2. Elementary SIS Coordinators’ Training Phone (213)241-4617 FAX (213)241-8498 E-mail: esissupport@lausd.netesissupport@lausd.net Los Angeles Unified School District Office of Data and Accountability Student Information Systems Branch Monday –Friday 7:30 a.m. to 5:00 p.m.

3. Getting to know each other… Name Location Title Experience with Elementary SIS

4. Welcome, today you will learn about: Fall (Annual) Survey Master Plan Survey Cleaning up Student Data Cleaning up Teacher Data Entering Paraprofesional Information Student Testing Screens Supporting Screens Reporting Screens Resources

6. ESIS Main Menu

7. Purpose: The Annual Program (Fall) Survey collects staff and student information for reporting, program management and planning. Data Frozen: October 6 Mandate: California Dept of Education, Office of Civil Rights, LAUSD

8. HANDS ON Screen 30, Option 1 : GOT-CELDT

9. 10-05-10 07-29-09 10-05-10 07-15-08 10-05-10 09-07-09 10-05-10 01-05-11 10-13-10 12-10-10 10-13-10 10-10-10 10-05-10 GOT-CELDT? PLA

10. GOT-CELDT! CELDT 10-05-10 CELDT 10-09-10 CELDT 10-05-10 CELDT 10-09-10 CELDT 10-05-10 CELDT 09-07-10 CELDT 10-05-10 CELDT 01-05-11 CELDT 10-13-10 CELDT 12-10-10 CELDT 10-13-10 CELDT 10-10-10 CELDT 10-05-10

11. Student Information Checklist For ALL Students Initially Tested: Screen 5 – Master Plan Information Screen English Prof. Test (Field 91): CELDT English Test Date (Field 151): mm/dd/yy Interim Language Classification (Field 162): Type LEP or IFEP

12. For ALL Students Initially Assessed with CELDT: English Prof. Test (Field 91): CELDT English Test Date (Field 151): mm/dd/yy For Low-Verbal/Non-Verbal Students: See BUL-3778 or call Eva Garcia. Interim Language Classification (Field 162): Type LEP or IFEP Program Placement—EI, SI, WB, DS, DK, etc.

14. Room Teacher List Print: Screen 14, Option 4 Correct: Screen 16, Option 2 Non-register carrying Certificated personnel Enter Title in the Room number field. SRLDP =. (dot) Kindergarten = 0 (zero) Special Day Class (SDC) = Use current codes ONLY

15. Non-register carrying Register-carrying Teachers

16. HANDS-ON ACTIVITY

17. SIS Screen 16, Option 2- February 2011 Newsletter

18. Teacher List – Detailed Print: Screen 14, Option 5 Correct: Screen 16, Option 2A Check List Missing Information Duplicate Rooms Non-register carrying. people

19. Detailed Teacher Roster Hands-On Activity

20. SIS Screen 16, Option 2A Information entered onto ESIS at school site.

21. Hands-On Activity Information downloaded to ESIS.

22. Activity Code & Position Title Room Assignment Activity Code & Position Title Room Assignment 800101 ArtARTTCHR 800310 Inclusion FacilitatorINCFACT 800102 Computer/Technology LabTECHTCHR 800320 Other Sp Ed Resource TeacherOTHERSE 800104 Library/Media Lab LIBTCHR 900102 Assistant Principal (AP)AP 800202 Literacy CoachLCOACH 900105 AP, EISAPEIS 800203 Math CoachMCOACH 900106 AP, Beyond the BellAPBTB 800202/800203 Instructional Coach (Math & Lit. Coach) LMCOACH 900104 Other AdministratorOTHADMN 800105 Mathematics; Math LabMTHTCHR 910101 Coordinator, Categorical ProgramCOORD 800106 Music (not itinerant)MUSTCHR 910102 Coordinator, Curriculum/InterventionINTCORD 800107 Oral LanguageORLTCHR 910103 Coordinator, Problem Solving/DataDATCORD 800108 PE (not Adapted PE)PETCHR 910104 Coordinator, English LearnersELCORD 800109 Psychomotor DevelopmentPSYTCHR 910105 Coordinator, GiftedGIFCORD 800110 Reading; Reading LabRDNTCHR 910107 Coordinator, Magnet/YRSMAGCORD 800206 Resource Teacher (not RSP)/ Pool TeacherRCSTCHR 910108 Coordinator, SB65S65CORD 800111 ScienceSCITCHR 910109 Coordinator, Sp. Ed./BridgeBRGCORD 800114 Core Integrated SubjectsRTICORD 910404 Counselor (not Itinerant)COUNSLR 800301 RSP TeacherRSPTCHR Non-Register Carrying Personnel Activity Codes

23. Survey Timeline Before Count Day: Make sure ALL students are enrolled. Print Fall Survey Form 7 - Test Run Have teachers verify students’ names, gender, and ethnicity. Have teachers verify their information. Make all necessary corrections on ESIS.

