1. Using 23V for Supplies/Services? Follow these steps! For purchases < $3,500 ($2,500 for services) Make Best Value Determination Document Decision Select contractor Use checklist 1checklist 1 Right click, open hyperlink

2. Using 23V? Follow these steps! For purchases > $3,500 ($2,500 for services) Review Schedules e- Library Make Best Value Determination Document Decision Select three 23V contractor price lists to review Select contractor Use checklist 2checklist BEST PRACTICES Require quotes to be submitted through e-Buy If < three quotes, justification and additional documentation required (DoD? You have additional requirements – see DFAR) 2 Right click, open hyperlink

3. Want GSA to Place Your Order 3 on 23V? Follow these steps! Compile Requirements Package Before Submitting to GSA Submit to GSA -Copy of e-Buy RFQ and all quotes -List of all contractors solicited -Proof of e-Buy transmission -Notice to vendors that GSA will place orders via a Motor Vehicle Delivery Order and not through e-Buy (this avoids duplicate orders) -Items are on contract and priced at or below GSA Schedule rate -Document best value determination and collect supporting documents -Ensure RFQ has unique quote number and identifies special item number, item description, destination, quantity, color, and optional equipment -If sole source or brand name, include your agency-approved justification -Ensure best value determination was made in accordance with evaluation criteria in RFQ -Provide funding citations -Ensure funding is signed by both agency representative and GSA -Standard Item Number must state 999 and option codes are left blank Submit package through AutoChoice 3 State and Local Government customers utilizing programs such as the 1122 Counterdrug Program, Wildland Fire Program, or Disaster Recovery Purchasing Program must place their orders directly with the schedule contractors, and cannot submit these orders to GSA for placement What happens next?

4. If GSA Is Placing Your Order on 23V, What Happens Next? Customer Requirements Package Order DispositionAdminister Order -GSA reviews package for completeness and accuracy -GSA will place orders for complete/accurate packages -GSA will return orders if incomplete/ incorrect -GSA will provide order confirmation to customer -Further contact may be necessary to discuss order -GSA will track delivery schedule, inspect vehicle, authorize shipment and notify customer

5. A Word About Overseas Shipments… Overseas Shipments Additional Steps You Need to Take -Most 23V contractors only deliver to 48 contiguous states & DC -For orders placed by GSA only, overseas shipments is available to a port at extra cost – the customer also is responsible for transportation and costs from the port to the final destination For GSA Orders ONLY: -The RFQ must: (a) only require domestic delivery of the contractor; (b) inform the contractor that the final destination will be overseas; and (c) identify any special requirements (i.e. different export engine requirements for overseas use) which is sent to all 23V contractors at the time of RFQ issuance -Check the 1611 box in AutoChoice

6. A Word About Changes… Changes Initiated by Government Changes Initiated by Contractor -Customer must notify GSA -GSA will contact contractor for a quote -Customer accepts quote and confirms funds availability -GSA Engineering reviews -All changes must be approved by formal modification to the order -At time of inspection, if vehicle does not reflect the order, it will be rejected -Contractor must notify GSA -GSA will contact customer and GSA Engineers for acceptance -All changes must be approved by formal modification to the order

7. Need Help? Should you need assistance, please contact: Eric VanderVeen Branch Chief Medium and Heavy Vehicles (QMAAB) Automotive Acquisition Support GSA Federal Acquisition Service 1800 F Street, NW Washington, DC 20405 Phone: 202-969-7227 Cell: 202-394-2799 eric.vanderveen@gsa.gov In the event that you are unable to reach the above individual, please call the GSA Automotive CARS Line at 703-605-CARS (2277) or via email at vehicle.buying@gsa.gov.