1. ICE-D Praia, Santaigo Island, Cape Verde, August 2015 Pre-Detachment Briefing Presentations 29th July 2015 Logistics: Doug Anderson (FAAM) Science: ICE-D – Richard Cotton (Met Office) Science: SAVEX – Franco Marenco (Met Office

2. ICE-D Praia, Santaigo Island, Cape Verde, August 2015 Pre-Detachment Briefing – Logistics Doug Anderson 29 th July 2015

3. What’s covered? Location Currency & Costs On Arrival Schedule Who’s who? Accommodation Transport Airport, Security & Passes Health & Safety Overnight Trips Don’t forget to bring... Detachment Feedback & Debrief After work entertainment Any questions?

4. ICE-D LOCATION

5. Location: Hotel & Airport Nelson Mandela International Airport Town centre Hotel Pestana Tropico Route to airport

6. Currency & Costs Currency and Exchange Rate Cape Verdean escudo (Esc. / CVE). Written as 110$265 or 110,265 It is not possible to purchase CVE in the UK. Before returning home use all your escudos or convert them back to €. There is a fixed Euro to ECV exchange rate (€1 = 110$265, Esc.1 = €0.01) The hotel will charge a 5%.commission (€1 = 104$250 escudos) €s are generally accepted, €1 = 100 escudos, change will be in escudos. Exchange rate on 17 Jul 2015 was 1.00 GBP = 158.055 CVE. Prices – Food varies from cheap to roughly UK prices. – Supermarket prices not so bad – The hotel are providing a buffet for € 16.5 (a meal in their restaurant would be around € 30)

7. Schedule MonTueWedThuFriSatSun 27 Jul28 Jul29 Jul30 Jul31 Jul1 Aug2 Aug Pack 146DA/CC/SH depart UK 3 Aug4 Aug5 Aug6 Aug7 Aug8 Aug9 Aug FAAM sea freight container unloaded. 146 depart UK, 2 sectors, & arr. Praia. Most staff depart UK Most staff arrive Praia early hours, rest day. Welcome brief, 0900L Potential Flying Day - PFD 1 PFD 2PFD 3PFD 4 10 Aug11 Aug12 Aug13 Aug14 Aug15 Aug16 Aug PFD 5PFD 6PFD 7PFD 8PFD 9PFD 10PFD 11 17 Aug18 Aug19 Aug20 Aug21 Aug22 Aug23 Aug PFD 12PFD 13PFD 14PFD 15PFD 16PFD 17PFD 18 24 Aug25 Aug26 Aug27 Aug28 Aug29 Aug30 Aug PFD 19PFD 20 Pack up (Low prob of morning PFD 21) FAAM sea freight container loaded late PM. 146 depart Praia, 2 sectors, & arr. Cranfield. Most staff depart Praia late evening Leeds & Manchester pack ground equipment Leeds & Manch. pack ground equipment & fly home UK Bank Holiday weekend

8. Flying Hours available: Hours available: up to 100 Met Office ICE-D + 15 EUFAR SAVEX-D Expected no. of flights Expected no. of flights: ~ 10 singles, 1-4 doubles (Canary Islands, Dakar) Weekend working Weekend working: yes Early / Late flying Early / Late flying: yes Double flights Double flights: possibly Suitcase flights: Suitcase flights: not planned (but possibly Canary Islands) Night flying Night flying: yes Sondes Sondes: yes (60) Hard-down days Hard-down days: yes Flight crew duty rest days and – 1 in 7 and – 2 consecutive in 14

9. On arrival at Praia On Landing If you have a multi entry visa you can proceed directly to customs If not you will have to join the single entry visa queue first (left had side of arrivals room) and pay 25 euros. You require a free page in your passport.Time Cape Verde local time = UK– 2 hrs (1200L UK = 1100Z = 1000L Cape Verde) At the Hotel Welcome briefing (@Hotel, time tbc) Set up IT in hotel At the Airport Collect security passes Airport brief @ TBC Unpack sea freight & aircraft Ground power if required. Who/for what?

10. Flying Timetable PlanningFlying T/O – 4 hours: Pre-flight starts Weather briefingT/O – 1 hour: Pre-flight brief at airport T/O – 45 mins: Cabin security sweep Planning meeting to decide on next day’s activities Flight watch / chat Flight / chat – am De-brief Flight watch / chatFlight / chat – pm De-brief Send sortie briefs to aircraft for next day’s flying Print out sortie briefs for next flight Daily meeting (tbc) - current status, plans for next day(s), housekeeping Return to hotel