24. SCREEN 20

26. FORM 7 Page 1

27. FORM 7 Page 2

28. FORM 4E TEST RUN

29. FORM 3 TEST RUN

30. Survey Timeline On Print Date: October 8, 2010 From Screen 20, option 1: Print Fall Survey Forms 3, 4E, and 7 Final From Screen 20, print options 7, 14, and 15 Remember, NO HAND CORRECTIONS! Submit the final report certified by the Principal to: School Information Branch Beaudry Building, 16 th floor

31. SCREEN 20

32. 421883 FORM 7 Final Run

33. Permit Tally Report

34. Traveling Student Report -Receiving Schools Only- Page 1

35. Page 2 Traveling Student Report -Receiving Schools Only-

37. Count Day: March 1, 2011 Mailing Period: March 4-8, 2011 Purpose: The Master Plan Program Survey collects program and staff information of the English Learners in the District. The number of ELs reported on this survey will be used to estimate the 2011-2012 budget allocations, and Master Plan Program compliance, and submitted to the CDE via CALPADS!!!

39. SIS Screen 16, option 2A Teacher Information Information downloaded to ESIS. Information entered onto ESIS at school site.

40. No EL Authorization No EL Authorization At the Main Menu type :E :PON16 :SORT XXXX-TCHR WITH NO 10 AND WITH NO 12 AND WITH NO 13 BY NAME NAME 10 12 13 21 (N)

41. Out-of-classroom certificated personnel without state authorization will NOT receive a final form for the Master Plan Survey. Administrators without state authorization will NOT receive a final form.

43. Instructional Staff - Bilingual Paraprofessionals / Other Primary Language Support Enter information on Screen 16, option 10. type employee # in field 0 (For bilingual volunteers enter OPLS + 2 digit number for employee number) the employee name and class code appear automatically enter support language(s) in field 4 enter track, if applicable enter room number and hours (you may add additional rooms. ONLY 1 ROOM PER LINE) Screen 16 option 10 On BLUE SCREEN or Web SIS * * ENTER/UPDATE PARAPROFESSIONAL INFORMATION * * 0 EMPLOYEE # : 688449 1 NAME : VILLA,PANCHO 3 CLASS CODE : 0953 4 SUPPORT LANG : 60 SPANISH 5 TRACK : 8 YEARS EXP. : LI ROOM NO DAILY HOURS -- --------------- ------------- -------- 1 10A 3.0 2 31 3.0

44. Paraprofessionals At the Main Menu type :E :PON16 :SORT XXXX-TA BY NAME NAME 4 10 11 12 DBL-SPC (N)

45. Master Plan Survey Timeline Before Count Day: Check the GOT-CELDT roster and EL-CLEANUP Enter the following information on Screen 5 field 91 CELDT field 151 current year’s date field 162 LEP or IFEP field 164 if LEP enter Master Plan program code if in WB, DK, DS, DA, SW program also enter field 388 Y field 389 current year’s date

46. Master Plan Part I

47. Master Plan Part II SCREEN Master Plan Part II

48. Student Information Checklist Continued For ALL Students Initially Tested and classified as EL: Screen 6 – ELD Information Initial ELD Level (Field 808) Initial ELD Grade (Field 809) Date (Field 810): mm/dd/yy

49. ELEM SIS SCREEN 6 – ELD INFORMATION

50. Master Plan Roster Screen 14 Option 15 Missing Language Classification Verify Data for all English Learners (EL’s)

51. Master Plan Roster Continued For EXISTING ELs: Verify the following: Master Plan program Code English Proficiency Assessment Primary Language Assessment Waiver information (Waivers Only) Current, correct ELD Level

52. *** MASTER PLAN INFORMATION *** 0 ID # : 2695 GARCIA, CLAUDIA YURIANA DIST ID 052289F123 INITIAL IDENTIFICATION 148 INF ASSESS DT : 150 HOME LANG SURV: 60 SPANISH 153 LAT DATE : 91 ENG PROF TEST : CELDT 151 ENG PROF DATE : 09-06-01 C.A.R.E. 152 ENG PROF ID : 1 BEGINNING 92 L1 RDG PASS DATE : 154 ORAL RS/LVL : 321 / 1 93 L1 COMP PASS DATE : 155 READ RS/LVL : 414 / 2 CURRENT ELD LEVEL : 3 156 WRTG RS/LVL : 370 / 1 94 L1 PROF TEST : LAS RECLASSIFICATION 157 L1 PROF DATE : 09-06-01 314 TCHR RECOMMEND DATE : 158 L1 PROF ID : PRO PROFICIENT 315 ENGLISH POST TEST : 159 L1 ORAL RS/LVL: 452 / 4 320 ENGLISH POST DATE : 160 L1 READ RS/LVL: 463 / 4 321 ENGLISH POST ID : 161 L1 WRTG RS/LVL: 475 / 4 317 ORAL RS/LVL : / 162 CLASSIFICATION: LEP 316 READ RS/LVL : / 388 WAIVER GRANTED: 318 WRTG RS/LVL : / 389 WAIVER DATE : 322 PARENT INFORM DATE : 163 PARENT NOTE DT: 07-01-04 323 RECLASS TO FEP DATE : 164 PROG PLACEMENT: EI CONTROL:

