1. 2015 APA Texas Chapter State Planning Conference and Short Course for Appointed and Elected Officials Conference Committee Organizing Meeting February 20, 2015

2. Conference Committee Conference Program Short Course Mobile Workshops Law and Ethics Publicity & Media Brochure and Signage Transportation Social EventsRegistration Student Activities/ Volunteers Emerging Planning Leaders Sponsors and Exhibitors Audio-Video Conference Committee = conference coordinators + co-chairs of each subcommittee

3. Conference Committee is not responsible for: – Contractual Agreements (Chapter Administrator) – Hotel arrangements (already complete) – Registration (Chapter uses APA online) – Budget (Chapter Treasurer) – Payments (Chapter Administrator) – Major sponsorships – Job Mart

4. 2 people sharing duties Appointed by Conference Coordinator Overall coordination of conference Reports to Chapter Conference Coordinator Meets with subcommittee co-chairs to monitor planning activities Coordinates with Executive Administrator on hotel, registration, budget, exhibits, sponsors Produces conference summary for Chapter Board

5. Program – Determine and coordinate overall conference sessions/tracts and speakers – Recommend plenary and keynote speakers to Conference Coordinator – Provide info for CM credits application and conference brochure to Chha Short Course – Coordinates planning commissioner sessions/ tracts and speakers – Works closely with program subcommittee

6. Law and Ethics – Determines and coordinates Law and Ethics sessions/tract and speakers – Works closely with Program Subcommittee Emerging Planning Leaders (EPL) – Coordinates EPL sessions/tract and speakers – Works closely with program subcommittee

7. Mobile Workshops – Develop and coordinate mobile workshop ideas, speakers and schedules – Work with transportation subcommittee Publicity & Media – Marketing material for upcoming conference – Develop preliminary and final program brochure and session signs – General PR and media outreach – Conference packets, giveaways, bags, swag…

8. Transportation – Coordinate travel for mobile workshops, social events and other activities as needed – Work with other subcommittees Social Events – Opening reception and evening events planning (food, location, theme, entertainment, etc) – Determine transportation and volunteer needs – Breaks between sessions during conference

9. Registration – Manage registration desk and area – Manage Job Mart Student Activities and Volunteers – Develop special activities and conference programs for students – Recruit, assign and manage student volunteers

10. Meeting schedule suggestion – Conference Committee monthly/bi-monthly and as needed until summer 2013 After summer 2013 may meet monthly or more often Meeting location TBD by members – Subcommittees Set own schedule to accomplish the needed work Milestones set as part of Conference Committee

11. Conference Subcommittee Co-Chair and member volunteers needed Sign up for subcommittees Conference theme and logo (Conference Committee) Ideas for keynote speakers (Conference Committee)