1. FIMS FY16 Year-End Schedule FIMS Annual Training May 10-12, 2016 PREPARED BY: GAYLE SMITH

2. Deferred Maintenance & Repair Needs August 1, 2016 August 1, 2016 Begin input of FY16 Deferred Maintenance and Repair Needs Previous Deferred Maintenance and Repair Needs removed September 30, 2016 September 30, 2016 FY16 Deferred Maintenance and Repair Needs due in FIMS October 3, 2016 October 3, 2016 FY16 Deferred Maintenance and Repair Needs Headquarters snapshot will be generated FY16 Deferred Maintenance and Repair Needs values will be frozen until the FY16 Year-End Headquarters snapshot is generated 2

3. Actual Maintenance & Operations Cost October 3, 2016 October 3, 2016 Begin input of FY16 Actual Maintenance and Operations Cost Previous Actual Maintenance and Operations Cost values will be removed 3

4. FY16 Year-End Snapshot November 7, 2016 November 7, 2016 All FY16 data updates are due in FIMS November 8, 2016 November 8, 2016 Operating Cost allocation will be performed FY16 Year-End Headquarters snapshot will be taken Serves as the source for the Federal Real Property Profile (FRPP) and OMB Max submissions FRPP submission is due December 15, 2016 OMB Max submission is due no later than February 5, 2017 4

5. Year-End Data Analysis October 15, 2016 through December 15, 2016 October 15, 2016 through December 15, 2016 Headquarters System Administrators are performing analysis of the FIMS data Includes conducting a series of anomaly checks Analyzing variances between last year and this year Follow up with Sites on questions as a result of our analysis 5

6. FRPP Reporting December 15, 2016 December 15, 2016 Finalize the DOE FY16 FRPP submission After December 16, 2016 ** NEW FOR 2016 ** After December 16, 2016 ** NEW FOR 2016 ** Generate the FRPP data anomaly reports and begin to initiate resolutions/responses back to the FRPP 6

7. Occupancy Reporting February 5, 2017 February 5, 2017 The Office of Management and Budget (OMB) requires agencies to report Occupancy data Total Number of Federal and Contractor Employees for Office assets Occupancy data from FIMS FY16 year-end Headquarters snapshot will be loaded into the OMB Max system Reporting will likely occur ahead of the deadline. OMB prefers agencies finalize their submission in late January 7

8. Key Points to Remember The FIMS fiscal year is extended until November 7, 2016. The period between October 1 through November 7 is just an extension of FY16. No FY17 dispositions should be archived in FIMS until after the November 8, 2016 Year-End Headquarters snapshot is generated 8

9. Key Points to Remember Any asset archived between October 1 – November 7 will count towards the FY16 dispositions as long as the Disposition Date is within FY16 FY17 Data Entries – No FY17 data updates until after the November 8, 2016 Headquarters snapshot is taken – No FY17 new assets should be added until after the November 8, 2016 snapshot is generated 9

10. User Account Review January 2017 January 2017 Headquarters requests that all FIMS Field Office System Administrators review FIMS account access Each FIMS Field Office System Administrator should : Run FIMS Standard Report #071 (User Report) Now reflects the Suspended status of a user account Review for inactive users who no longer require access to FIMS Delete users who no longer require access to FIMS Notify FIMS Support so that deleted users can be removed from the FIMS e-mail distribution list Requirement is driven by the FIMS annual Assessment and Authorization review which allows FIMS to operate on the DOE network 10

11. Questions/Comments 11