53. HANDS ON Screen 30, Option 3 : EL- CLEANUP

54. You should have NO students on this list!

55. No Primary Language

56. Primary Language Assessment All K-5/6 ELs must be assessed in their primary language within 30 calendar days of enrollment. TEST NOW  P2000-Español for Kindergarten Spanish speakers  LAS LINKS-Español for Spanish speakers in grades 1-5/6 (Submit your assessment early!!!)  BINL for K-5/6 ELs with 27 BINL languages (Submit your assessment early!!!)  Informal Assessment of Home Language Literacy for K-5/6 ELs with all other home languages (Assessment date is entered in Screen 5, Field 148 by schools.)  OC for Low Verbal/Non-Verbal ELs: see BUL-3778.0 (Oct. 2, 2007) Valid Assessments prior to May 14, 2001: P/LAS LAS BSM IPT OC Assessments not accepted by LAUSD APL - Assessment of Primary Language WML - Woodcock Munoz-Language Survey

58. HANDS ON No primary language assessment HANDS ON No primary language assessment

59. Master Plan Roster Screen 14, option 15 Missing Language Classification & Home Language Verify Data for all English Learners (ELS)

60. Screen 20 *** MASTER PLAN SURVEY MENU *** ----------------------------------------- 1. MASTER PLAN SURVEY FORM 20 2. MASTER PLAN SURVEY FORM 21 3. MASTER PLAN SURVEY FORM 24 4. MASTER PLAN SURVEY FORM 25 5. MASTER PLAN SURVEY FORM 27

61. RUN TEST RUNS AS OFTEN AS NEEDED check for error messages

62. ELEMENTARY CLASSROOM TEACHER REPORT, FORM 20 Los Angeles Unified School District TEST RUN ROOM 13B SECTION I: STAFF DATA 1. School Name: WONDERFUL EL 2. Loc Code: 6880 3. District: 6 4. Track: B 5. Teacher: PADILLA, MAUREEN 6. Emp No.: 653381 7. Employment 8. Master Plan Program Status: 1 Assignment Code: 13 AUTHORIZATION TO TEACH ELs DISTRICT LANGUAGE PROF. AUTHORIZATION GOAL PROGRESS TOWARD AUTHORIZATION GOAL 9A. Current Auth : 1 10A. Level: 1 11A. Authorization: 12A. Culture: 9B. Language Code: 60 10B. Language Code: 60 11B. Language Code: 12B. Methodology: 12C. Language: 13. Language Instruction Responsibility: 2 15. Mixing: Y SECTION II: PUPIL DATA, K-6 16. Total Number of ELs : 11 17. Total Number of Parental Waivers Submitted: 0 18. Total Number of Parental Waivers Granted : 0 19. Total Class Enrollment : 20 NUMBER OF IDENTIFIED ENGLISH LEARNERS ---------------------------------------------------------------------------------------------------------- LANGUAGE Structured Parent Services Primary ELD LEVEL Gr Code Name Basic English Program Reas. Request Not Prov Lang. I II III IV V /Dual Immersion Unknown Fluency Mnstrm by school Assess 20 21 22 23 24 26 29 30 31 32 33 34 35 36 37 ---------------------------------------------------------------------------------------------------------- 1 ---------------------------------------------------------------------------------------------------------- 4 1 60 SPANISH 6 6 5 5 2 60 SPANISH 5 4 2 3 SECTION III: PRIMARY LANGUAGE INSTRUCTIONAL SUPPORT PERSONNEL Name Emp. # Hours Lang Language Name Code

63. Form 27

64. Form 24 Principal’s Verification of EL count - will not print until March 3.

65. Form 25 IFEP RFEP RFEP (between 3/02/10 and 3/1/11) Bilingual Paraprofessional counts 2010-2011

66. On Survey Print Day: From Screen 20, print the Final Master Plan Survey option 3, selections 1,2,3,4, and 5. Submit the final survey certified by your Principal to: School Information Branch Beaudry Building, 16 th floor

67. Master Plan Survey - Final Form 20/21 Form 24 Form 25 Form 27

68. Student National Origin Report Before Count Day: Print the SNOR-Cleanup Roster (Screen 30, Option 2) Verify / add student information for students appearing on this list. Rerun SNOR-Cleanup (after corrections, the report will be blank.)