11. Who’s who? PI PI – ICE-D : Richard Cotton (Met Office), - UK ICE-D – Alan Blyth (NCAS/Leeds University) FAAM Detachment Manager FAAM Detachment Manager - Doug Anderson Directflight Project Pilot Directflight Project Pilot - Ian Ramsay-Rae Directflight Ops / Detachment Manager Directflight Ops / Detachment Manager – Peter Chappell (all contact with the Handling agents CV Handling (anything to do with the Aircraft handling and the airborne campaign), should be through the DFL Ops team) Handling Agent CV Handling (Cabo Verde Handling) Adilson Goncalves, Station Manager Office: +238 263 1916 Email: smanager.rai@cvhandling.cvsmanager.rai@cvhandling.cvHangar/Engineering TACV Cabo Verde Airlines Antonio Rodrigues, Production Manager Office: +238 260 8878 Email arodrigues@tacv.aeroarodrigues@tacv.aero Local Contact (employed by NCAS for local coordination of ground science work for the duration of ICE-D) Antonio Fortes (retired Coast Guard Commander) Mobile: Email: fortesantonio@gmail.comfortesantonio@gmail.com

12. Accommodation - Pestana Tropico  Who Pays? FAAM pays B & B for Met Office, FAAM, DFL, Avalon (and Universities, who will be billed back)  Individuals pay for “extras” (buffet, dinner, bar etc.) Address: Pestana Tropico Hotel Cidade da Praia C.P. 413 Santiago Cabo Verde Tel: +238 261 42 00 Mob: +238 9500261 Url: www.pestana.com | www.pestanapriority.comwww.pestana.comwww.pestanapriority.com

13. Hotel Locations The town centre is slightly off the route to the airport. Beaches are a few minutes walk off the top and bottom of this photo. We are recommended not to walk to the area off the left of the map (though there are a couple of restaurants in that area).

14. Hotel facilities Two Conference Rooms – Main Jardim Room (Main Flying Ops room ): Internet access via dedicated internet ink (FAAM network). Skype phones. FAAM IT network/shared drive – Shared drive with downloaded forecast products – Desk space for 15 - 20 people (depending on layout, Area 70 m2 – Second ‘noisy’ Honório Room : No FAAM network but hotel WiFi available. General working area, ad hoc meetings etc. Access to FAAM network only if FAAM wi-fi signal is strong enough. Desk space for up to 30 people (depending on layout, Area 100 m2) – Wifi throughout hotel Jardim Room (Main Flying Ops room ) ‘noisy’ Honório Room

15. Hotel facilities Bedrooms & facilities Safes, fridges and multi socket with 2 USB in all rooms No tea/coffee making facilities. Complimentary gym & pool 50% discount on (expensive) hotel laundry service. Local Laundrette 3800 CVE ~ £24 Restaurant and bar Breakfast included in room rate (be careful sneaking lunch items out) Evening Buffet To be served buffet in a separated area of our main restaurant: Menu choice of salads and quiches + main course with 3 choices, meat/fish/pasta + dessert with choice of fruit salad or fresh sweets of the day – HOMEMADE! + soft drink/water/beer/juice/espresso or tea 16,5 Euros per person, per meal, billed to room if required.

16. Transport Work – Airport pick up/drop off on arrival/departure Hotel bus and hire cars – Hire cars Pick up and drop off at airport Bring your driving licence and, if possible, an International Driving Licence (available from a main Post Office) New rules mean you need to request a personal code from the DVLA up to 21 days before picking up a car either in the UK or abroad. Go to https://www.gov.uk/view-driving-licencehttps://www.gov.uk/view-driving-licence Enter details of your - Driving licence number - National Insurance number - Home Address Download and print a pdf licence summary which gives a check code valid for 21 days. 9 FAAM hired cars for fliers 1 car each for Leeds & Manchester ground staff Social Social Hire cars: within reason

17. Nelson Mandela International Airport Office for pre- flight briefings and ground staff Cape Verde Airlines hangar (filters clean and packup store rooms) BAe 146 parking Access via security gates - pass required! NCAS radar site Manch. Ground site Airport Car Park (payment required, negotiating an alternative) To Praia May have limited access to staff car Park Stand 6

18. Hangar Rooms Clean room – filters setup and analysis Smaller items in room, larger on hangar floor Office space in TACV Maintenance Training Classroom Basic toilet facilities upstairs Clean Room (Filters work) Pack-Up storage and possible instrument work area

19. Airport Office (Maintenance Training Classroom) The TACV Maintenance Training Classroom has been booked for the duration of the aircraft stay (€1000). It should provide somewhere comfortable for ground and pre/post fliers to base themselves. It could be used to work on instruments. Internet & skype should be available.

20. Working at the Airport Access is either through engineering or side road. Both have a security arch & search. High Viz jackets, fastened, must be worn on the ramp. Stay on marked walkways/within aircraft footprint. If other aircraft moving either stay on a/c or keep clear. Pre/Post Flight equipment – we will collect the equipment to have it transported on a trolley to the aircraft with the preflighter. Always carry airport & DFL passes and Passport! Conform to normal airport security procedures (no liquids, sharp items etc.) Be aware of F.O.D. – do not drop rubbish on ramp – if you see any, pick it up and put in the F.O.D. bins. Ground Handling / Freight storage / Instrument working / Filter analysis TACV Cabo Verde Airlines Antonio Rodrigues (details in Who’s Who?) Refreshments – Airport cafes

21. Comms Mobile Phones – Same system as UK (GSM 900 / 1800 MHz) – FAAM will issue local SIM cards and loan phones (Charlie/Doug) – FAAM staff remember to bring your FAAM mobile phone. – Met Office flyers will receive an OBR loan mobile phone. (Rob/Jeff) – Skype phone will be available in conference room. – FAAM will issue local mobile phone sim card, most for local use ONLY. Use Skype phone for overseas contacts. Some International SIMS will be available. – If you are planning to use your own mobile phone there, make sure it is compatible with (GSM 900 / 1800 MHz) and unlocked. UK roaming is very expensive from Cape Verde. Other Comms – BGANS ground satellite systems and Iridium phone are available on request. – One of our Skype phone may be available at airport?

