1. Knitting Effective Partnerships Stakeholders + Goals + Data + Advocacy March 31, 2016

2. Agenda Welcome & Introductions Network Overviews – Breaking down the Equation: Stakeholders Goals Data Advocacy Q&A Reflection & Closing

3. Objectives Learn from stakeholders about engaging and creating effective partnerships that develop and align goals for a successful QIS Discuss what kinds of data to collect and how to use it in system decision-making Explore strategies to communicate about QIS data to various audiences

4. Introductions The David P Weikart Center Angelina Garner, Senior Manager Laenne Thompson, Senior Manager Saint Paul Public Schools Foundation Tutoring Partnership Kara Bixby, Director of Research & Evaluation Nora Robinson, Tutoring Partnership Director Youth Quest Sharri Newman, Program Director

5. Breaking Down the Equation System Building Goals Advocacy DataStakeholders

6. Breaking Down the Equation System Building Goals Advocacy Data Stakeholders: People you engage or those who are affected by the process

7. Breaking Down the Equation System Building Goals: What you want to achieve together Advocacy DataStakeholders

8. Breaking Down the Equation System Building Goals Advocacy Data: Quantitative and qualitative information you collect to inform action Stakeholders

9. Breaking Down the Equation System Building Goals Advocacy: Communicating on behalf of networks and programs to advance the work DataStakeholders

10. Share with a Partner Choose one piece of the equation where you are experiencing the most challenge Share with a partner at your table System Building GoalsAdvocacyDataStakeholders

11. NETWORK OVERVIEWS

12. Network Overview: Stakeholders and Goals Saint Paul Public Schools Foundation: Tutoring Partnership – Environment & community – Scope & scale of system – How long has the system been doing this work? – Where was the spark for the work?! – Stakeholders: How did you ignite the spark with your stakeholders? – What’s next?

13. Network Overview: Tutoring Partnership Started in 2007 Focused on academic skill-building 20 community organizations with 96 sites in Minneapolis-Saint Paul Network serves 9,000 students Provides capacity-building services

14. Network Overview: Stakeholder Engagement Strategies: Make time for community building Generate common values and operating principles Utilize strong facilitation techniques Follow up one-on-one and build individual relationships

15. Network Overview: Stakeholder Engagement Considerations: Tension between focus and diversity Need to overcome fear of competition and sharing Varying levels of program sophistication and size Benefits of third party facilitator

16. Network Overview: Stakeholder Engagement Tools/Resources: Community mapping Network charter Facilitation training (e.g., ToP, Weikart Center) Decision making models Meeting surveys

17. Network Overview: Goal Alignment Strategies: Utilize visioning process and work backwards Connect theory and research to programs in network Determine common ground Identify actions that can benefit individual program and network goals

18. Network Overview: Goal Alignment Considerations: Facilitator needs to strategically scaffold the process Participants need to first know what each organization does Balance flexibility and standardization Bring everything back to the vision

19. Network Overview: Goal Alignment Tools/Resources: Theory of change Network logic model Effort vs. impact grid Literature review Network map of program models

20. Network Overview: Stakeholders and Goals Youth Quest – Environment & community – Scope & scale of system – How long has the system been doing this work? – Where was the spark for the work?! – Stakeholders: How did you ignite the spark with your stakeholders? – What’s next?

21. YouthQuest Overview YouthQuest is a free after school initiative operated by the Flint & Genesee Chamber of Commerce through the generous support of the Charles Stewart Mott Foundation. Additional support is provided by 21st Century Community Learning Centers and other partners. History 15 Program Sites Over 2000 students per day Academic Support, Enrichment, Physical Fitness/Healthy Behaviors, Nutrition Education, Family/Community Involvement, Youth Development, Staff Development

22. Breaking Down the Equation System Building Goals Advocacy DataStakeholders

23. DATA STRATEGIES

24. Data Strategies: Where are you with data? DevelopingModerateAdvanced

25. Data Strategies: Developing Data Infrastructure Strategies: Create an asset map Conduct an environmental scan Develop sense of community Determine clear purpose and goals; create a common vision

26. Data Strategies: Developing Data Infrastructure Tools/Resources: Data-sharing agreements Literature review Review of assessments/measurement tools Asset map Environmental scan Evaluation/data philosophy Citywide data systems (e.g., CitySpan)

27. Data Strategies: Advanced Data Infrastructure Strategies: Provide data-driven capacity building services Encourage program-level strategies: – Build actionable data at the program level – Engage staff at all levels – Create space for reflective practice Develop common measurement system; monitor progress regularly Scale effective practices/programs

28. Data Strategies: Advanced Data Infrastructure Tools/Resources: – Sample data portfolio – Sample program report card – Measurement framework – Sample professional development schedule

29. Data Strategies: Where are you with data? DevelopingModerateAdvanced

30. DevelopingModerateAdvanced CommunicationCollaborationAlignment Data Strategies: Communication to Alignment Build relationships Learn about each other’s work Discuss challenges Visit programs and sites Present baseline data Identify common goals Share resources and ideas Partner on specific projects Share program data Make changes based on group and shared goals Hold each other accountable Program resources are group resources Utilize group data to reallocate resources and services

31. Breaking Down the Equation System Building Goals Advocacy DataStakeholders

32. ADVOCACY STRATEGIES

33. Advocacy Strategies: School Administration Community Partners Funders Parents Students Communication Strategy FGCC Chamber Members

34. Advocacy Strategies: Professional Development Relationships/Connections Advisory Committee Data/Evaluation

35. Q&A + REFLECTION

36. Question & Answer What questions do you have? System Building GoalsAdvocacyDataStakeholders

37. Take It Back Reflect on the strategies and how they apply to your work. Fill out the “Take It Back” handout. Share with a partner.

38. Stay Connected Presentation materials will be posted online at http://www.readyby21.org/nmagendahttp://www.readyby21.org/nmagenda Tweet about your session! #Rb21 Find Ready by 21 resources and opportunities at readyby21.org

39. Stay Connected Presenter Contact Information The David P Weikart Center Angelina Garner angelina@cypq.org Laenne Thompson laenne@cypq.organgelina@cypq.orglaenne@cypq.org Saint Paul Public Schools Foundation Tutoring Partnership Kara Bixby Kara.Bixby@sppsfoundation.orgKara.Bixby@sppsfoundation.org Nora Robinson Nora.Robinson@sppsfoundation.orgNora.Robinson@sppsfoundation.org Youth Quest Sharri Newman snewman@yquest.orgsnewman@yquest.org