot weather and busy/pricey season for Barcelona Wireless costs based on Telefonica’s sponsorship

9. © 2006 Open Grid Forum 9 Option 3 – Darmstadt, Germany Dates: June 16-20 GSI is primary local host Accelerator facility for Heavy Ion Beams (plus other research) Support from local Tech university Darmstadtium Center (opens Jan 1) Sleeping rooms 60 – 120 euro (B&B)

10. © 2006 Open Grid Forum 10 Darmstadt Business Model Revenue 300350400 Registration Revenue $160,300$187,000$215,000 Sponsorships Lanyards $3,000 Reception $15,000 Give Aways $3,000 Other Income $2,000 Total Revenue $183,300$210,000$238,000 Expenses Venue Expenses 69,800 Food & Beverage 67,86075,75883,655 Other Expenses 48,95050,45051,350 Total Expenses 186,610196,008204,805 OGF Staff Overhead 20,000 Estimated Surplus/Loss ($23,310)($6,008)$13,195

11. © 2006 Open Grid Forum 11 Discussion Points (Pros/Cons) 25-minute train ride from Frankfurt am Main Airport Everything within walking distance and reasonable hotel costs GSI covering network costs Darmstadt not considered a key German city; close enough to draw enterprise from Frankfurt? Convention center is new, but expensive Local hosts are not well known in Grid circles People willing to go to Darmstadt for a second grid conference in Europe within 3 weeks?

12. © 2006 Open Grid Forum 12 Criteria for Ranking EU Venues CriteriaLyonBarcelonaDarmstadt Financial Model Surplus/Loss (350) 2 -$4.5K 1.5 -$15K 2 -$6K Hosting Partner4 (INRIA)3.5 (BSC)2.5 (GSI) Venue/Hotels43.54.5 Ease of Transport344.5 Additional Attendance 5 (CCGrid)4 (Location)3.5 (Frankfurt Airport) Sponsorship Potential 3.5 (due to exhibition) 44 Total21.520.521

13. © 2006 Open Grid Forum 13 OGF24 September/October 2008 Proposals received from: Singapore (Grid Forum Singapore) Taipei, Taiwan (Academia Sinica & NCHC) Decision desired as soon as is feasible

14. © 2006 Open Grid Forum 14 Option 1 – Taipei, Taiwan Date: Sept. 15-19, 2008 In conjunction with International Symposium on Grid Computing (~250 attendees in past) Joint hosting by Academia Sinica and NCHC Howard Plaza Hotel Sleeping rooms $115-130 (US Dollars)

15. © 2006 Open Grid Forum 15 Taiwan Business Model Revenue 300350400 Registration Revenue $160,300$187,000$215,000 Sponsorships Lanyards $3,000 Reception $15,000 Give Aways $3,000 Other Income $2,000 Total Revenue $183,300$210,000$238,000 Expenses Venue Expenses 34,000 Food & Beverage 77,75087,94598,100 Other Expenses 59,87061,37062,520 Total Expenses 171,620183,315194,620 Less OGF Staff Overhead 20,000 Estimated Surplus/Loss ($8,320)$6,685$23,380

16. © 2006 Open Grid Forum 16 Discussion Points (Pros/Cons) NCHC and ASGC are strongest grid players in Taiwan with significant government backing Both have proven track record of good events However, these two don’t normally collaborate perhaps due to competition for funding Reasonable hotel, venue, food costs and favorable exchange rate Co-locate with ISGC and Geo-Grid Workshop Probably ONLY opportunity to go there due to Beijing 2008 Taiwan is a long flight from US but shorter than Singapore Few EU carriers fly there Dates close to EGEE conference (late September)

17. © 2006 Open Grid Forum 17 Option 2 – Singapore Dates: Flexible at this point (mid-October possible) Biopolis Conference Center Hotels ~20 mins away requiring chartered buses In conjunction with GridAsia and Gelato ICE Forum Sharing of GridAsia sponsorship to reduce expense Grid Consortium Singapore would host (OGF Affiliate) Significant government support and sponsorship

18. © 2006 Open Grid Forum 18 Singapore (Biopolis) Business Model Revenue 300350400 Registration Revenue $160,300$187,000$215,000 Sponsorships Lanyards $3,000 Reception $20,000 Give Aways $3,000 Other Income $24,000 Total Revenue $210,300$237,000$265,000 Expenses Venue Expenses 28,620 34,000 Food & Beverage 57,80070,60080,400 Other Expenses 86,87088,37089,720 Total Expenses 173,290187,590204,120 Less OGF Staff Overhead 20,000 Estimated Surplus/Loss $17,010$29,410$40,880

19. © 2006 Open Grid Forum 19 Discussion Points (Pros/Cons) As an new OGF Affiliate and with strong government support, GF- Singapore is a strong host candidate Good track record with GridAsia events Willing to scale down GridAsia and use sponsorship for OGF24 Nice city for an event (safe, good airport) Direct flights for most EU carriers (LONG TRIP for US folks) Networking costs expensive ($40K) Biopolis is only facility that works financially Space limited for three events (OGF, GridAsia, Gelato) Requires 20 minute bus ride from hotel district but a few restaurants in area F1 Race (dates announced Aug’07) puts us into mid-October

20. © 2006 Open Grid Forum 20 Criteria for Ranking AS Venues CriteriaTaiwanSingapore Financial Model Surplus/Loss (350) 3.5 $6.6K 4 $16K Hosting Partner4 (ASGC & NCHC)4.5 (GF-Singapore) Venue/Hotels43 Ease of Transport3.53 Additional Attendance4 (ISGC, GeoGrid)4.5 (GridAsia, Gelato) Sponsorship Potential44.5 Total2323.5