22. Detachment Health & Safety H&S Committee – FAAM Detachment Manager – Directflight Detachment Manager – PI If you are concerned – Tell somebody ASAP – Raise issues at post-flight De-briefs or daily meetings Health and welbeing – There is a low risk of Malaria being present on Santiago Island between Aug- Nov. Anti-malaria tablets aren’t usually recommended but protection against mosquito bites is advised - cover arms and legs in the morning/evening, use mosquito repellent, use an insecticide vaporiser in your room. – It is easy to become dehydrated especially while working at the airport. Always carry a bottle of water with you. – Water will be provided for working on the aircraft. – The tides and currents around the islands are very strong, be cautious if you plan to go swimming. – August is typically a rainy month, be prepared for tropical downpours

23. Health & Safety Precautions Be prepared – The aircraft will be parked outside on non-flying days. The main risk is heat – Stay in air conditioned areas doors and travel by car where possible – Bring cool and waterproof (just in case) clothing – When outdoors use sun screen and hats to keep skin protected – Take sufficient rest breaks and days off. Don’t fly or drive if unwell or overtired – Be mindful about your own wellbeing and that of your colleagues. If you are concerned, tell someone. – If you feel you are being overworked, tell someone. Be aware – Crime is on the increase in CV, particularly petty theft, snatch-and-grab theft, often children or street vendors are involved. – More violent crime is also on the rise including muggings, particularly after dark. – Avoid walking alone in the dark – Be vigilant around the central Plato area of Praia. – Keep valuables out of sight e.g. camera, wallet – Don’t go out alone near the hotel. Let people know where you are going and when you expect to return.

24. Health & Safety - Driving Be prepared – In Cape Verde, traffic moves on the right side of the road and at intersections the vehicle on the right has right of way. – Seatbelts must be worn at all times.. – Third-party insurance is required. The insurance disk must be clearly displayed on the vehicle’s windscreen. – Rental cars are not allowed to travel to other islands.

25. Overnight Trips  Directflight/airport pass  Passport  SMALL bag with overnight clothing for a couple of nights (Your main case and most of its contents can be left in your room at the hotel but take a small bag for your subset of clothing for the short trips as they will go in the hold. There is not enough space for everybody to carry big laptop bags which also contain clothing into the cabin.) One trip to the Canary Islands is anticipated. A refuel at Dakar is also a possibility. Please make sure you have the following ready:

26. Don’t forget to bring... Directflight pass Passport Driving Licence (with 21 day code) (and an IDP if you can) Appropriate clothing for wet and warm weather. SMALL bag with overnight clothing for a night European to UK mains adaptor Hi Viz vest/jacket * Ear defenders/earplugs (airports can be noisy places, we have a supply of earplugs if you forget) * * FAAM have a supply to borrow if required.

27. Detachment Feedback & Debrief  Feedback will be collected via the Survey Monkey website.  Link will be sent out soon. The basic questions are noted below so please start collating your comments now in a text or Word document to paste in at the end of the detachment.  Debrief to take place on Date @ Time TBC 1. How did you find the FAAM application and planning process? Excellent - Good - Satisfactory - Poor - Unacceptably poor - Not involved in this process Please make any further comments here 2. If you were involved with this, how did you find the Directflight application and planning process? 3. If you were involved with this, how did you find the aircraft configuration planning? 3. Management of the Campaign 1. How were the aircraft access, accommodation and facilities? 2. How were the instrument support and availability? 3. How good was data provision during the campaign? 4. How well did the flights meet the scientific objectives? 5. Were the hotel accommodation, catering and transport up to the job? 6. How well was information about flying and transport communicated (via the website, reception notices, word of mouth/meetings and texts? 7. Do you have any further comments about the conduct of the campaign? 8. Did you use the Detachment Information Pack booklets (containing the Pre Detachment Logistics and Science briefs and FAMILs 01, 02, 03 & 04)? Yes/No 9. If you used the Detachment Information Pack was it useful Yes/No 10. Is there any other information that could usefully be included (the information is compiled before the detachment so anything included has to be available a week before detachment start). 11. What were the best and worst things about the detachment? 4. Post Campaign Comments 1. How good has data archiving and availability been? 2. How good was the scientific value of the campaign? 3. How good was the overall support to your work? 1.Please add any final comments here

28. The hotel has a reasonable small gym and pool. A much larger gym can be found below the VIP Hotel (a 5 minute drive away) Film evenings? Evening board games? After work entertainment

29. Any questions?