69. Survey Timeline continued On Survey Print Day: Print the SNOR Report (Screen 20, Option 14). Submit the signed report to: School Information Branch Beaudry Building, 16 th floor

70. SNOR Survey - Final

71. Accurate student information ensures the correct coding of barcode labels for testing purposes.

72. Accurate Student Information Impact: Testing Booklet / Answer Sheet Labels Cum Labels Data Reported to the State or other Agencies Review the Testing Required Data Roster to monitor testing information. Screen 7, Option 7

73. Testing Menu: Screen 7

74. California Standards Test Menu Screen 7- Option 4 1.CST SCREEN: Shows CST/CMA Scores for a student. 2.Current Teacher Report: Current class roster with historical CST/CMA scores. 3.Previous Teacher Report: Last year’s class roster with historical CST/CMA scores.

75. CST SCREEN

76. Current/Previous Teacher Reports Screen 7- Options 2 and 3

77. CELDT MENU 1.CELDT Screen: Historical CELDT data 2.CELDT Coding Roster: Information needed to bubble in the CELDT answer document

78. CELDT Screen (Screen 7- Option 6 #1)

79. CELDT Coding Roster (Screen 7- Option 6 #2 or Screen 20- Option 22)

80. Testing Required Data Roster Screen 7, Option 7

81. Missing CA/US 1 st Enrollment date Screen 2- field 189 or 186 CA and US 1 st enrollment dates on the testing coding rosters will only show up if they are English Learners.

82. Family and Emergency Information Screen 3 Homeless InformationParent/Guardian Language Field 668 : Out of Home Care Field 39: P/G Language **REMEMBER TO ENTER DATE SCREEN WAS UPDATED**

83. School Information Screen Screen 4 Field 52: Homeless InformationRetention Information: Field 37/38: Sibling Information Fields: 144, 145, 289

84. Master Plan Information Screen 5 Fields already discussed: Reclassification Information: Fields 150, 91, 151, 162, 164,Fields 322, 323, 314 388, 389, 148 Field 153: LAT Date Field 163: Parent notification date

85. Academic Programs Information Screen 12 (DPI) DPI Field 90: DPI DateFields 179: DPI Level

86. Categorical Programs Information Screen 19 (Title 1) Field 116: Title I

87. Student Behavior Screen 22 (Suspension Screen) Behavior Report Screen 14- Option 19 (Suspension Letter)

88. IWEN SCREEN Screen 24 Field 142: Gifted CategoryCurriculum Type: Field 478 Field 143: Gifted Elig. DateAC: Alternate Curriculum

89. Label Menu Screen 15 Option 10: Master Plan Option 15: ELD Portofolio Option 14: CELDT Reclassification Option 17: Initial CELDT

90. Utility Menu Screen 16

91. Special Report Menu Screen 20

92. Procs Menu Screen 30

93. Report Menu Screen 14

94. Other screens to know Screen 8: Directory InformationScreen 9: Local Use Screen 31: Parent Notification Screen 32: E and L Screen Connect- Ed informationEnrollment history for this school year Screen 26: Intervention Screen Add any Intervention or Summer School Information (ESY)

95. COORDINATOR’S SCREEN HUNT Main Menu - write the screen # where the information most likely can be found 1.locate a student at your school_____ 2.CST test results_____ 3.intersession programs_____ 4.suspensions_____ 5.gifted information_____ 6.ELD level_____ 7.emergency phone numbers_____ 8.bilingual information_____ Report Menu 14 write the option # where the information can be found 1.alphabetical roster of the school_____ 2.list of gifted students_____ 3.master plan rosters_____ 4.parent notification letter for reclassification_____ Report Menu 20 write the option # where the information can be found 1.annual program survey_____ 2.CELDT coding roster_____ 3.5th grade fitness roster_____ 4.CST coding roster_____

96. Main Menu - write the screen # where the information most likely can be found 1.locate a student at your school_____ 2.CST test results_____ 3.intersession programs_____ 4.suspensions_____ 5.gifted information_____ 6.ELD level_____ 7.emergency phone numbers_____ 8.bilingual information_____ COORDINATOR’S SCREEN HUNT 1 7 26 22 24 6 3/31 5

97. Report Menu 14 write the option # where the information can be found 1.alphabetical roster of the school_____ 2.list of gifted students_____ 3.master plan rosters_____ 4.parent notification letter for reclassification_____ Report Menu 20 write the option # where the information can be found 1.Fall/annual program survey_____ 2.CELDT coding roster_____ 3.5th grade fitness roster_____ 4.CST coding roster_____ 14 32 15 26 1 22 24 23 COORDINATOR’S SCREEN HUNT CONT..

98. At a glance

99. ESIS Website https://esis.lausd.net/

100. ESIS Newsletter

101. ? ? ? ? ? ? ? ? ?