1. Electronic Document Management System November 2007

2. What is EDMS Electronic Filing Document Management Workflow Electronic Court Files Electronic Notices Access – of court files on-line

3. What are the business problems we face with court files now? Paper case files can only be checked out by one person at a time. Paper case files not updated with recent filings. Clerk and Court staff time locating and delivering case files. There is not enough space in county courthouses.

4. What are the business problems we face with court files now? 2 Case file materials are damaged by repeated access. Case files and documents are lost, defaced, or stolen. Attorneys and judges cannot get timely access to case files. Mail delays

5. What are the business problems we face with court files now? 3 Judge travel and the need for access to the case file immediately. Judges and lawyers can not search by specific text in a paper case file.

6. Benefits of EDMS Reduced physical storage requirements. Time savings in locating and delivering files. Workload reduction. Greater accuracy/fewer errors. Increased efficiency. Minimized duplication of efforts. Greater job satisfaction.

7. Benefits of EDMS 2 Faster information turn-around/processing. Financial savings. Workplace flexibility. Around the clock access to court information and files. Standard forms accessible. Reduced mailing costs.

8. Scope of EDMS All Case types. All documents filed with the Court Day one forward. Pro Se Litigants. Kiosk in county courthouse for access to electronic court file.

9. How will Counties be impacted by EDMS? 1 County Attorney offices – Working PC with Windows – PDF software – Internet connections – Training will be supplied to the County Attorney office and staff by Judicial. Follow on support/training may need to be provided by County IT. – Some support and resources may need to be provided to integrate with Case Management Systems.

10. How will Counties be impacted by EDMS? 2 County Sheriff’s – Filing of papers – garnishments – PC and Internet connection – PDF software – Training

11. How will Counties be impacted by EDMS? 3 Kiosk and wireless – Judicial will install a Kiosk for pro se litigates and lawyers to use. PC, with printer and scanner. – Location and electrical – Perhaps called upon for troubleshooting, but not county responsibility – Electrical outlets in courtrooms

12. Implementation Strategy 2 pilot test counties Appellate courts Evaluation period. Modify software and other aspects of EDMS. Install by Judicial sub-district.

13. Implementation Strategy 2 Outreach to legal community. Training for judges and lawyers provided. Wireless access for lawyers in courtrooms and conference rooms. Kiosk for public and lawyers. Support for judges and lawyers. 4 to 5 year implementation schedule.