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LICENSING COURSE CHURCH ADMINISTRATION
Vietnamese National Caucus The United Methodist Church & Vietnamese Theological College Union University of California August 6-10, 2012 Westminster, California Rev. Dr. Bau Dang District Superintendent, East District California-Pacific Annual Conference
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THE UNITED METHODIST LOCAL CHURCH STRUCTURE
Session 2 UNDERSTANDING THE UNITED METHODIST LOCAL CHURCH STRUCTURE
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How Do We Organize At The Local Church?
Basic Structure Church Council Board of Trustees Committee on Finance Staff and Parish Relations Committee Committee on Nominations & Leadership Development Lay Leader Lay Member of Annual Conference Lay Leadership Team (Council On Ministries) Lay Leadership Team (Council On Ministries) Sunday School Communications Missions UM Women UM Men UM Young Couples Older Adults UM Youth Fellowship Children Ministries Social Services Evangelism & Outreach Caring Committee Small Group Ministries Worship Committee Welcoming Committee Foods Services Etc.
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CHARGE/CHURCH CONFERENCE
BASIC ORGANIZATION OF A LOCAL UMC CHARGE/CHURCH CONFERENCE Pastor Nominations & Leadership Church Council Lay Leader Lay Member of Annual Conference SPRC Finance Trustees LLT (Programs)
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Our Mission The mission of The United Methodist Church is to make disciples of Jesus Christ for the transformation of the world. (General Conference 2008)
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CHURCH COUNCIL PURPOSE
To provide for planning and implementing a program of nurture, outreach, witness, and resources in the local church. To provide for the administration of its organization and temporal life. To envision, plan, implement, and evaluate annually the mission and ministry of the church.
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CHURCH COUNCIL RESPONSIBILITIES
Work with the pastor to build a shared vision for discipleship Plan ministries of nurture, outreach, and witness that help the congregation live its God-given vision Ensure that these ministries are aligned with the mission of disciple making Allocate the human and material resources for implementing the ministry plan Provide and administrative infrastructure Evaluate the effectiveness of the ministry plan Act as the administrative agency of the charge conference
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THE ROLE OF THE COUNCIL CHAIRPERSON
Strive to be a spiritual leader – focus on ministry rather than on administration Maintain a close and intentional working relationship with the pastor(s) and lay leadership of the congregation Stay focused on the primary task and vision of the congregation Lead the visioning and strategic planning process within the church Actively guide the work of the council such as preparing agendas, conducting meetings, communicating with members, and monitoring the progress of the members Actively participate in developing learning/training experiences for the coulncil Understand the polity and doctrine of The United Methodist Church and become familiar with its resources and organization
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THE PARTNERS IN MINISTRY OF THE CHURCH COUNCIL CHAIRPERSON
Pastor(s) Lay Leader(s) Staff/Pastor Parish Relations Committee Trustees Finance District, Annual Conference, and Denominational Leaders
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Parliamentary Procedure The Robert’s Rules of Order
The Chair calls the meeting to order There is always a Secretary to record the minutes. If not, elect one. Formally make a motion: “I move that..” Someone must second so the motion may be discussed: “I second the motion.” Terms to be familiarized with: table, call for question, amend the motion, friendly amendment, carried, for, against, Aye, adjourn, convene, reconvene, withdrawal of motion, suspense the rule, etc..
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Pastor’s Reponsibilities
Spritual leader Worship leader, preacher, and teacher Trainer of laity Administrative leader and steward of the vision Custodian of institutional integrity Participant in the UMC connection Community minister
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Lay Leader Lay Member of Annual Conference
Charge Conference Church Council Finance Committee SPRC Nomination Com. (Lay Leadership & Nomination Committee) LAY MEMBER AC - Charge Conference Church Council Finance Committee SPRC
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Pastor/Staff Parish Relations Committee (SPRC or PPRC)
SPRC works with The lead pastor All ordained leaders appointed by the bishop The lay staff, full-time and part-time The congregation (individually & corporately) Candidates for licensed & ordained ministry Community outside of the church District Superintendent Conference staff and general church staff
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Pastor/Staff Parish Relations Committee SPRC or PPRC
Conference parsonage standards Conference requirements for continuing education and spiritual formation Recruit, nurture, and support candidates for certification and ordained ministry Conference policy related to sexual harrasment and safe sanctuary Conference policies for ministerial evaluation Conference policies apply to lay employees
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Pastor/Staff Parish Relations Committee SPRC or PPRC
Review salary of clergy and staff members Working conditions, working space, office volunteers, equipment, working hours Travel expenses, allowance for attending conference session, continuing education for clergy and staff, moving expenses, etc. Fringe benefits for employees, SS, Worker’s Compensation, insurance, pension, vacation, etc.
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Pastor/Staff Parish Relations Committee SPRC/PPRC & Appointed Staff
Interpretation Assessing effectiveness and providing feedback Conducting annual assessment of staff Consulting with the District Superintendent When an Appointment Changes Saying Goobye to clergy and staff Welcoming to new pastor
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Checklist Relating to Lay Staff
__ Job description __ Recruiting, advertizing process __ Training qualifications & certifcation standards __ Hiring (resume, references, background check, interviews) __ Statement regarding sexual harrasment and misconduct __ Evaluation procedures __ Promotion procedures __ Tremination procedures __ Grievance procedures __ Affirmative action procedures __ Health and life insurance __ Pension benefits __ Relationship between employee, supervisor, and the SPRC
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Finance Committee Stewardship Finance Committee Nurturing generosity
Financial Campaigns Finance Committee Raising Money Managing Money Dispersing Money
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Membership of the Finance Committee
Chairperson Pastor(s) Lay member of annual conference Chairperson of Church Council Chair or Representative of SPRC Chair or Representative of Trustees Lay Leader Treasurer Chair of Stewardship Committee (if has one) Financial Secretary Church business administrator Others as determined by charge conference
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Role of Finance Committee
Budget Financial Reports & Substantiation Annual Audit
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Role of Financial Secretary
Receive, record, deposit, and report to treasurer Record keeping Offering envelopes
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Role of Church Treasurer
Keep accurate and detailed records Dispurse funds to the causes for which they have been contributed Make monthly remittances to the conference treasurer Be certain that reserve funds are not to be used for current expenses
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Role of Trustees Oversee, maintain, and supervise all local church property Report annually to the charge conference on the state of the church’s property, equipment, investments, and resouces Receive and administer all gifts made to the church Make certain that all trust funds are invested properly Ensure that the Articles of Incorporation of the church are kept up-to-date Be responsible, in conjunction with the pastor, for all use of the church buildings and grounds Maintain adequate insurance coverage on all church property Submit to Finance Committee annual budget requests for insurance, property maintenance and improvement, and new property purchases Be accountable to the charge conference and to the church council
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Nominations and Lay Leadership Development Committee
Discernment of spiritual gifts To nominate lay leaders to various leadership positions of the church Areas of consideration: male and female, young and old, ethnicity,
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Q&A
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