1. Minority Business Program One Year Report Hampton City Council September 22, 2010 Minority Business Utilization

2. Strategic Area Slide 2 Disparity Study Secured Funding for Program Minority Business Coordinator SWaM Pre bid Conferences - HCS City Council Approved Minority Business Program Minority Business Coordinator MBP Six Months Report MBP Twelve Months Report MBP Eighteen Months Report 2006 2007 2008 2009 2010 2011 Background

3. Strategic Area Slide 3 Outreach Efforts Outreach efforts Web site enhancement Small Business Directory M/WBE notification of opportunities SBDC Conferences CNU Small Business Institute Regional Conferences Small Business mailing Bi-annual newsletter Annual Report

4. Strategic Area Slide 4 Business Development Workshops Mentor-protégé program Financial Assistance Technical Assistance

5. Strategic Area Slide 5 Small Purchases Purchases $9,999 or less made by individual Departments. One state certified M/WBE quotes Quarterly reporting to PPOC Departmental Performance Planning *PPOC recommendation

6. Strategic Area Slide 6 Contracting Efforts Contract Monitoring Process Contracts under $100,000Contracts over $100,000 Electronic Notifications Resources for Notifications  City of Hampton directory  State DMBE directory  City of Hampton directory  State DMBE directory M/WBE Goals NoYes Monitoring Process  Bid Responses  Reasons for Non-Responsiveness  Bid Awards to Primes  Encouraging M/WBE Participation at Pre-bid Meetings  M/WBE Goal Attainment  Good Faith Efforts determination  Payments to Subcontractors  Performance Evaluation

7. Strategic Area Slide 7 Less than $100,000 Contract Awards Cox Decorative Concrete, Inc. Narrows (WBE) $50,000 Montgomery Enterprises, Inc. Yorktown (WBE) $42,788 Design Systems & Services Corporation, Virginia Beach (WBE) $64,528 $100,000 and above Ram Services dba Gill Refrigeration and Air, Hampton (MBE) $74,700 Galaxy Construction, Inc. Chesapeake (WBE) $67,900 Ram Services dba Gill Refrigeration and Air, Hampton $219,000

8. Strategic Area Slide 8 Issues Encountered Lack of good faith effort documentation Low utilization of minority firms Failure to use MBE once work begins Low response rate from M/WBE firms

9. Strategic Area Slide 9 SubcontractsGoal Dollar ValuePercentageActual Payments to subcontractors MBE$ 182,4012.76%$ 40,091 WBE$ 364,1495.50%$ 27,286 Total$ 546,5508.26%$ 67,377 Subcontracting Goals-City & Schools Contracts With M/WBE Goals - Total Prime Contracts Awards $ 6,615,287 DBE SubcontractsGoal Dollar ValuePercentageActual Payments to subcontractors DBE$ 8,9301.14%$ 8,930 DBE$ 13,4271.71%$7,720 Total$ 22,3572.86%$ 16,650 City VDOT Enhancement Projects - Total Prime Contracts Awards $ 781,622 Total Prime Contracts Awards $ 7,396,909 Total M/WBE Subcontract Utilization$ 84,0271.14%

10. Strategic Area Slide 10 City of Hampton M/WBE Utilization (PRIMES) Comparative Summary FY 2008, FY 2009 & FY 2010 FY 2008FY 2009FY 2010 Total Purchase Orders$ 68,192,650$ 56,226,877$ 97,871,898 MBE$ 1,113,9401.63%$ 1,169,7942.08%$ 1,330,5371.36% WBE$ 1,630,8562.39%$ 1,883,7293.35%$ 1,702,2191.74% M/WBE$ 2,744,7974.03%$ 3,053,5245.43%$ 3,032,7563.10%

11. Strategic Area Slide 11 Hampton City Schools M/WBE Utilization Comparative Summary FY 2008, FY 2009 & FY 2010 FY 2008FY 2009FY 2010 Total Purchase Orders$38,233,082$ 74,959,251$ 48,429,484 MBE$321,8050.84%$ 4,617,5636.16%$ 2,080,3734.30% WBE$155,4610.40%$ 1,250,9271.67%$ 1,238,3272.56% Total MWBE$ 477,2661.24%$ 5,868,4907.83%$ 3,318,7006.86%

12. Strategic Area Slide 12 PK- 8 SWAM Cumulative Data FY 2007 through FY2010 Hunter Booker Andrew School & George Perley Phenix School Both Schools had a 15% SWaM Goal Hampton City Schools ContractsAnticipated Utilization Dollar ValuePercentage SBE (Prime & Sub) $33,137,46145.60% WBE (Prime)$ 1,554,8532.14% MBE (Prime)$ 4,586,4376.31% Total$ 39,278,75154.01% Total Prime Contracts Awards $ 72,731,184 Actual Utilization (Payments made to date as of August 19, 2010) Dollar ValuePercentage $ 31,604,20143.45% $ 1,208,3711.66% $ 4,505,8406.20% $ 37,318,41251.31%

13. Strategic Area Slide 13 Accomplishments Hosted (4) workshops Mentor-protégé program Construction contracts subcontracts Small purchases MBE Insight newsletter Performance bond loans

14. Strategic Area Slide 14 Recommendations Small Purchases $5,000-$9,999 Solicit a minimum of (3) quotes; to include the state and regional cooperative contract price, a local Hampton vendor and one from a DMBE certified minority or woman-owned business, if available.

15. Strategic Area Slide 15 Recommendations PPOC will annually recommend a Department for recognition of achievements with minority utilization and other diversity efforts.

16. Strategic Area Slide 16 Summary City Council has illustrated its support of inclusiveness by allocating funds for a Disparity Study, establishing a minority business office/staff and approved a written plan of action. Achieved six months & one year goals. Recommend continue with Plan implementation and report back next year.