1. Office of Postdoctoral Affairs July 8, 2010 July 7, 2010 Postdoctoral Administrators Quarterly Meeting

2. Office of Postdoctoral Affairs July 8, 2010 Agenda Forms Update OPA Staff H1B Policy and Procedures Major Projects Open Forum

3. Office of Postdoctoral Affairs July 8, 2010 Forms Update Recommendation Sheet Two distinct sheets depending on the type of appointment: Research Scholar Research Scholar vs. Clinical TraineeClinical Trainee Unpaid Leave of Absence Request

4. Office of Postdoctoral Affairs July 8, 2010 OPA Staff – What’s Changed New: Tammy Wilson Reappointments and associated DS-2019 extensions H1B questions and University Review Board Jaclyn Lam Processing of new appointments in PS and Bisnet Terminations

5. Office of Postdoctoral Affairs July 8, 2010 Who Handles Your Questions New Appointments Alistair Murray Questions on policy and proceduresAlistair Murray New Appointments Processing in PS, Bisnet and Initial DS-2019 Jaclyn Lam Reappointments and Visa ExtensionsTammy Wilson SoM Fellowships – Pre-AwardTeri Hankes SoM Fellowships - Finances Shannon Monahan Loan Deferments Shannon Monahan H-1B Requests and Petitions Tammy Wilson Certificates and Verifications Shannon Monahan

6. Office of Postdoctoral Affairs July 8, 2010 Policy has not changed. Articulation of New Review Process depending on the criteria for H-1B Bechtel to handle all new requests/petitions Internal processing fee: $900 Outside of 4 established scenarios, H-1B Review Board receives the H-1B petition Demonstration of rationale supporting the exception H-1B Policy and Procedure

7. Office of Postdoctoral Affairs July 8, 2010 All information is online: http://postdocs.stanford.edu/admin/visas_h1b.html http://postdocs.stanford.edu/admin/visas_h1b.html Advise Your Faculty: Comparison between J-1 and H-1B Timing: allow for 4 months Search process for new postdocs who can be in J-1 status Required documentation depending on the case Implementation Guidelines

8. Office of Postdoctoral Affairs July 8, 2010 H-1B Request and Petition Form ALWAYS required, including extension requests When is a search required: Cases when J-1 is an option – as determined by Bechtel Initial request for a new appointee Initial request for a current Stanford postdoc when a search is the only way to support the petition to the Review Board Required Documentation

9. Office of Postdoctoral Affairs July 8, 2010 Implementation Guidelines Questions?

10. Office of Postdoctoral Affairs July 8, 2010 Major Projects Paperwork Goes Online. Go Live: Late 2010. AskJane – Frequently-Asked Questions for Administrators and Postdocs Postdoc Orientation: shorter, not pre-requisite to be appointed in PS or means to obtain ID# Regular 1-hour sessions on other key topics New Course: Preparation for Successful Postdoc Experience – Pilot

11. Office of Postdoctoral Affairs July 8, 2010 Submit COMPLETE work to OPA. Complete and accurate paperwork is GOOD work. Do you meet with your new postdocs upon arrival? Inform your supervisor of policy and procedural changes and how they may affect your workload and your job responsibilities. Major Projects