1. An update on CIMS redesign and what you need to know about the September 23 rd release Welcome to the New System 1

2. Today’s Discussion  History (10 minutes)  The New System (20 minutes)  September Preview and Preparation (20 minutes)  Questions? (15 minutes)  Top Five Things to Know (5 minutes) NEW SYSTEM UPDATE 2

3. History NEW SYSTEM UPDATE 3

4. What Is CIMS?  A workflow and reporting system  A secure data transfer system  An outbound communication system  A data collection system History NEW SYSTEM UPDATE 4

5. What is CIMS? History NEW SYSTEM UPDATE 5

6. We’ve come a long way!  35 Workbooks and Modules launched  Over 2,000 total on-the-ground users  Process improvements ◦New workflow and forms ◦Way to report and label findings differently ◦New workflow and form set for discipline toolkit  Data access improvements ◦Determinations distributed in CIMS ◦More student-level data on the Strand Report History NEW SYSTEM UPDATE 6

7. 2005 CIMS-1 launches CIMS-2 launches CIMS redesign begins The New System launches! CIMS Timeline History 200920132015 NEW SYSTEM UPDATE 7

8. The New System NEW SYSTEM UPDATE 8

9. The System to be Named Later New System NEW SYSTEM UPDATE 9

10. Redesign Goals  Improve the user experience  Integrate more support for districts  Go beyond monitoring and expand the system to include all work from across OSE  Focus on improvement New System NEW SYSTEM UPDATE 10

11. Improved User Experience  Spell check  Autosave  Submit buttons on the same page as your task  Instructions and reminders built into each activity  Data displays and dashboards  Intuitive navigation  Reminders if a page is not completed New System NEW SYSTEM UPDATE 11

12. Integrated Support  Understand your “to do” list  My Tasks clearly identifies what you have to do and the current status of all of your activities  Keep track of deadlines  Countdown Clock to remind you of upcoming deadlines  Automatic reminders when work is near or past due  Analyze data  Easy access to student and district-level data  Data displays  Data analysis protocols to aid district Action Teams  Leverage best practices New System NEW SYSTEM UPDATE 12

13. More than Monitoring  Historically, CIMS was a platform for districts and OSE to ensure that all state and federal requirements were met for all students with disabilities across the state.  The New System, however, will move beyond monitoring and include reports and activities from other units within OSE.  The September launch is focused on Parts B and C monitoring; however, future launches will include new work that has previously been done using different systems. New System NEW SYSTEM UPDATE 13

14. Improvement Focused  In addition to centralizing reports and activities from across OSE, the New System is focused on supporting improvement.  Over the next year, users will have access to improve data displays, best practices, and guidance from OSE.  OSE is committed to helping districts ensure compliance AND strong outcomes for students. New System NEW SYSTEM UPDATE 14

15. 2015–2016 Releases New System NEW SYSTEM UPDATE 15 Sept. 23 Nov. 15 Jan. 15 March 15 May 15  Same monitoring work over more releases  New reports and activities from Program Accountability and Finance

16. New Terminology  The New System: Again, name TBD. This refers to the CIMS redesign effort. By the time the New System launches, there will be a new name.  Corrective Action: Corrective Action Plans now refer to one piece of a broader corrective action requirement. (More on this later.)  Student Level Corrections: The new term for Student Level Corrective Action Plans, or SLCAPs.  __________ Coordinators: We’ll still have CIMS coordinators for all districts. They’ll just have a name to be announced later. New System NEW SYSTEM UPDATE 16

17. September Preview and Prep NEW SYSTEM UPDATE 17

18. What’s coming in September? Mark your calendar: September 23, 2015 Preview and Prep NEW SYSTEM UPDATE 18

19. Reports  Monitoring Activities Report (MAR)  Strand Report  Determinations  Notification of Findings  Notification of Focused Monitoring Visits  Closeout letters …and more! Preview and Prep NEW SYSTEM UPDATE 19

20. Activities  Corrective Actions:  B-5 (Educational Environments)  B-13 (Secondary Transition)  B-GSM (General Supervision Monitoring)  Student Level Corrections:  B-13 (Secondary Transition)  B-SD-Discipline (Significant Disproportionality for Discipline)  B-GSM (General Supervision Monitoring)  Focused Monitoring Visits:  B-SD-Discipline (Significant Disproportionality for Discipline)  B-GSM (General Supervision Monitoring)  Discipline Toolkit Preview and Prep NEW SYSTEM UPDATE 20

