1. HOW TO DEVELOP THE BOARD COVENANT SCANPO Wednesday Webinar

2. WHAT IS A BOARD COVENANT? Individual board member agreement  Purpose of the board  Job description  Expectations

3. WHY DO I NEED A BOARD COVENANT? Shared understanding of the mission and vision Clear roles and responsibilities Open and honest communication Mutual respect Two way evaluation

4. WHAT TO INCLUDE Outline General Governance Responsibilities:  Support the mission.  Participate in ongoing planning to determine direction.  Promote the public image of the organization.  Ensure adequate resources.

5. WHAT TO INCLUDE (CONT.) Outline General Governance Responsibilities (cont.)  Hire and evaluate the Chief Executive.  Act as fiduciary and guardian of agency’s assets.  Evaluate and monitor programs and services.  Assess the performance of the Chief Executive.

6. WHAT TO INCLUDE (CONT.) Specific Expectations  Resource development  Board giving  Board meetings  Committee involvement

7. WHAT TO INCLUDE (CONT.) Specific Expectations (cont.)  Code of Ethics  Legal responsibilities  Conflict of interest and confidentiality  Knowledge about issues and about the organization

8. SAMPLE COVENANT General Responsibilities of the Board of Directors: 1.Support the mission & purpose of XYZ. 2.Act as the fiduciary and guardian of the agency’s assets. 3.Hire and evaluate the Executive Director. 4.Ensure adequate resources; review and approve the budget. 5.Promote the public image of XYZ. 6.Evaluate and monitor programs and services. 7.Assess the performance of the Board of Directors. 8.Participate in ongoing planning to determine direction for XYZ.

9. SAMPLE COVENANT (CONT.) As a Member of the Board of Directors, I agree to: 1.Identify funds, volunteers and other support and participate in fundraising events. 2.Provide an annual financial donation. 3.Prepare for and attend all board and committee meetings Initial orientation Bi-monthly board meetings Committee meetings as scheduled Serve on at least one committee As many special activities as possible 4.Know the mission, purpose, goals, programs and services and policies of XYZ.

10. SAMPLE COVENANT (CONT.) 5.Serve in positions of leadership and undertake special assignments willingly.. 6.Avoid the appearance of a conflict of interest and disclose to the Board in a timely fashion any possible conflicts. 7.Help the Board fulfill its fiduciary responsibility (read, understand and monitor financial statements). 8.Adhere to XYZ’s Code of Ethics. 9.Maintain the confidentiality of information such as personnel and contractual issues. 10.Become knowledgeable about XYZ issues.

11. HOW TO USE THE BOARD COVENANT.  Important document to review during interviews of potential new board members.  Included in board orientation.  Annual reminder of expectations.  Basis of individual self assessment.

12. QUESTIONS? Colleen Campbell Bozard ccbozard consulting (803) 782-7087 ccbozard@sc.rr.com www.ccbozardconsulting.com