1. Admissions Online Application 2017

2. PROCESS MAP Front-end & Back-end Registration and Verification Creating login credentials Application Placements

3. The Online Admission Application address: www.gdeadmissions.gov.za

4. Online Application  The parent is required to read the information on the welcome page and click on the hyperlink for the Terms and Conditions

5.  First time user will be required to click the “Register “ button to register parent information before making an application  The pop-up screen will then request the parent to “Select the Registration Type” for South African or non- South African Citizen

6.  On selection of the South African Citizen/ non- South African Citizen, a pop-up screen for “ID Number /Passport verification” will request the parent to enter the ID/Passport Number

7.  The parent will then complete the required parent information to register and create login credentials

8. The parent will then complete the required communication details

9.  The parent will then create a username and password to login

10. My Applications  On this page a parent can: view or edit details by clicking on the “ My Details” link  Register learner information by clicking on the “ Register Learner “ link (Application cannot be made unless a learner is registered) My Applications  On this page a parent can: view or edit details by clicking on the “ My Details” link  Register learner information by clicking on the “ Register Learner “ link (Application cannot be made unless a learner is registered) LOGIN PROCESS Use the created login credentials to log-in to access the main application page: Parents who created login credentials in 2015/2016 use the same credentials Parents who may have forgotten login credentials click the reset password to create new login credentials LOGIN PROCESS Use the created login credentials to log-in to access the main application page: Parents who created login credentials in 2015/2016 use the same credentials Parents who may have forgotten login credentials click the reset password to create new login credentials

11.  The parent will then complete the required information to register a learner

12.  Apply for a learner by clicking the link “Apply for 2017”  Parent select the grade, the learner and the home/work address  The system populate 3 schools that are the closest to the address  Parent select the grade, the learner and the home/work address  The system populate 3 schools that are the closest to the address

14. ADMINISTRATOR (BACK-END) Quick Access The first step one needs to take as a School Administrator to manage the online Admissions is to visit the following link on the Internet Browser (Internet Explorer or Google Chrome): http://www.gdeadmissi ons.gov.za and Click the link called “GDE Admin” Quick Access The first step one needs to take as a School Administrator to manage the online Admissions is to visit the following link on the Internet Browser (Internet Explorer or Google Chrome): http://www.gdeadmissi ons.gov.za and Click the link called “GDE Admin”

15. Right after selecting the School Admin Options, you will be required to do the following:  Sign-In – For Existing Users who already have Sign-In credentials.  Password Reset – For Existing Users who have forgotten their password.  Sign-Up – For Admin Users who will be using the system for the First time. Right after selecting the School Admin Options, you will be required to do the following:  Sign-In – For Existing Users who already have Sign-In credentials.  Password Reset – For Existing Users who have forgotten their password.  Sign-Up – For Admin Users who will be using the system for the First time.

16. On Sign-In, provide username and password as shown on screen. Use your Persal number as Username and the created Password.

17. Password Reset The purpose of Password reset is created to ensure that the users don’t get stuck in getting their work done by having to call the head office and have their credentials reset. Instead they can do it themselves at their own convenient time below: Click the Forgotten Password link, Fill the form that shows up on the screen and click the Reset Password button Password Reset The purpose of Password reset is created to ensure that the users don’t get stuck in getting their work done by having to call the head office and have their credentials reset. Instead they can do it themselves at their own convenient time below: Click the Forgotten Password link, Fill the form that shows up on the screen and click the Reset Password button

18. Sign-Up Please select Sign-Up if you are a first time user and fill up the required info on the screen Sign-Up Please select Sign-Up if you are a first time user and fill up the required info on the screen

19. Landing Page after Signing-In:  The first Arrow below Shows the School Name, User details and Date.  The Star is the area where you get your welcome message and also will be your notice board for GDE Admissions.  The second Arrow points to the list of Menu items that a school have access to. Landing Page after Signing-In:  The first Arrow below Shows the School Name, User details and Date.  The Star is the area where you get your welcome message and also will be your notice board for GDE Admissions.  The second Arrow points to the list of Menu items that a school have access to.

20. New Application Online Admissions system will be integrated with SA SAMS, what this mean is that some of the parents and learner information that is already on SA SAMS will not be required to be captured again but new parents and learner information need to be captured and once its captured on online admissions, it will also be available on SA SAMS. See how new information will be capture below: STEP 1: Verify if Parents Info Exist New Application Online Admissions system will be integrated with SA SAMS, what this mean is that some of the parents and learner information that is already on SA SAMS will not be required to be captured again but new parents and learner information need to be captured and once its captured on online admissions, it will also be available on SA SAMS. See how new information will be capture below: STEP 1: Verify if Parents Info Exist

21. STEP 2: If info does not exist, capture the information starting with the address and click NEXT

22. STEP 3: Capture Parent and learner Personal Details and click Submit

23. STEP 4: Capture the application Form to complete the online Admission form as shown and click Apply

24. STEP 5: Your applications is submitted and a Waiting List Number / Reference Number is issued and also SMS sent to notify the parent

25. The Track Application Link is to verify whether the parent did apply at the school and to track an application using the learner ID Number. Type in the learner ID and click search as shown on screen

26. The Application per Parent was designed to search for applications of a learner using parent ID Number and this could be one or more learners under one Parent

27. Application per School is basically a Reporting Tool of all application records for each individual school (e.g. Reports of all applications at a school, per grade, verified or unverified documents, late or early applications, accepted or reject etc.)

28. Type in your name as an Administrator and click Next (Some Administrator are School SGB and using Principal’s credentials to do administration and we would need to know who did the confirmation on that day for record purposes).

30. Type in the Learner ID Number that the parent is giving to you and click Search, the record should show up: If the status highlighted in red is ‘Accepted Awaiting Approval’ you can confirm the placement for the learner.  If the status highlighted in red shows ‘Rejected’, inform the parent with the reason why the learner couldn’t be accepted Type in the Learner ID Number that the parent is giving to you and click Search, the record should show up: If the status highlighted in red is ‘Accepted Awaiting Approval’ you can confirm the placement for the learner.  If the status highlighted in red shows ‘Rejected’, inform the parent with the reason why the learner couldn’t be accepted

31. STEP 1: Select the school you transferring to, then click Transfer (If transferring one by one) or Transfer all (if you transferring all learners from your school to another).

32. Transfer Approvals This part is when you have any learner transferred from other schools to yours and this is the part where the principal will need to approve Transfer Approvals This part is when you have any learner transferred from other schools to yours and this is the part where the principal will need to approve

33. Log-out Please note, It is very crucial for every user to ensure they log out after using the system. Else, there will be a risk of someone using the system account and do actions that would put you at risk. When you are finished capturing, doing placement or confirming placement or evengenerating your school report. Please make sure you click the log out button Log-out Please note, It is very crucial for every user to ensure they log out after using the system. Else, there will be a risk of someone using the system account and do actions that would put you at risk. When you are finished capturing, doing placement or confirming placement or evengenerating your school report. Please make sure you click the log out button

34. Together we can make the online a success Together we can make the Online Application a success t THANK YOU