1. Work by contractors And Safety Coordination CONTRACTORS ’ ACTIVITIES What is the role of TSOs when contractors are working in their area? HSE Unit - Olivier Prouteau - 160883 EDMS No. 853967 Territorial Safety Officer (TSO) - Initial HSE Unit

2. CONTRACTORS’ ACTIVITIES MAIN AREAS OF WORK Service Provision Maintenance Activities Worksites and Industrial Work EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial

3. CONTRACTORS’ ACTIVITIES SERVICE PROVISION Examples Restaurant management, site security, Mail services, cleaning services, Transport and handling services, Upkeep of green areas, Mechanical work in a space made available to the contractor, such as Building 100, Surface treatment work such as in Building 102, etc. EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial

4. Installations or Equipment Lighting, Ventilation, Heating, Water distribution, Bridge cranes, Lifts, Trucks or elevating work platforms, Fire detectors, oxygen deficiency detectors, etc., Cryogenic, electrical and other installations Examples Changing a light fitting in the roof of Building 867, Periodic maintenance of the bridge crane in Hall 180, Repair of a leak in a hot-water pipe, Changing a drainage pump in a sump. CONTRACTORS’ ACTIVITIES MAINTENANCE EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial

5. Examples Construction of a new building, Demolition/dismantling of a building, Installation of buried pipes, Replacement/renovation of lifts, Dismantling of installations, Installation of new equipment, Transformation/renovation of premises and/or sanitary facilities, Recovery of buried shielding (e.g. behind Building 180) CONTRACTORS’ ACTIVITIES WORKSITES AND INDUSTRIAL WORK EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial

6. SAFETY RULES KEY DOCUMENTS SAFETY INSTRUCTION 50 – July 2004 Safety Coordination on CERN Worksites SAFETY INSTRUCTION 39 – March 2000 Notice of Start of Works …And rules from Host States ! EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial New CERN rules for 2015

7.  In accordance with the Safety Rules, the activities of external contractors must be the subject of a written document guaranteeing that: CERN has identified and communicated to the external contractors the specific risks associated with its activities that could have an impact on the health and safety of their personnel. The external contractor or contractors have also identified the risks of their work and their possible interference with CERN's activities, installations and equipment. SAFETY RULES COORDINATION PRINCIPLE EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial

8. SAFETY COORDINATION WORK CATEGORIES CATEGORY 1 Work performed by the employees of external contractors, involving or not involving members of the CERN personnel, for a project (excluding service work), on a single worksite and where the volume of work exceeds 500 person-days. Worksites OSCHPP Overall Safety Coordination and Health Protection Plan Special Safety and Health Protection Plan SSHPP 2 SSHPP n Examples: Building 42, Linac 4, Annual machine shutdown. Safety Coordinator CAT1 EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial

9. SAFETY COORDINATION WORK CATEGORIES CATEGORY 2 Service provision and all other work (including projects) whose volume is less than 500 person-days. CERN CONTRACTOR 1 ACTIVITY A CONTRACTOR 2 ACTIVITY B CONTRACTOR n ACTIVITY n… Examples Maintenance contract for civil engineering work on buildings, Maintenance contract for trucks and handling vehicles, Contract for the delivery, collection and distribution of mail, etc. EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial

10. IMPACT tool Inform Make others aware Prompt comments Authorise NOTICE OF START OF WORK EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial

11. WHEN? Work in LHC/SPS/PS complexes and big experiments On an ad-hoc basis when particular attention is required because the work involves: several contractors working on one activity, excavations, demolition and dismantling, use of scaffolding, work at a height, work on roofs, hazards relating to electrical contacts or pressurised fluids, hazards relating to exposure to radiation, fire hazards, the use of gases or chemical products, or in any other situation that presents hazards or constraints for those in the neighbouring areas. EDMS No. 853967 HSE Unit NOTICE OF START OF WORK (IMPACT) Territorial Safety Officer (TSO) - Initial

12. Notice of Start of Works (IMPACT) Joint Inspection Fire permit Procedure for the disabling of alarms (IS 37) Notice of interruption of service Direct information (mail, face to face) You must be informed, and... You must inspect the worksites in advance of the work (Joint Inspection Visit - VIC) CONTRACTORS’ ACTIVITIES THE ROLE OF THE TSO Sign/Postpone/Reject IMPACT, making comments if applicable. You must inform others (of existing risks in your building/area). You must guarantee a consistent level of safety in your area before, during and after the work. You must halt any activities that you judge to be dangerous and contact the supervisor. You must communicate with people in your building/area EDMS No. 853967 HSE Unit Territorial Safety Officer (TSO) - Initial