21. Corrective Action  Nearly half of districts will be required to complete a Corrective Action in the New System this September.  There will be some changes from the current CAP process.  Attend a webinar this September to learn more about how to complete this activity. Preview and Prep NEW SYSTEM UPDATE 21

22. Student Level Correction  All districts receiving a B-13 (Secondary Transition) Corrective Action will also receive Student Level Corrections (SLCs).  Districts must:  Complete the prescribed required corrective action  Ensure that the record is now compliant  Submit documentation supporting correction  All student records must be corrected within 30 school days.  Attend a webinar this September to learn more about how to complete this activity. Preview and Prep NEW SYSTEM UPDATE 22

23. New Terminology  Corrective Action: Previously called Corrective Action Plans (CAPs), corrective action describes the entire process for correcting noncompliance  Corrective Action Plan: This now refers to the plan that the district completes and submits detailing what the district will do to come into compliance. Plans may be prescribed by OSE, written fully by a district, or a combination of the two.  Student-level Correction (SLC): Previously called Student Level Corrective Action Plans (SLCAPs), SLCs are now issued to aid correction of all instances of student-level noncompliance. Preview and Prep NEW SYSTEM UPDATE 23

24. How do I prepare? In August: 1.Finish work in CIMS 2.Call the Help Desk if you have questions In September: 1.Attend a training event 2.Get access 3.Visit the training site 4.Call the Help Desk Preview and Prep NEW SYSTEM UPDATE 24

25. Aug. Finish Work in CIMS  Any work you started in CIMS will be finished in CIMS  SLCAPs  UNCs  CAPs from December 2014 (B-11, B-12, B-TVR, B-FM)  CAPs from April 2015 (B-4B, B-4AB, B- GSM)  Log in and check your Task List as soon as possible  Questions?  Read the “Started in CIMS? Finish in CIMS.” handout  Call the Help Desk Preview and Prep NEW SYSTEM UPDATE 25

26. Call the Help Desk  The CIMS Help Desk staff will support you in the transition to the New System AND as you complete work in CIMS.  Chris, Chad, and Holly can still be reached at 877-474-9023.  New e-mail address and live chat support coming soon. Aug. Preview and Prep NEW SYSTEM UPDATE 26

27. Attend a Training Event WEBINARS  Tuesday 9/15, at 11:00 AM  Wednesday 9/16, at 2:00 PM  Thursday 9/17, at 3:00 PM  Friday 9/18, at 10:00 AM  Monday 9/21, at 1:00 PM  Tuesday 9/22, at 11:00 AM  Wednesday 9/23, at 9:00 AM  Thursday 9/24, at 4:00 PM  Friday 9/25, at 3:00 PM IN-PERSON EVENTS To be announced. Watch your e- mail for additional updates. Sept. Preview and Prep NEW SYSTEM UPDATE 27

28. Get Access  All previous CIMS users will need new usernames and passwords to access the New System.  Watch your e-mail for more information.  Worried you missed the directions? Call the Help Desk. Sept. Preview and Prep NEW SYSTEM UPDATE 28

29. Visit the Training Site  New training site: Coming in September  How-to documents  Recorded webinars  Guidance from OSE  Important updates and reminders about the New System  Calendar for 2015–2016 school year Sept. Preview and Prep NEW SYSTEM UPDATE 29

30. Call the Help Desk  The CIMS Help Desk staff will support you in the transition to the New System AND as you complete work in CIMS.  Chris, Chad, and Holly can still be reached at 877-474-9023.  New e-mail addresses and live chat support will be coming soon. Sept. Preview and Prep NEW SYSTEM UPDATE 30

31. Questions? NEW SYSTEM UPDATE 31

32. Top Five Things to Know 1.The New System is being released on September 23, 2015. 2.It’s about more than just monitoring. 3.There are more releases, which means the same monitoring work is spread throughout the year. 4.The New System will look different, but include similar reports and activities districts are used to seeing in CIMS. 5.There will be lots of training and support to help you learn the New System. NEW SYSTEM UPDATE 32