2. Designing Oral Reports: Components of effective presentations

3. Presented by: Julia M. Williams Coordinator of Technical Communication and Assistant Professor of English

4. Designing Oral Reports: Oral Reports and Professional Contexts Preparing for your Audience Structuring Technical Information: Text and Visuals Presentation Skills You Need: Space, Voice, and Body

5. Oral Reports and Professional Contexts Presentations in the Classroom and the Workplace

6. Oral Reports and Professional Contexts Conveying information quickly and efficiently Variety of situations: team meetings, reports to superiors, presentations to clients Demanded more often than written reports

7. Preparing for your Audience Presentations for listeners

8. Know Your Audience Determine their technical level: expert, professional non-expert, student, technician, general Evaluate their previous experience with the topic Gauge their attitudes toward the topic Identify the information they need

9. Structuring Technical Information Text and Visuals

10. Structuring Technical Information Emphasize the primary topic structure of your research Preview and review Use transition words and phrases Supply a context for clear visuals

11. Emphasize primary topic structure Written report components: problem statement, background, technical description, process explanation, case study Oral report components: same topics in reduced form Overall strategy rather than specific points

12. Structuring Technical Information Emphasize the primary topic structure of your research Preview and review

13. Designing Oral Reports Oral Reports and Professional Contexts Preparing for your Audience Structuring Technical Information: Text and Visuals Presentation Skills You Need: Space, Voice, and Body

14. Structuring Technical Information Emphasize primary topic structure of your research Preview and review Use transition words and phrases

15. Transition words and phrases

16. Structuring Technical Information Emphasize primary topic structure of your research Preview and review Use transition words and phrases to link ideas Supply a context for clear visuals

17. Context for Clear Visuals Using PowerPoint Overloading slides Labeling charts and graphs Timing

18. The Presentation Skills You Need: Space, Voice, and Body

19. Presentation Skills: Space Arrange the room to suit your presentation needs Check equipment and ensure it is operational; backup plan Practice with the equipment in presentation conditions Allow adequate room so you can remain in contact with the audience

20. Presentation Skills: Voice Speak loud enough to be heard, but don’t shout Try to be conversational, rather than trying to deliver a “canned” speech Vary voice tone and pitch; avoid a monotone Let your voice reflect your enthusiasm for the topic

21. Presentation Skills: Body Use hand gestures effectively Avoid using gestures just because you are nervous Approach the audience to emphasize a point or idea Avoid shifting or shuffling

22. Designing Oral Reports Components of effective presentations

23. Preview and Review

24. Designing Oral Reports: Oral Reports and Professional Contexts Preparing for your Audience Structuring Technical Information: Text and Visuals Presentation Skills You Need: Space, Voice, and Body