1. The Rest of the Suite April 2009 CCCApply & CCCTran User Workshops 2009 Rev. 1b CCCApply

2. The CCCApply Suite  Standard Application  CCCApply-en-Español (Spanish Application)  BOG Fee Waiver Application  CCCApply-International  Process Manager

3. Spanish Application CCCApply-en-Español

4. What Is CCCApply-en-Español?  Not a separate application  Add-on to Standard Application  Provides toggled Spanish translations for all pages and pop-ups of Standard Application  User can switch back and forth between English and Spanish at any time  Flag in download indicates language at time of submission  Other pages/functions in Spanish:  Logon; Account creation; Account recovery; My Applications; Privacy policy; SLO survey

5. Covers All Common Elements  Prompts and instructions  Menu items  Error messages  Navigation  Help pop-ups  School finders  Standard introduction  Exceptions: college-custom items

6. What the College Translates  Custom portion of Introduction  Not a toggled translation; appears the same on English and Spanish pages  College provides English and Spanish sequentially, or can use pop-up  Supplemental Questions  Now a toggled page (2009 updates)  College provides English and Spanish  Terms and majors

7. A Look at the Spanish App http://beta.cccapply.org

14. Summary of Benefits  Supports applicants whose primary language is Spanish  Improves accuracy of entries  Reduces support calls by applicants who have difficulty in English  No effect on downloads  Annual updates include translation of all new text

15. Adding the Spanish App  Cost: $3,700/yr  Standard CCCApply discounts:  15% for multi-college sign-up (3 or more)  35% for small college (5000 FTES or less)  10% for the complete CCCApply suite  Annual price increases capped at 2%  Must subscribe to CCCApply Standard Application  Typical implementation: 1-2 weeks

16. Questions?

17. For More Information  Beta site: beta.cccapply.org/apply/spanish.asp  Project website: cccnext.net/cccapply/  CCCApply Brochure  Data Dictionary  QuickStart Implementation Guide  Contact Stephanie Lin at Xap or your Xap CSM

18. BOG Fee Waiver Application

19. Financial Aid in CCCApply  Informing  CCCApply.org emphasizes financial aid  Standard Application includes mandated acknowledgement of financial aid availability  Identifying  Applicants indicate financial need/interest  FA flag identifies financial aid prospects  Connecting  Standard Application includes links to BOGFW, FAFSA  CCCApply.org includes numerous FA links

20. Links to BOGFW Application  Direct link from Links & Opportunities page after Standard App is submitted  Colleges can link directly to the BOGFW App from their own websites  Link from CCCApply.org

21. Links to BOGFW Application

22. BOGFW Application Basics  Exactly the same questions as the paper application  Updated each year  Three application pages/screens  1: Personal info, Dependency status  2: Special Eligibilities (Veterans, Medal of Honor, 9/11 Victims, etc.)  3: Eligibility Method A (receiving assistance) and Method B (income)

23. BOGFW Application Basics  Shared features with Standard App  Auto-populating forms  My Applications  Introduction page, college-customized  Submission Confirmation page  Identifies special documentation needed  Control Center features  View, print, and download applications  Customizable download content & schedule  Optional business rules and custom emails

24. Advantages of the Online App  Based on previous answers, pages 2 & 3 ask relevant questions only  For example, only questions for dependent or independent applicant (not both, as on paper app)  Error checking  Ensures responses where required  Disallows conflicting answers  Catches income addition errors

25. Advantages of the Online App  College receives electronic data  No data entry requirements  Algorithms determine eligibility  Flag indicates eligibility per Method A, Method B, both, or neither  Apps limited to 1 per year per college  Electronic signature

26. A Look at the BOGFW App http://beta.cccapply.org

41. Summary of Benefits  Always matches official paper app  Easier to fill out  Fewer data errors  Automatic submission confirmation  Automatic list of needed documentation  Automated dependency and eligibility determinations  Electronic data

42. Adding the BOGFW App  Cost: $2,100/yr  Standard CCCApply discounts:  15% for multi-college sign-up (3 or more)  35% for small college (5000 FTES or less)  10% for the complete CCCApply suite  Annual price increases capped at 2%  Must subscribe to CCCApply Standard Application  Typical implementation: 2 weeks

43. Questions?

44. For More Information  Beta site: beta.cccapply.org/BOG_Waiver/  Project website: cccnext.net/cccapply/  CCCApply Brochure  Data Dictionary  QuickStart Implementation Guide  Contact Stephanie Lin at Xap or your Xap CSM

45. International Application CCCApply-International

46. What Is CCCApply-International?  Separate app for International Students  Designed by international student admissions specialists and IT representatives  Similar to Standard App, but with a modified question set  International contact info  Passport  SEVIS  TOEFL  Calculated: months of English instruction  Dependents

47. International App Basics  Shared features with Standard App  Auto-populating forms  My Applications  Introduction page, college-customized  Submission Confirmation page  Control Center features  View, print, and download applications  Customizable download content & schedule  Optional business rules and custom emails

48. A Look at the International App http://beta.cccapply.org

52. Applicant linking from a college website goes directly to the college’s Introduction page

63. Summary of Benefits  Specialized questions for admitting International Students  College customization, including supplemental questions  Sophisticated error checking to ensure meaningful, consistent responses  Common CCCApply download process  Custom business rules and emails  Updates managed by Steering Committee

64. Process Manager  A powerful program that facilitates collection of documentation and tracks student progress  Previously bundled with International App; now the two are available separate  Could be used with Standard App and BOGFW App as well as International App  Just a quick overview in this presentation

65. Process Manager  Facilitates collection of documentation and tracks student progress  Add your own forms: financial certifications, sponsor forms, photos, essays, etc.  Customize for your application process, with steps, status, and instructions visible to the applicant and college  Support electronic document submission  Automate email messages  Track correspondence and actions

66. Student View Accessed from My Applications

67. College View via Control Center

68. Adding the International App  Cost: $9,000/yr with Process Manager $5,300/yr without  Standard CCCApply discounts:  15% for multi-college sign-up (3 or more)  35% for small college (5000 FTES or less)  10% for the complete CCCApply suite  Annual price increases capped at 2%  Must subscribe to CCCApply Standard Application

69. Questions?

70. For More Information  Beta site: beta.cccapply.org/Apply/international.asp/  Project website: cccnext.net/cccapply/  CCCApply Brochure  Data Dictionary  Contact Stephanie Lin at Xap or your Xap CSM

71. Thank you for attending!